Propertyfile
PropertyFile is a client portal module within Alto Software's CRM, giving UK estate and letting agents eSign, 24-7 document access, and white-label branding for vendors, applicants, tenants, and landlords; it is bundled into Alto subscriptions at no extra cost.
- Company typePrivate
- Founded2016
- HeadquartersAdderbury, United Kingdom
- Headcount—
- GTM typeB2B
- OfferingSoftware
What Propertyfile does
PropertyFile is a client portal product for UK estate and letting agents, offered by Alto Software (the trading brand of Vebra Solutions Limited, a private limited company registered in England and Wales, headquartered at The Cooperage, 5 Copper Row, London SE1 2LH). The portal enables applicants, tenants, landlords, vendors, and guarantors to access documents, sign electronically, view appointments, and track transaction or tenancy progress on a 24-7 basis. Functionally it delivers eSign, automated post-viewing follow-up requests, role-based access control, and white-label branding so the portal can be presented under each agency's own identity. PropertyFile is built as a native module of the Alto CRM rather than as a standalone product, with data shared between back-office workflows (Alto Sales CRM, Alto Lettings CRM, Alto Property Management) and the client-facing portal.
PropertyFile generates no standalone revenue: it is bundled into Alto subscriptions at no incremental cost, and distribution occurs exclusively through Alto's direct, consultative sales motion targeting UK mid-market estate and letting agencies. The go-to-market leverages the broader Alto platform — including the Keyflo consumer/tenant sub-brand, Client Accounting, Applicant Property Matching, and EPC/certificate tracking — and uses live demonstrations, customer testimonials (e.g., Cardigan Bay Properties), and content marketing as funnel assets. There is no separate PropertyFile pricing tier, no marketplace listing, and no public standalone distribution channel.
Adjacent to PropertyFile, the parent platform has expanded its product surface with the November 2025 launch of Alto Intelligence, a suite of five AI-enabled capabilities (Alto Prospecting, Alto Lead Flow, Alto Smart Listings, Alto Analytics, Alto Verification), plus a Renters' Rights Hub resource positioning the platform around UK rental regulation. PropertyFile itself contains no AI features; the AI functionality sits in the broader Alto Intelligence suite. No headcount, revenue, or funding data is disclosed for the parent entity in the input.
Propertyfile firmographics
Firmographics- Name
- Propertyfile
- Legal name
- Vebra Solutions Limited
- Website
- https://propertyfile.co.uk
- Company type
- Private
- Founded year
- 2016
- Operating status
- Operating
- Short description
- PropertyFile is a client portal module within Alto Software's CRM, giving UK estate and letting agents eSign, 24-7 document access, and white-label branding for vendors, applicants, tenants, and landlords; it is bundled into Alto subscriptions at no extra cost.
- Ownership category
- akta.pro rank
Propertyfile industry classification
Industry- Product category
- Real Estate CRM Software
- NAICS
- Offices of Real Estate Agents and Brokers (53121), Offices of Real Estate Agents and Brokers (5312)
- SIC
- Real Estate Agents & Managers (For Others) (6531)
- akta.pro primary industry
- Buyer Representation Services (BPAJAAAJ)
- akta.pro secondary industry
- Tenant Representation & Corporate Services Brokerage (BPAJABAJ)
Keywords
Where Propertyfile is headquartered
LocationHeadquarters
- HQ city
- Adderbury
- HQ country
- United Kingdom
- HQ region
- Europe
Offices1 record
Markets served
Propertyfile business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Technology or R&D, Personnel, Marketing or Sales, Operations, Infrastructure
Revenue model
- PropertyFile Portal Access: PropertyFile is included as part of the Alto Software CRM subscription at no additional cost. Revenue is generated through the parent company's Alto subscription pricing model, with PropertyFile serving as a value-add feature within the unified platform.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Annual | Included with Alto CRM subscription |
Go-to-market motion1 record
Distribution channels1 record
Marketing channels4 records
Propertyfile product offering
Product offeringCore offering
PropertyFile is a client portal for estate and letting agents that enables applicants, tenants, landlords, vendors, and guarantors to access property documents, sign electronically, view appointments, and receive updates 24/7. The portal is included at no extra cost within the Alto Software CRM subscription and operates as the customer-facing communication layer of the Alto platform.
Product overview
Propertyfile is a client portal feature offered by Alto Software, a UK-based property technology company operating as Vebra Solutions Limited. Alto Software provides a unified platform-plus-modules architecture consisting of core CRM products (Alto Sales CRM, Alto Lettings CRM, Alto Property Management) enhanced by AI capabilities under Alto Intelligence, plus specialized modules including Keyflo (consumer/tenant portal), Alto Prospecting, Alto Lead Flow, Alto Smart Listings, Alto Analytics, and Alto Verification. PropertyFile itself is the white-labellable customer-facing portal included with all Alto subscriptions at no extra cost, providing eSign, 24-7 document access, and transparency features for applicants, tenants, landlords, vendors, and guarantors throughout their property journey.
Differentiator
Problem solved
Functional benefit
Brands
- Keyflo: Consumer portal for letting clients see progress and documents
- Alto Intelligence
- Alto Analytics
- Alto Prospecting
- Alto Lead Flow
- Alto Smart Listings
- Alto Verification
Products and services
- PropertyFile White-labelled client portal for estate and letting agents that provides 24/7 access to documents, electronic signatures, appointments, viewing feedback, and progress tracking for applicants, tenants, landlords, vendors, and guarantors throughout the property journey.
- Alto Sales CRM CRM platform for estate agents covering sales progression from offer to completion, property marketing, and applicant matching.
- Alto Lettings CRM CRM platform for letting agents covering lettings progression, property management, client accounting, and tenant communications.
- Alto Property Management Property management dashboard consolidating tasks, dates, and documents for tracking every property operation.
- Alto Intelligence AI-powered suite of five capabilities integrated into the Alto CRM, including Alto Prospecting, Alto Lead Flow, Alto Smart Listings, Alto Analytics, and Alto Verification.
- Keyflo Consumer and tenant portal enabling clients to see progress and documents, available as a white-labelled branded portal for agencies.
- Alto Prospecting Proactive prospecting capability that helps agencies win landlord instructions before properties hit the market.
- Alto Lead Flow Automated screening and qualification of leads with instant viewing booking without manual team involvement.
- Alto Smart Listings AI-powered listing creation that generates market-ready property listings in minutes using automated description generation.
- Alto Analytics Performance tracking and pipeline visibility dashboard for lettings performance across the entire business.
- Alto Verification ID and AML (Anti-Money Laundering) checks on landlords and tenants prior to exchange.
- Client Accounting Software Automated client accounting handling payments, statements, reconciliations, and compliance reporting.
- Applicant Property Matching Smart matching system that automatically matches applicants to suitable properties and properties to suitable applicants.
Companies that use Propertyfile
Customer profileNamed customers1 record
Segments4 records
Ideal customer profiles3 records
Propertyfile technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
AI capability5 records
Feature5 records
Propertyfile partnerships and signals
Strategic signalRecent moves6 records
Expansion highlights4 records
Propertyfile competitors and assessment
Company assessmentBroad incumbents
- MRI Software: MRI Software is a large global proptech and real estate software provider with agent-facing CRM, tenant/owner portals, and workflow tools. It operates across a much broader portfolio but overlaps with Alto/PropertyFile in the UK and European residential agency segment.
Emerging players
- Arthur Online: Arthur Online is a UK property management software platform for letting agents and landlords with tenant portals and accounting tools. It targets the same mid-market letting-agency customers that Alto serves and competes directly with PropertyFile's portal functionality.
- PayProp: PayProp is a UK-focused automated rent collection and payments platform serving letting agents and landlords. It operates on a similar tenant/landlord workflow experience as PropertyFile and overlaps with Alto's lettings product surface.
- Fixflo: Fixflo is a UK maintenance reporting and management software used by letting agents and property managers. It complements Alto's maintenance workflow offering with overlapping tenant/landlord communication and document tracking functionality.
Others
- DocuSign: DocuSign is the leading cross-vertical electronic signature platform. Its eSign capability competes directly with PropertyFile's eSign feature for agency document workflows, and DocuSign is a common alternative or complementary tool for real estate professionals.
Regional players
- PropertyMe: PropertyMe is an Australia-focused property management platform offering owner and tenant portals with workflow automation. It is comparable in functional scope to PropertyFile for residential agency communications, though it serves the Australian rather than UK market.
Direct peers
- Reapit: Reapit is the leading UK CRM and integrated software platform for estate and letting agents, including client portal functionality and AI-enabled features. It directly competes with the Alto platform that houses PropertyFile across the same UK mid-market agency segment.
- Ascora: Ascora is a UK-based CRM and property management software for letting agents, offering tenant and landlord portals plus workflow tools. It targets the same UK letting-agent segment and competes head-on with Alto's Lettings CRM and the PropertyFile portal.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat4 records
Key risks5 records
Key highlights6 records
Customer concentration
Propertyfile social profiles
Digital presencePropertyfile financial estimates
Financial estimateRevenue estimate
Valuation estimate
Propertyfile leadership team
Management profileNumber of profiles
Propertyfile funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Propertyfile M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Propertyfile
What does Propertyfile do?
PropertyFile is a client portal for estate and letting agents that enables applicants, tenants, landlords, vendors, and guarantors to access property documents, sign electronically, view appointments, and receive updates 24/7. The portal is included at no extra cost within the Alto Software CRM subscription and operates as the customer-facing communication layer of the Alto platform.
Is Propertyfile a public or private company?
Propertyfile is a private company. It is classified as corporate owned and is currently operating.
When was Propertyfile founded?
Propertyfile was founded in 2016.
Where is Propertyfile based?
Propertyfile is headquartered in Adderbury, United Kingdom, in the Europe region.
How does Propertyfile make money?
One revenue line is on record: propertyFile Portal Access.
Who are Propertyfile's main competitors?
MRI Software is listed as a broad incumbent. Emerging players are Arthur Online, PayProp and Fixflo. DocuSign is listed as an others. PropertyMe is listed as a regional player. Direct peers are Reapit and Ascora.
Does Propertyfile have an API?
No public API is recorded for Propertyfile.
What industry is Propertyfile in?
Propertyfile's product category is Real Estate CRM Software. Its primary akta.pro industry code is BPAJAAAJ, Buyer Representation Services, with a secondary code of BPAJABAJ, Tenant Representation & Corporate Services Brokerage. Its NAICS code is 53121 and its SIC code is 6531.