What Qastan does

Qastan is a Belgian IT services company operating under the legal entity FIT BV (VAT BE0464 789 554), founded in 1998 by Geert Debruyne and rebranded from FIT to Qastan in 2021 when second-generation leaders Arne Debruyne (CEO) and Joren Debruyne assumed control. The company is headquartered in Kuurne (West Flanders) with a second office in Aartselaar (Antwerp region), and serves primarily Belgian KMO/SMB customers alongside selected enterprise accounts across construction, manufacturing, banking, postal, fuel retail, textiles, and sports (logos include bpost, ING, Televic, Lecot, AVIA, ReconBouw, Concordia Textiles, Loomis, and KV Kortrijk).

The product portfolio is anchored on four business units: custom software development, FITdoc DMS (a proprietary document management system with AI-powered classification and integration with ERP systems), Mount Q (proprietary production and personnel planning software with algorithm-based scheduling), and IT infrastructure management (managed services acting as a single point of contact). Additional offerings include a Peppol e-invoicing solution (flat €25/month unlimited) with a QAdmin mini-module for sole traders, a Speech-to-Text AI meeting service with API push to CRM/ERP, a Customer/Supplier Portal, cyber awareness training, CIO-as-a-Service, and AS/400 modernization. The technology stack integrates with SAP, Microsoft Business Central, Microsoft Power BI, Deskmanager, and CCAPS multifunctionals via APIs.

Revenue is generated through a mix of professional services (custom development projects), managed services (IT infrastructure management), one-time software licenses with maintenance (FITdoc, Mount Q), hardware sales as part of full IT solutions, and a flat-rate recurring subscription for Peppol e-invoicing. Go-to-market is sales-led with a regional direct sales model centered on a single point of contact per customer and an enterprise–SMB split, supplemented by a strategic partner channel (CCAPS, Jorosoft, Deki, Deskmanager, Icasa). Qastan is a privately held, family-owned company with no disclosed external investors or revenue figures.

Name

Qastan

Legal name

FIT BV

Website

https://qastan.be

Company type

Private

Founded year

1998

Operating status

Operating

Headcount range

11–50 employees

Short description

Qastan is a Belgian IT services company headquartered in Kuurne that delivers custom software, document management (FITdoc), production planning (Mount Q), IT infrastructure management, and Peppol e-invoicing to Belgian KMO and enterprise customers in construction, manufacturing, banking, and logistics.

Ownership category

akta.pro rank

Product category

IT Services and Custom Software Development

NAICS

Custom Computer Programming Services (541511), Computer Systems Design and Related Services (54151)

SIC

Services-Computer Programming Services (7371), Services-Prepackaged Software (7372)

akta.pro primary industry

Quality Engineering & Test Automation (QE/QA) (BPAEAFAJ)

akta.pro secondary industry

Testing, QA & Release/Deployment Enablement (BPAEAAAN)

Keywords

• Custom software development
• Document management software
• Production planning software
• Peppol e-invoicing
• Managed IT infrastructure

Headquarters

HQ city

Kuurne

HQ country

Belgium

HQ region

Europe

Offices2 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Infrastructure, Marketing or Sales

Revenue model

1. Custom Software Development: Bespoke software development services tailored to specific customer needs. Includes requirement analysis, design, development, testing, implementation, and training. Revenue recognized per project.
2. IT Infrastructure Management: Ongoing IT management and support services providing single point of contact for all IT challenges. Includes helpdesk, system maintenance, and security services.
3. Peppol e-Invoicing Subscription: Monthly subscription for Peppol e-invoicing at 25 EUR/month unlimited sending and receiving. Additional QAdmin mini-solution for small businesses.
4. Software Licenses: Proprietary software products including FITdoc DMS and Mount Q planning software sold as licenses with maintenance and support.
5. Hardware Sales: Sale of IT hardware as part of complete IT solutions for customers.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels5 records

Core offering

Qastan is a Belgian IT services and software company delivering custom software development, document management solutions (FITdoc DMS), personnel/production planning software (Mount Q), Peppol-compliant e-invoicing, and managed IT infrastructure services to small and medium-sized businesses across Belgium. The company combines bespoke development with proprietary products and ongoing IT support across sectors including construction, logistics, manufacturing, banking, and postal services.

Product overview

Qastan is a Belgian IT services company organized around four business units — custom software development, ERP system integration, planning software, and IT infrastructure management — operating from Kuurne and Aartselaar. Its product portfolio centers on FITdoc DMS for document management, Mount Q for production and personnel planning, and a Peppol e-invoicing solution (with QAdmin mini-module for very small enterprises) at a flat €25/month. Additional offerings include customer/supplier portals, cyber security awareness training, and a speech-to-text AI tool for meeting transcription. The company also delivers strategic services including CIO as a Service, AS/400 modernization, and general IT infrastructure management. Founded in 1998 as FIT BV, it was rebranded to Qastan in 2021.

Differentiator

Problem solved

Functional benefit

Brands

• FITdoc DMS: Document management system enabling central management of files, document workflows, digital archiving, and integration with ERP and business software.
• Mount Q
• QAdmin

Products and services

• FITdoc DMS Document management system (DMS) that centralizes all documents and files on one platform, enabling content-based search (not just filename), version control, AI-powered automatic document classification, document workflows, digital archiving, and integration with ERP and business software via standard integration on CCAPS multifunctionals. Designed for Belgian SMBs and enterprises seeking paperless operations.
• Mount Q Production and personnel planning software that optimizes scheduling using algorithm-based logic considering distance optimization, preferred technicians, location, knowledge, competencies, certifications, and CBA labor rules. Includes route guidance, checklists, bill of materials, and real-time plan modification capabilities for workforce and project planning.
• Peppol e-Invoicing 100% Belgian Peppol-compliant e-invoicing solution for B2B and B2G electronic invoicing per mandatory Belgian regulations effective January 2026. Supports unlimited sending and receiving of e-invoices, converts non-UBL formats (csv, pdf, xml) to Peppol UBL, and integrates via API with CRM, ERP, or planning tools. Priced at a flat €25/month.
• QAdmin Mini invoicing solution for very small enterprises, sole traders, and businesses without existing software to comply with the mandatory Belgian Peppol e-invoicing requirement from January 2026.
• Customer/Supplier Portal Customizable web portal enabling customers to place orders, track dossier status, digitally sign quotes, and manage subcontractor work and reporting. Supports 2-step authentication, GDPR compliance, and integration with WMS, ERP, or other systems.
• Cybersecurity Awareness Training Personalized phishing awareness and cybersecurity training program that sensitizes employees to cyber risks. Training is customized based on each user's level and behavior to build organizational resilience against human-error-driven cyber attacks.
• Speech-to-Text AI (Meeting Transcription) AI-powered meeting transcription service that converts spoken conversations (phone, video calls, car, site visits, intake calls) into written transcripts, automatic summaries, key points, decisions, and task lists. Includes chat-with-conversation capability and API integration pushing structured data (work order number, customer number, quote info, dossier info) to CRM, ERP, or planning tools.
• CIO as a Service Fractional Chief Information Officer service providing organizations with strategic IT leadership, digital roadmap development, IT project guidance, technology trend monitoring, and IT budget oversight without the cost of a full-time CIO hire.
• IT Infrastructure Management Managed IT infrastructure service providing a single point of contact for all IT challenges. Includes system administration, network management, cybersecurity, cloud infrastructure, helpdesk, and ongoing IT support for Belgian SMBs.
• AS/400 Modernization Services IBM AS/400 (IBM iSeries) modernization services including middleware solutions, GUI modernization, cloud migration via IBM Cloud for Power Systems, and integration with modern ERP, CRM, and web applications.
• Custom Software Development Bespoke software development service tailored to specific customer needs, including requirement analysis, design, development, testing, implementation, and training. Delivered as project-based professional services for Belgian businesses across multiple verticals.

Quantifiable outcome

• Project teams save 30-60 minutes per meeting through speech-to-text AI
• +1 more outcomes

Named customers14 records

Segments4 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration8 records

AI capability7 records

Feature6 records

Partnerships

Three partnerships are on record, tiered core.

• CCAPScoreChannel Partner/ Reseller/ DistributorCCAPS is the reference for business print solutions and multifunctionals in West and East Flanders. Qastan's digitalization solutions (including FITdoc DMS) have standard integration on all CCAPS devices, providing customers with seamless digitization advantages for printing and scanning.
• JorosoftcoreStrategic or Co-development PartnerWith more than 25 years of experience, Jorosoft is the partner for all Industry 4.0 challenges. For RFID implementations or machine integrations, Jorosoft is the expert. Customers can also contact Jorosoft for Ridder IQ implementation and support.
• DeskmanagercoreTechnology or IntegrationTogether with Deskmanager, Qastan supports enterprises in automation, integrations, and digitalization solutions. The various modules connect seamlessly with Qastan's applications. Together they form a one-stop-shop for all growing companies.

Scale indicators4 records

Recent moves6 records

Expansion highlights6 records

Broad incumbents

• Cegeka: Large Benelux-headquartered IT services and software provider covering custom development, cloud, data, and managed services — same vertical but vastly larger scale than Qastan.
• Isabel Group: Belgian banking connectivity and Peppol access point provider (Peppol service via Isabel). A scaled incumbent competing with Qastan's Peppol offering and broader invoicing workflow ambition.
• Ordina (Computacenter): Dutch/Belgian IT services firm offering consulting, custom software, and managed services — comparable service mix but much larger scale and broader geographic footprint.

Direct peers

• VanRoey: Belgian IT partner offering managed services, infrastructure, and business applications (including ERP/Peppol integrations) to mid-market Flemish companies — directly overlapping regional KMO focus.
• Zenvoices: Belgian e-invoicing and Peppol platform focused on SMBs and accountants — directly comparable product offering to Qastan's Peppol solution and QAdmin.
• Billit: Belgian e-invoicing and Peppol platform serving SMBs and accountants. Directly competes with Qastan's Peppol e-invoicing solution and QAdmin module in the same Belgian compliance market.
• Xplore Group: Belgian IT services and consulting firm offering custom development, managed services, and digital transformation to mid-market and enterprise clients — directly comparable customer base and service mix to Qastan.
• Sigma Solutions: Belgian IT consultancy offering custom software development and Microsoft Business Central ERP implementations to mid-market clients — overlapping services and Belgian SMB customer profile.
• ACA Group: Belgian IT consultancy delivering software development, infrastructure management, and digital transformation to enterprise clients — overlapping service portfolio and Belgian customer base.
• ClearFacts: Belgian cloud accounting and Peppol-compliant invoicing platform for SMBs and accountants. Closely comparable to Qastan's Peppol offering, particularly competing for Belgian compliance-mandate sign-ups.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• Facebookfacebook.com/QastanIT
• LinkedInlinkedin.com/company/qastan-it

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Qastan