CleverStaff
CleverStaff, founded in 2014 in Kyiv, provides a cloud-based Applicant Tracking System with AI candidate matching (Voithos), 20+ job board and HRM integrations, and gamification features, serving recruitment agencies, corporate HR teams, freelance recruiters, and IT companies across 91 countries on a per-user SaaS and enterprise on-prem basis.
- Company typePrivate
- Founded2014
- HeadquartersKyiv, Ukraine
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What CleverStaff does
CleverStaff is a Kyiv-based software company, founded in 2014 and operating as CleverStaff LLC, that builds a cloud-based Applicant Tracking System (ATS) and recruitment CRM. Its platform unifies candidate sourcing, vacancy management, interview scheduling, hiring analytics, and team collaboration into a single workspace, supported by more than 20 native integrations with job boards (LinkedIn, DOU, Djinni, Robota.ua, Work.ua, GRC, CV-Online), video tools (Google Meet, Microsoft Teams), email and calendars (Gmail, Outlook), messengers (Telegram, Viber, Facebook, WhatsApp), HRM systems (BambooHR, Brainy HR), and sourcing tools (Wandify, Matchit.me, JobCannon). An on-premise Enterprise deployment option is offered alongside the cloud product, and a public REST API enables vacancy posting and application submission from external systems. The platform's proprietary AI assistant, Voithos, ranks candidates against vacancies based on experience, context, and motivation rather than keyword matching; CV parsing and pre-screen bots automate structured candidate intake and qualification.
CleverStaff's primary customers are recruitment agencies, in-house corporate HR departments, freelance recruiters, and IT companies managing high-volume hiring. Named enterprise users include Carlsberg, Vodafone, Softserve, Yalantis, MacPaw, Naftogaz Ukraine Group, Megogo, Beetroot, Borjomi, and Redtag; SMB customers include agencies such as Key People, Bykova Recruitment Agency, and Lviv HR Solutions. The company reports more than 19,000 users across 91 countries, over 1,000 company clients, and over 4 million candidates processed through its tools.
Revenue is generated primarily through SaaS subscriptions billed annually at $40 per user per month for the Standard cloud plan, plus custom-priced Enterprise on-prem licenses sold via direct sales, with additional API and HRM integration monetization. The go-to-market combines self-serve product-led sign-up with a 7-day free trial and sales-led enterprise engagement via demo requests and custom quotes. CleverStaff is privately held, founder-owned (CEO Vladimir Kurilo, Director Yevhen Izotov), with no disclosed outside funding; it operates from 25 Novomylynytska Street (Novomostytska), Kyiv, and has publicly refused to serve Russian Federation clients since July 2022. Marketing is content-led via blog, SEO, and organic social, with case studies used at the bottom of the funnel.
CleverStaff firmographics
Firmographics- Name
- CleverStaff
- Legal name
- CleverStaff LLC
- Website
- https://cleverstaff.net
- Company type
- Private
- Founded year
- 2014
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- CleverStaff, founded in 2014 in Kyiv, provides a cloud-based Applicant Tracking System with AI candidate matching (Voithos), 20+ job board and HRM integrations, and gamification features, serving recruitment agencies, corporate HR teams, freelance recruiters, and IT companies across 91 countries on a per-user SaaS and enterprise on-prem basis.
- Ownership category
- akta.pro rank
CleverStaff industry classification
Industry- Product category
- Applicant Tracking System (Recruitment Software)
- SIC
- Services-Prepackaged Software (7372)
- akta.pro primary industry
- Talent Acquisition (Recruiting) & Applicant Tracking (ATS) (BPACAPAD)
Keywords
Where CleverStaff is headquartered
LocationHeadquarters
- HQ city
- Kyiv
- HQ country
- Ukraine
- HQ region
- Europe
Offices1 record
Markets served
CleverStaff business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Technology or R&D, Personnel, Infrastructure, Marketing or Sales, Operations
Revenue model
- SaaS Subscription (Standard): Cloud-based SaaS subscription model billed annually at $40 per user per month. Provides unlimited access to all ATS tools and features. The primary revenue driver for the company.
- Enterprise On-Premise License: Custom enterprise pricing for on-premises deployment on customer servers with unlimited customization options. Sold through direct sales with custom quotes.
- API Access: API services for integration with internal resources, enabling companies to extend CleverStaff functionality and connect with proprietary systems. Available on Standard and Enterprise plans.
- HRM Integration Services: Special-rate integration partnerships with HRM systems like Brainy HR and BambooHR, providing bundled or preferential pricing for customers using these integrations.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Annual | Standard Cloud Plan - $40/user/month (annual billing) |
| Subscription | Multi-year contract | Enterprise On-Premise - Custom pricing |
Go-to-market motion1 record
Distribution channels4 records
Marketing channels9 records
CleverStaff product offering
Product offeringCore offering
CleverStaff sells a cloud-based Applicant Tracking System (ATS) that automates recruitment workflows — candidate sourcing across 20+ job boards, AI-powered ranking and auto-matching via its proprietary Voithos engine, configurable hiring funnels per vacancy type, built-in gamification, integrated communication tools and analytics dashboards. It is offered as a Standard cloud subscription at $40/user/month (annual) and as a custom-priced Enterprise on-premise license, serving recruitment agencies, in-house HR departments, and freelance recruiters across 91 countries.
Product overview
CleverStaff is a unified cloud-based recruitment automation platform combining ATS (Applicant Tracking System), CRM for recruitment, and AI-powered candidate matching capabilities. The core product CleverStaff ATS serves as the central platform, supplemented by the Voithos AI assistant for intelligent candidate ranking and auto-matching, Pre-Screen Bots for automated candidate qualification, and CleverStaff API for external integrations. The system is available in both cloud and on-premises deployments, targeting recruiters, HR teams, and hiring managers across 91 countries. Pricing tiers include Standard ($40/month per user, annual billing) for cloud deployment and Custom Enterprise for on-premises with unlimited customization.
Differentiator
Problem solved
Functional benefit
Products and services
- CleverStaff ATS Cloud-based Applicant Tracking System and recruitment automation platform with AI-powered candidate matching, multi-channel integrations, vacancy tracking, candidate database management, hiring funnel analytics, and team collaboration tools. Sold as Standard ($40/user/month annual) cloud subscription or as custom-priced Enterprise on-premise license. Targets recruitment agencies, corporate HR departments and freelance recruiters across 91 countries.
- CleverStaff REST API REST API enabling third-party integration with the CleverStaff recruitment system. Provides getVacancies, getVacancyById, and sendApplication endpoints returning JSON. Allows companies to embed vacancy listings and candidate application submission on external websites and connect to internal CRM/HRM systems. Access via company alias generated in account settings; available on Standard and Enterprise plans.
Quantifiable outcome
- Hiring speed improved by up to 52.2%
- +4 more outcomes
Companies that use CleverStaff
Customer profileNamed customers15 records
Segments4 records
Ideal customer profiles3 records
CleverStaff technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration23 records
AI capability5 records
Feature6 records
CleverStaff partnerships and signals
Strategic signalPartnerships
Five partnerships are on record, tiered core.
- BambooHRcoreFull HRM integration partnership providing seamless data synchronization between CleverStaff's ATS and BambooHR's HR management system, enabling unified recruitment and employee data management.
- Brainy HRcoreStrategic HRM integration with special rate pricing, allowing customers to automate HR analytics workflows in just a few clicks. Featured as a key partnership for comprehensive HR process automation.
- LinkedIncoreDeep integration enabling candidate sourcing, profile import, and connection management. Chrome extension provides instant candidate addition from LinkedIn Recruiter Lite accounts.
- GooglecoreIntegration with Google Meet for video interviews and Google Calendar for scheduling and task synchronization. Uses OAuth authentication compliant with Google API Services User Data Policy for calendar sync and meeting management.
- MicrosoftcoreIntegration with Microsoft Teams for video interviews and Outlook for calendar and email synchronization, providing flexibility for Microsoft-oriented workplaces.
Scale indicators10 records
Recent moves6 records
Expansion highlights5 records
CleverStaff competitors and assessment
Company assessmentDirect peers
- SmartRecruiters: SmartRecruiters provides an enterprise-grade Talent Acquisition Suite combining ATS, CRM, and AI candidate matching. Direct competitor to CleverStaff at the upper end of the market with similar AI-driven matching value proposition.
- Greenhouse Software: Greenhouse is a leading cloud-based ATS focused on structured hiring and recruiting analytics for mid-market and enterprise. Directly comparable to CleverStaff as a SaaS ATS serving recruitment teams with workflow customization, integrations, and analytics — competing for the same buyer segments globally.
- Workable: Workable is a globally distributed ATS with AI sourcing, evaluation tools, and a per-job pricing model aimed at SMB and mid-market. Competes head-to-head with CleverStaff on price-sensitive international SMB recruitment with similar job board integrations.
- Breezy HR: Breezy HR offers a modern ATS with visual pipelines, candidate scoring, and integrations aimed at SMB and growth-stage companies. Comparable to CleverStaff in target SMB segment, candidate scoring/automation features, and per-recruiter pricing model.
- Recruitee: Recruitee is a European-headquartered collaborative ATS focused on SMB and mid-market with employer branding features and multi-job-board posting. Direct competitor to CleverStaff on European SMB ATS positioning, pricing, and target segments.
- Lever: Lever offers a combined ATS + Talent CRM with automation, analytics, and DEI-focused reporting for corporate recruiting teams. Closely comparable to CleverStaff in target customer (in-house HR/recruiting), core workflow features, and integration-led go-to-market.
- Teamtailor: Teamtailor is a European ATS + employer branding platform serving SMB and mid-market with strong Nordics/CEE penetration. Comparable to CleverStaff in geographic focus, customer size, and core ATS + multi-channel sourcing capabilities.
Broad incumbents
- Workday Recruiting: Workday Recruiting is the talent acquisition module inside Workday's enterprise HCM suite, serving large multinational employers. Comparable as an ATS with embedded AI but operates as part of a much broader HCM platform, competing for the same enterprise hiring software wallet.
- iCIMS: iCIMS is an enterprise Talent Cloud platform offering ATS, CRM, onboarding, and candidate marketing at very large enterprise scale. Comparable to CleverStaff in core ATS functionality but with significantly broader portfolio, deeper enterprise integrations, and much larger installed base.
- Personio: Personio is a European all-in-one HR suite combining ATS, HRIS, and payroll, predominantly for SMB and mid-market. Comparable to CleverStaff in European SMB positioning and target customer profile, though Personio extends well beyond ATS into broader HR workflows.
Market position
Strengths1 record
Weaknesses1 record
Competitive moat5 records
Key risks6 records
Key highlights6 records
Customer concentration
CleverStaff social profiles
Digital presenceCleverStaff compliance and trust
Trust signalCompliance3 records
CleverStaff financial estimates
Financial estimateRevenue estimate
Valuation estimate
CleverStaff leadership team
Management profileNumber of profiles
Profiles2 records
CleverStaff funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
CleverStaff M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about CleverStaff
What does CleverStaff do?
CleverStaff sells a cloud-based Applicant Tracking System (ATS) that automates recruitment workflows — candidate sourcing across 20+ job boards, AI-powered ranking and auto-matching via its proprietary Voithos engine, configurable hiring funnels per vacancy type, built-in gamification, integrated communication tools and analytics dashboards. It is offered as a Standard cloud subscription at $40/user/month (annual) and as a custom-priced Enterprise on-premise license, serving recruitment agencies, in-house HR departments, and freelance recruiters across 91 countries.
Is CleverStaff a public or private company?
CleverStaff is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was CleverStaff founded?
CleverStaff was founded in 2014. It employs 11 to 50 people.
Where is CleverStaff based?
CleverStaff is headquartered in Kyiv, Ukraine, in the Europe region.
How does CleverStaff make money?
Four revenue lines are on record. SaaS Subscription (Standard) is the primary driver. The others are enterprise On-Premise License, API Access and HRM Integration Services.
Who are CleverStaff's main competitors?
Direct peers on record are SmartRecruiters, Greenhouse Software, Workable, Breezy HR, Recruitee, Lever and Teamtailor. Broad incumbents are Workday Recruiting, iCIMS and Personio.
Does CleverStaff have an API?
Yes. CleverStaff offers a REST API that allows developers to integrate with the CleverStaff recruitment system. The API provides three main endpoints: getVacancies (GET request to retrieve full list of active vacancies), getVacancyById (GET request to retrieve vacancy data by ID), and sendApplication (POST request to submit candidate applications with resume files). The API uses GET/POST requests and returns JSON responses with fields including localId, position, status, employmentType, currency, salary, and location data. Access is via company alias generated in account settings. Developer documentation is at cleverstaff.net/api.html.
What industry is CleverStaff in?
CleverStaff's product category is Applicant Tracking System (Recruitment Software). Its primary akta.pro industry code is BPACAPAD, Talent Acquisition (Recruiting) & Applicant Tracking (ATS). Its SIC code is 7372.