Collector Systems
Collector Systems is a cloud-based SaaS platform founded in 2003 that provides collections management software to museums, institutions, private collectors, art advisors, and family offices, with two subscription tiers, mobile apps, and RESTful API access.
- Company typePrivate
- Founded2003
- HeadquartersNew York, United States
- Headcount1–10
- GTM typeB2B and B2C
- OfferingSoftware
What Collector Systems does
Collector Systems is a privately-held, New York-based SaaS company that has operated since 2003 as a purpose-built collections management platform for museums, cultural institutions, private collectors, art advisors, family offices, and corporations. The cloud-based product enables cataloging, provenance tracking, valuation history, insurance management, exhibition and loan management, condition reporting, and reporting across more than a dozen collection types including Art, Archaeology, Archives, Biology, Ethnology, Geology, History, Paleontology, Jewelry, Cars, and Clothing. The company sells primarily to vertical-specific buyer types — registrars, curators, advisors, and family-office staff — with feature sets tailored to each segment, including Spectrum-compliant workflows for museums and multi-client account separation for advisors.
Collector Systems firmographics
Firmographics- Name
- Collector Systems
- Legal name
- Collector Systems LLC
- Website
- https://collectorsystems.com
- Company type
- Private
- Founded year
- 2003
- Operating status
- Operating
- Headcount range
- 1–10 employees
- Short description
- Collector Systems is a cloud-based SaaS platform founded in 2003 that provides collections management software to museums, institutions, private collectors, art advisors, and family offices, with two subscription tiers, mobile apps, and RESTful API access.
- Ownership category
- akta.pro rank
Collector Systems industry classification
Industry- Product category
- Collections Management Software
- NAICS
- Web Search Portals, Libraries, Archives, and Other Information Services (5192), Libraries and Archives (51921)
- SIC
- Services-Computer Programming, Data Processing, Etc. (7370)
- akta.pro primary industry
- Library Collections & Cataloging Services (Acquisitions, Metadata, Circulation) (EDAEAGAE)
Keywords
Where Collector Systems is headquartered
LocationHeadquarters
- HQ city
- New York
- HQ country
- United States
- HQ region
- North America
Offices1 record
Markets served
Collector Systems business model
Business model- GTM type
- B2B and B2C
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations
Revenue model
- SaaS Subscription Licensing: Monthly or annual subscription-based SaaS licensing with per-user pricing. Two tiers: CS Core ($95/user/month) and CS Enterprise ($185/user/month). Includes access to software platform, support, storage, and feature sets based on plan.
- Extra Storage Add-ons: Additional storage tiers available: 10-100GB ($20/month), 100-250GB ($40/month), 250-500GB ($85/month), 500-1,000GB ($125/month), 1,000-2,000GB ($225/month). Upsell opportunity for accounts with large media libraries.
- Data Migration Services: Professional services for migrating data from legacy systems or Excel/pen-and-paper. Pricing detailed in custom proposal based on data complexity and volume. Registrar team performs normalization, cleaning, and import.
- Registrarial Services: Additional project-based work beyond initial data migration, billed hourly at $195/hour. Covers ongoing registrar support for collections management projects.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Monthly | CS Core - $95/user/month for individual collectors, museums, institutions, foundations, and universities |
| Subscription | Monthly | CS Enterprise - $185/user/month for family offices, advisors, and corporations |
| Unit Pricing | Monthly | Extra Storage - Tiered pricing based on storage volume |
| Other | Multi-year contract | Data Conversion - Custom quote based on project scope |
| Other | Pay-as-you-go | Registrarial Services - $195/hour |
Go-to-market motion3 records
Distribution channels3 records
Marketing channels5 records
Collector Systems product offering
Product offeringCore offering
Collector Systems is a cloud-based collections management SaaS platform that enables museums, institutions, advisors, family offices, corporations, and private collectors to document, track, and manage valuable collections of art, antiques, archaeology, archives, biology, ethnology, geology, history, paleontology, jewelry, cars, clothing, and wine. The platform offers 1,000+ specialized data fields, 130+ user-defined fields, mobile apps for iOS/Android, a RESTful API, WordPress/Drupal public gallery integration, environmental sensor integration, and is delivered via two subscription tiers — CS Core ($95/user/month) and CS Enterprise ($185/user/month). Professional data migration and registrarial services are offered alongside the software.
Product overview
Collector Systems is a single cloud-based collections management SaaS platform that offers two subscription tiers: CS Core ($95/user/month) and CS Enterprise ($185/user/month). The platform includes a mobile app (iOS/Android), customizable Tabs interface, Public Gallery for WordPress/Drupal sharing, and Private Gallery for secure read-only sharing (Enterprise). Additional modules include Condition Reporting, Environmental Sensors integration, Valuations, Trends, and insurance management. The system supports over 1,000 specialized data fields across multiple collection types (Art, Archaeology, Archives, Biology, Ethnology, Geology, History, Paleontology, Jewelry, Cars, Clothing, Wine). Professional services include data migration, training, and registrarial services. Pricing for storage, data conversion, and registrar services available separately.
Differentiator
Problem solved
Functional benefit
Products and services
- Collector Systems SaaS Platform Cloud-based collections management platform offered in two subscription tiers: CS Core ($95/user/month for individual collectors, museums, institutions, foundations, and universities) and CS Enterprise ($185/user/month for family offices, advisors, and corporations). Provides over 1,000 specialized data fields, 130+ user-defined fields, unlimited object records, built-in museum workflows (Entry, Acquisitions, Loans, Exhibitions, Conservation, etc.), built-in Getty AAT/ULAN, Chenhall's Nomenclature 4.0, and ITIS lexicons, SOC 2 Type II and ISO 27001 security, SAML 2.0/SSO support, multi-user permissions, and comprehensive reporting.
- Collector Systems Mobile App iOS and Android mobile application enabling users to access collections from anywhere. Supports condition reporting with image annotation, voice dictation, and digital signatures; barcode and QR code scanning for location updates; and real-time collection management from the field.
- Data Migration Services Professional data migration service performed by Collector Systems' Registrar team. Normalizes, cleans, sorts, organizes, and transfers data from any legacy system or Excel/pen-and-paper records into Collector Systems. Pricing is provided via custom proposal following a personalized consultation and mapping.
- Registrarial Services Ongoing, project-based registrar support for collections management work performed beyond initial data migration. Billed hourly at $195/hour, covering additional registrar-led projects for clients.
Quantifiable outcome
- Access collection from anywhere with internet connection - no IT department or installation required
- +3 more outcomes
Companies that use Collector Systems
Customer profileNamed customers4 records
Segments4 records
Ideal customer profiles4 records
Collector Systems technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration10 records
Feature10 records
Collector Systems partnerships and signals
Strategic signalPartnerships
Five partnerships are on record, tiered core.
- ConservcoreUpcoming integration bringing live environmental monitoring directly into the collections management experience. Temperature, humidity, and climate trends accessible alongside individual objects. Joint webinar conducted to announce the integration. Makes environmental monitoring part of everyday collections workflow.
- Getty Research Institute (AAT and ULAN)coreBuilt-in access to Getty Art and Architecture Thesaurus (AAT) and Getty Union List of Artist Names (ULAN) lexicons. Provides standardized vocabularies for professional collections documentation.
- Chenhall's Nomenclature 4.0coreBuilt-in access to Chenhall's Nomenclature 4.0, the standard nomenclature for naming handmade objects in museum collections.
- Integrated Taxonomic Information System (ITIS)coreBuilt-in access to ITIS for taxonomic classification in natural history collections (Biology, Paleontology, Geology).
- WordPresscoreWordPress theme and plugin available for sharing collections publicly. Gallery pushes information from CS account to WordPress site. No coding experience required.
Scale indicators3 records
Recent moves6 records
Expansion highlights6 records
Collector Systems competitors and assessment
Company assessmentDirect peers
- Gallery Systems (TMS): Direct competitor offering The Museum System (TMS), one of the most widely used collections management platforms for museums and cultural institutions. Comparable in target customer (museums), feature scope (cataloging, loans, exhibitions), and SaaS/enterprise delivery model.
- Axiell: Provides Axiell Collections (formerly EMu) and other museum, library, and archive management software used globally by cultural heritage institutions. Directly comparable to Collector Systems in museum and institutional collections management, with broader library/archive scope.
- Lucidea: Provider of Cuadra STAR and other collections/knowledge management platforms for museums, archives, and special libraries. Comparable in vertical focus, institutional customer base, and cataloging/preservation workflow emphasis.
- Vernon Systems: Offers collections management software (eHive, Vernon CMS) used by museums, galleries, and collectors in Australasia and beyond. Comparable core functionality to Collector Systems with overlap in private collector, gallery, and institutional segments.
- Artlogic: Cloud-based inventory and CRM platform for galleries, art advisors, and private collectors. Directly comparable to Collector Systems' private collector and advisor solutions, with similar financial tracking, valuation, and gallery sharing features.
- Artwork Archive: Cloud-based art collection management software for artists, collectors, and galleries with cataloging, valuation, and insurance tracking features. Closely comparable to Collector Systems' Private Collections solution, targeting similar individual/SMB user base.
- PastPerfect Software: Long-established collections management software for museums, historical societies, and collectors with cataloging, accessioning, and exhibit tracking features. Directly comparable in museum collections management, though primarily on-premise versus Collector Systems' cloud-first model.
Emerging players
- Collectify: Art collection management platform offering cataloging, valuation tracking, and reporting for individual collectors and small galleries. Comparable in target user and core feature set, though smaller scale and narrower scope than Collector Systems.
- Mode 6 (formerly Modes): Cloud-native collections management software targeting small-to-mid museums and historic houses. Comparable in SaaS delivery, museum workflow coverage, and Spectrum-compliant design, with overlapping customer profiles to Collector Systems' museums segment.
Regional players
- ArtBase: Cloud-based art management platform widely used by galleries, artists, and private collectors, primarily in European markets. Comparable core functionality (inventory, contacts, sales, invoicing) with overlapping customer base to Collector Systems' private collectors and advisors segments.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat6 records
Key risks6 records
Key highlights6 records
Customer concentration
Collector Systems social profiles
Digital presenceCollector Systems compliance and trust
Trust signalCompliance6 records
Collector Systems financial estimates
Financial estimateRevenue estimate
Valuation estimate
Collector Systems leadership team
Management profileNumber of profiles
Profiles1 record
Collector Systems funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Collector Systems M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Collector Systems
What does Collector Systems do?
Collector Systems is a cloud-based collections management SaaS platform that enables museums, institutions, advisors, family offices, corporations, and private collectors to document, track, and manage valuable collections of art, antiques, archaeology, archives, biology, ethnology, geology, history, paleontology, jewelry, cars, clothing, and wine. The platform offers 1,000+ specialized data fields, 130+ user-defined fields, mobile apps for iOS/Android, a RESTful API, WordPress/Drupal public gallery integration, environmental sensor integration, and is delivered via two subscription tiers — CS Core ($95/user/month) and CS Enterprise ($185/user/month). Professional data migration and registrarial services are offered alongside the software.
Is Collector Systems a public or private company?
Collector Systems is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was Collector Systems founded?
Collector Systems was founded in 2003. It employs 1 to 10 people.
Where is Collector Systems based?
Collector Systems is headquartered in New York, United States, in the North America region.
How does Collector Systems make money?
Four revenue lines are on record. SaaS Subscription Licensing is the primary driver. The others are extra Storage Add-ons, data Migration Services and registrarial Services.
Who are Collector Systems's main competitors?
Direct peers on record are Gallery Systems (TMS), Axiell, Lucidea, Vernon Systems, Artlogic, Artwork Archive and PastPerfect Software. Emerging players are Collectify and Mode 6 (formerly Modes). ArtBase is listed as a regional player.
Does Collector Systems have an API?
Yes. Collector Systems offers a full RESTful API that allows connectivity between other systems to push or pull information to Collector Systems. Web developers can use the API to connect with outside systems. The API enables users to share collection information via WordPress themes and plugins. Developer documentation is at www.collectorsystems.com/integrations.
What industry is Collector Systems in?
Collector Systems's product category is Collections Management Software. Its primary akta.pro industry code is EDAEAGAE, Library Collections & Cataloging Services (Acquisitions, Metadata, Circulation). Its NAICS code is 5192 and its SIC code is 7370.