What Work Wallet does

Work Wallet is a UK-based (Derry/Derby) software company founded in 2016 by Jonny Gray and Adam Civval that operates a cloud-based, mobile-first health and safety management platform. The product is structured as 14 (sometimes cited as 15) integrated modules covering incident reporting, audits and inspections, risk assessments, safety briefings, digital inductions, safety cards, permit to work, asset inspections, PPE management, job management, clock-in/out, lone worker monitoring, ID and training, site diary, and contractor gateway, all of which share a common data layer and audit trail. Distribution is via native iOS and Android apps, desktop browser, offline sync, and integrations with Microsoft, Google, Slack, Power BI, NetSuite, and Zapier's 8,000+ apps, including a regulator-grade RSSB Safe Insights rail integration.

Customers span field-heavy industries including construction (Strata, Strata Homes, GF Tomlinson, Bowmer + Kirkland, GMI), rail (Freightliner), facilities management and real estate (CBRE, Encore), aerospace and defence (Incora), and healthcare (NHS), with the company claiming 10,000+ business customers, 50,000+ active users, 70+ countries, 11 supported languages, 99% retention, and 95% monthly user engagement. The company monetises through annual SaaS subscriptions with modular, quote-based pricing tailored to business size, sector, and modules selected, complemented by an enterprise field sales motion for large accounts and inside sales for mid-market. Recent 2025 milestones include an AI-powered Audits+ photo analysis launch (November 2025), RSSB Safe Insights integration (July 2025), Innovate UK Scaleup Programme selection, ISO 27001 and Cyber Essentials Plus certifications, and the IIRSM Technological Innovation Project of the Year award. The company is privately held with no disclosed external funding rounds.

Customer concentration is moderate: the public logo set is construction-tilted but the aggregate base spans more than 10,000 businesses across at least eight verticals and 70+ countries, with a modular SMB-friendly pricing model that distributes revenue across many accounts. Repeat customers such as Strata, Freightliner, and Incora anchor case-study evidence, but no single customer appears to dominate based on disclosed information. Revenue predictability is supported by 99% retention and annual billing.

Name

Work Wallet

Legal name

Work Wallet Limited

Website

https://work-wallet.com

Company type

Private

Founded year

2016

Operating status

Operating

Headcount range

1–10 employees

Short description

Work Wallet is a UK-based cloud and mobile health and safety management platform offering 14 integrated modules, serving 10,000+ businesses across 70+ countries in construction, rail, facilities management, manufacturing, and healthcare via modular SaaS subscriptions.

Ownership category

akta.pro rank

Headquarters

HQ city

Derby

HQ country

United Kingdom

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. Software Subscription: SaaS subscription model with modular pricing. Customers choose which modules they need (e.g., Incident Reporting, Audits, Risk Assessments, etc.) and pay for those specific tools. Pricing is tailored to business size, number of sites, and modules selected. Banded pricing for modules like Contractor Gateway based on average user count.
2. Enterprise Solutions: Enterprise-grade solutions with dedicated account management, custom integrations (Power BI, SSO), and enterprise support. Custom pricing for organisations with complex multi-site, multi-regional operations.

Pricing tiers

Go-to-market motion5 records

Distribution channels5 records

Marketing channels10 records

Core offering

Work Wallet is an all-in-one cloud-based health and safety management platform sold to businesses operating in field-heavy industries. The platform consists of 15 integrated modules covering incident reporting, audits and inspections, risk assessments, safety briefings, digital inductions, permits to work, asset inspections, PPE tracking, contractor management, lone worker safety, and more. It is delivered as a SaaS subscription with mobile (iOS/Android), tablet, and desktop access, offline capability, real-time dashboards, and integrations with Microsoft, Google, Power BI, Zapier, and rail regulator systems.

Product overview

Work Wallet is an all-in-one health and safety software platform built on a modular architecture with 15 distinct modules. The platform is designed for field-based industries including construction, utilities, facilities management, manufacturing, rail, and logistics. The core platform provides unified data storage, real-time dashboards, and a shared audit trail across all modules. Users can select individual modules or unlock the full suite for maximum efficiency. The 15 modules include: Incident Reporting (real-time accident and near miss logging), Audits and Inspections (with AI-powered photo analysis), Risk Assessments (digital assessments with automated documents), Safety Briefings (digital toolbox talks with tracking), Digital Inductions (pre-arrival site onboarding), Safety Cards (behavior tracking with Red/Yellow/Green system), Permit to Work System (high-risk task management), Asset Inspections (QR code scanning), PPE Manager (equipment tracking), Job Management (task coordination), Clock In/Out (time tracking), Lone Worker (remote safety monitoring), ID and Training (credential management), Site Diary (daily logging), and Contractor Gateway (contractor self-service portal). The platform supports mobile, tablet, and desktop access with offline capability and is available in 11 languages across 70+ countries.

Differentiator

Problem solved

Functional benefit

Products and services

• Incident Reporting Real-time incident and near miss reporting module enabling the workforce to report accidents, concerns, and safety issues from mobile, tablet, or desktop with automatic notifications and investigation tools.
• Audits and Inspections Comprehensive audit and inspection management featuring configurable checklists, custom audit templates, digital signatures, real-time KPI insights, and AI-powered photo analysis and reporting for compliance tracking.
• Risk Assessments Digital risk assessment management with automated document generation, mobile-friendly views, task and hazard libraries, COSHH assessments, and reported 90% reduction in admin workload.
• Safety Briefings Digital toolbox talks and safety briefings delivery with real-time tracking, digital sign-offs, automated reminders, and evidence-based audit records, with reported 40% fewer incidents from digital briefings.
• Digital Inductions Online site induction software enabling creation and delivery of pre-arrival site inductions for visitors, contractors, and employees with digital signatures, test questions, and version control.
• Safety Cards Safety behavior tracking using a Red, Yellow, and Green card system to record and reward on-site behavior with automated PDF documentation, KPIs, and contractor compliance tracking.
• Permit to Work System Digital permit management for high-risk activities with real-time status tracking, smart alerts, custom workflows, electronic signatures, and reported up to 86% reduction in permit processing time.
• Asset Inspections QR code-based asset scanning and inspection management with custom inspection questions, smart defect tracking, digital signatures, automated PDF reports, and reported up to 30% reduction in equipment downtime.
• PPE Manager Personal protective equipment tracking with QR code scanning, real-time allocation records, live stock reporting, and reported up to 30% reduction in PPE waste and stock loss.
• Job Management Task and workflow management bringing together tasks, documents, safety checks, training packs, and progress tracking with real-time visibility and reported up to 35% faster job completion.
• Clock In/Out Workforce time tracking with live attendance dashboards, digital timesheets, safe working hours monitoring, and accurate hour logging across sites and jobs.
• Lone Worker Remote worker safety protection with configurable check-in intervals, automatic alerts when check-ins are missed, and instant emergency notifications to managers.
• ID and Training Digital staff credential management storing staff ID, qualifications, and certificates securely with automated expiry tracking, easy sharing, and role-specific training assignment.
• Site Diary Digital daily site log capturing hour-by-hour entries, photos, notes, weather, deliveries, and automatic entries from other modules with reported up to 2 hours per day time savings per site.
• Contractor Gateway Self-service contractor portal for pre-arrival onboarding with secure pin-controlled weblinks, document tracking, induction management, and compliance monitoring before site access.

Quantifiable outcome

• 90% reduction in risk assessment admin, enabling same-day reporting
• +11 more outcomes

Named customers10 records

Segments10 records

Ideal customer profiles7 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration13 records

AI capability4 records

Feature12 records

Partnerships

Six partnerships are on record, tiered core, flagship and minor.

• Rail Safety and Standards Board (RSSB)coreTechnology or Integration · 1 July 2025RSSB Safe Insights integration enables incident data to flow directly from Work Wallet app to regulator systems in the rail sector. Industry-specific compliance and reporting integration.
• Innovate UKflagshipOthers · 1 January 2025Selected for the prestigious Innovate UK Scaleup Programme, recognizing Work Wallet's growth potential and innovation in the health and safety software space.
• ZapiercoreTechnology or IntegrationZapier integration enables Work Wallet to connect to 8,000+ apps and systems. Creates automated workflows (Zaps) between Work Wallet and Microsoft apps (Teams, OneDrive, SharePoint, Active Directory, Outlook, Office 365), Google apps (Drive, Gmail, Calendar), Slack, and thousands of other platforms. Ready-made Zap templates available for common tasks.
• MicrosoftcoreTechnology or IntegrationDeep Microsoft ecosystem integration including Azure Active Directory (SSO), OneDrive, SharePoint, Teams, Outlook, and Office 365. Power BI integration for enterprise reporting and custom dashboards.
• Power BIcoreTechnology or IntegrationEnterprise BI Connector integrates Work Wallet data with Power BI for advanced reporting and dashboards. Enables custom report building at scale for board-level, regional, and site-specific needs.
• British Safety CouncilminorOthersWork Wallet is a member of the British Safety Council, aligning the company's mission with one of the world's leading organisations dedicated to workplace health, safety, and wellbeing.

Scale indicators13 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• SafetyCulture: SafetyCulture (formerly iAuditor) is the closest direct competitor, offering a mobile-first inspection/audit/safety platform with checklists, asset inspections and AI photo analysis. Targets the same field-heavy enterprises (construction, manufacturing, logistics) as Work Wallet and competes head-to-head on modular per-seat SaaS pricing.
• Alcumus: Alcumus is a UK-based EHS and compliance SaaS provider serving construction, manufacturing and facilities. Most directly comparable peer given the shared UK base, similar customer segments and overlapping modules (risk assessment, audits, contractor management).
• Sitemate: Sitemate provides mobile-first safety, quality and project-control software for construction and heavy industry. Directly comparable on the field-worker inspection/SWMS/permit workflows that Work Wallet sells into the same construction buyer.
• EHS Insight: EHS Insight (now EHS Hero) is a US-based EHS management platform covering incidents, audits, training and compliance. Competes with Work Wallet on enterprise EHS workflows, particularly in manufacturing and industrial segments.
• Vector EHS (IndustrySafe): Vector EHS (formerly IndustrySafe) offers an integrated EHS platform with incident, inspection, training and compliance modules. Closely comparable on the modular SaaS architecture and target enterprise buyer profiles.

Broad incumbents

• Procore: Procore is the dominant construction management platform with a Quality & Safety module covering incidents, inspections and observations. It overlaps with Work Wallet's construction-vertical modules from a broader, incumbent position with deep site-owner relationships.
• Smartbox (Intelex): Intelex is a long-established enterprise EHS, quality and ESG platform with broad module coverage (incidents, audits, permits, training). A broader incumbent that overlaps Work Wallet's enterprise positioning at the higher end of the market.

Emerging players

• SafetyTek: SafetyTek is an emerging EHS platform focused on digital safety inspections and real-time analytics for industrial customers. Partial overlap with Work Wallet's Audits+ and Incident Reporting modules in mid-market industrial accounts.
• ComplianceQuest: ComplianceQuest is a cloud-native QMS + EHS platform built on Salesforce. Competes with Work Wallet in regulated industries (manufacturing, life sciences) by bundling quality and safety modules on a unified data model.

Regional players

• Citation Group: Citation is a UK provider of health & safety and HR compliance services, including HSQE software. Comparable on UK HR/health-and-safety buyer personas and contractor compliance use cases, though more service-led than Work Wallet's pure SaaS model.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• LinkedInlinkedin.com/company/work-wallet
• Xx.com/work_wallet

Compliance3 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Work Wallet