Perfect Memory AI

What Perfect Memory AI does

Perfect Memory AI, operating as Perfect Memory LLC and headquartered in Hillsboro, Oregon, builds a Windows desktop application that runs in the background, captures screen text via OCR (~7% CPU, ~9 GB/month typical storage), automatically detects meetings across Zoom, Google Meet, Teams, Slack, Webex, and WhatsApp, and transcribes audio locally using ASR. All recordings, OCR text, and transcripts are stored encrypted on-device (AES-256 + Scrypt + DPAPI layered on Bitlocker), with automatic pause on private/incognito browser sessions. The company serves individual knowledge workers, software engineers using AI coding assistants, and privacy-sensitive enterprise users; its primary segments are horizontal persona-based rather than vertical-specific.

The core product is offered in three tiers: a free tier (unlimited search and recordings, limited AI assists), Perfect Memory Pro at $15/month billed annually (unlimited AI features including GPT-4o-powered summaries, standup updates, and 1:1 agenda generation), and Perfect Memory Pro Offline at $79 one-time for users running their own local AI via Ollama, LM Studio, or Jan. Distribution is product-led through direct MSI download and the Microsoft Store, with no traditional sales team or channel partners evident. The company has also released an optional Model Context Protocol (MCP) server that lets Claude, ChatGPT, Codex, and Cursor search a user's local screen history and meetings via natural language, positioning the product as a memory layer for the broader AI assistant ecosystem.

The company is privately held with no disclosed funding rounds, no parent company, and no named institutional investors. It was operational by March 2024 (URL recognition launch) with meeting transcription added in October 2024. Headcount is reported at 1-10 employees and the management team disclosed in source material is limited to one named software engineer (Darius Kocar). Operating geographies span the USA, EU, and UK via digital distribution, and the Terms of Service are governed by Colorado law while the company is organized in Oregon.

Name

Perfect Memory AI

Legal name

Perfect Memory LLC

Website

https://perfectmemory.ai

Company type

Private

Founded year

2023

Operating status

Operating

Headcount range

1–10 employees

Short description

Perfect Memory AI is a Hillsboro, Oregon-based software company that builds a Windows desktop application capturing screen text and meeting audio locally, offering AI-powered search and summaries via GPT-4o, Claude, or self-hosted models for individual knowledge workers and privacy-conscious enterprise users.

Ownership category

akta.pro rank

Headquarters

HQ city

Hillsboro

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2C

Offering type

Software

Cost components

Technology or R&D, Infrastructure, Marketing or Sales, Personnel, Operations

Revenue model

1. Freemium Tier (Free): Free tier provides unlimited search and recording with limited AI capabilities. Drives user acquisition and product adoption. No credit card or account required.
2. Pro Subscription: Monthly subscription at $15/year billed annually. Unlocks unlimited AI assists (30/month on free), unlimited meeting transcripts, standup updates, one-on-one meeting agenda suggestions, research summarization, and unlimited MCP calls.
3. Pro Offline (One-Time License): One-time payment of $79 for unlimited access with user's own AI. Targets users preferring absolute privacy or who are tired of subscriptions. Includes lifetime updates and new features.

Pricing tiers

Go-to-market motion3 records

Distribution channels2 records

Marketing channels5 records

Core offering

Perfect Memory AI builds a Windows desktop application that continuously records on-screen activity via periodic screenshots and OCR, automatically detects and locally transcribes meetings on Zoom, Google Meet, Teams, Slack, Webex, and WhatsApp, and exposes the resulting personal memory through a searchable AI assistant and an MCP server that can connect to external AI tools such as Claude and ChatGPT. All captured data is encrypted and stored on the user's device under the user's control, with cloud only used to relay AI queries.

Product overview

Perfect Memory AI offers a unified Windows productivity application centered on personal memory capture and AI-powered recall. The core product is Perfect Memory, which runs in the background recording screen activity via screenshots (every ~7 seconds average), meeting audio, and transcriptions. Perfect Memory Free provides the foundation with unlimited search and recordings, while Perfect Memory Pro ($15/month subscription) adds unlimited AI features including GPT-4o-powered summaries, standup updates, and meeting agenda suggestions. Perfect Memory Pro Offline ($79 one-time) offers the same features with self-hosted AI via Ollama, LM Studio, or Jan for complete local processing. The MCP Server integration connects the memory system to external AI assistants (Claude, ChatGPT, Codex, Cursor) through the Model Context Protocol, enabling natural language queries against the user's personal screen history and meetings.

Differentiator

Problem solved

Functional benefit

Products and services

• Perfect Memory (Free) Free-tier Windows application that records screen activity via OCR, automatically detects and transcribes meetings locally, and lets individual knowledge workers search any text they have ever seen on screen, with limited AI assistant usage.
• Perfect Memory Pro Subscription upgrade to the Perfect Memory Windows application, priced at $15/month billed annually, that unlocks unlimited AI features including ChatGPT GPT-4o–powered meeting summaries, standup updates, one-on-one agenda suggestions, research summarization, and unlimited MCP calls to Claude, ChatGPT, and any MCP client.
• Perfect Memory Pro Offline One-time perpetual license edition of Perfect Memory priced at $79, designed for users who want absolute on-device privacy by pairing the app with their own local AI models via Ollama, LM Studio, or Jan, and including lifetime updates.

Quantifiable outcome

• Reduced meeting preparation time from hours to minutes by searching previous interactions and conversations
• +1 more outcomes

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration14 records

AI capability10 records

Feature6 records

Partnerships

Eleven partnerships are on record, tiered core.

• OpenAI (ChatGPT)coreTechnology or IntegrationChatGPT integration via Model Context Protocol allows users to search their screen history and meetings through ChatGPT. AI requests are anonymized when using Pro subscription. Perfect Memory connects to ChatGPT's AI capabilities while keeping user data local.
• Anthropic (Claude)coreTechnology or IntegrationClaude integration via MCP enables Claude Desktop and Claude Code to access user memories. Search requests are relayed through Perfect Memory cloud to local app, which returns relevant screen history and meeting data.
• OllamacoreTechnology or IntegrationLocal AI provider option enabling fully offline AI processing. Users can run models like Llama3.1 locally, ensuring all data never leaves the device. Popular open-source option for privacy-conscious users.
• LM StudiocoreTechnology or IntegrationLocal AI provider enabling offline AI processing. Users download models and run locally for absolute privacy. Alternative to Ollama for local model hosting.
• JancoreTechnology or IntegrationLocal AI provider option for offline processing. Setup guide provided for users wanting to self-host AI models and keep all data on device.
• ZoomcoreTechnology or IntegrationMeeting platform supported for automatic detection and transcription. No integration required - Perfect Memory detects meeting based on screen activity.
• Google MeetcoreTechnology or IntegrationMeeting platform supported for automatic detection and transcription. No integration required.
• Microsoft TeamscoreTechnology or IntegrationMeeting platform supported for automatic detection and transcription. No integration required.
• SlackcoreTechnology or IntegrationMeeting platform supported for automatic detection and transcription. No integration required.
• WebexcoreTechnology or IntegrationMeeting platform supported for automatic detection and transcription. No integration required.
• WhatsAppcoreTechnology or IntegrationMeeting/calling platform supported for automatic detection and transcription. No integration required.

Scale indicators4 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• Otter.ai: Market-leading meeting transcription and AI notes service with Zoom/Meet/Teams integrations. Competes directly on the meeting intelligence side of Perfect Memory's offering and serves the same enterprise and individual segments.
• Fellow.app: Meeting-focused SaaS that records, transcribes, and summarizes meetings with action items, plus agenda templates for 1:1s and standups. Directly overlaps with Perfect Memory's meeting transcription, standup updates, and 1:1 agenda features.
• Granola: AI-powered meeting notes app that listens to meetings and generates structured notes, summaries, and action items. Overlaps with Perfect Memory's meeting transcription and AI summary features for the same knowledge-worker persona.
• Rewind AI (Limitless): Direct competitor that built a personal AI memory assistant by recording screen and audio on Mac/Windows. Acquired by Limitless in 2024 after struggling to scale, providing direct evidence of both product-market fit and competitive dynamics in this category.

Broad incumbents

• Raycast AI: Productivity launcher with integrated AI features (Raycast AI) that offers quick AI actions, snippets, and chat. Overlaps with Perfect Memory's AI assistant layer and serves the same developer/knowledge-worker audience on macOS (now Windows).
• Notion AI: Established productivity workspace with an embedded AI assistant for Q&A over the user's own documents and notes. Broader productivity platform but overlaps on the 'ask your personal knowledge base' use case that Perfect Memory targets.
• Microsoft Recall: Windows 11 Copilot+ feature that captures screen activity and enables AI recall of past activity. Bundled at the OS level by the platform owner, making it the single largest competitive threat to Perfect Memory despite its privacy controversies.
• ChatGPT Memory (OpenAI): OpenAI's persistent memory feature inside ChatGPT that retains user context across sessions. Competes at the 'AI remembers you' layer that Perfect Memory sits under, though OpenAI's memory is conversational and cloud-based rather than screen-based and local.

Emerging players

• Mem: Self-organizing AI workspace that captures notes, meetings, and context, then surfaces relevant information via AI search. Targets the same information-overload problem for knowledge workers but focuses on notes rather than raw screen capture.

Others

• ScreenPal (formerly Screencast-O-Matic): Established screen recorder and video creation tool for Windows/Mac with AI captioning. Adjacent technology category (screen capture) but oriented toward content creation rather than personal memory and recall.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks6 records

Key highlights6 records

Customer concentration

• Xx.com/PerfectMemoryAI
• LinkedInlinkedin.com/company/perfect-memory-ai

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Perfect Memory AI