TimeFleX Solutions

What TimeFleX Solutions does

TimeFleX Solutions is a modular web-based enterprise scheduling and resource management platform operated by the German private limited company SDFE GmbH (founded circa 2010 in Hürtgenwald near Aachen). The product is delivered as both SaaS and On-Premise deployments, with native add-in integration into Microsoft Exchange/Outlook, Microsoft Teams, and HCL Notes environments, and it is organized around a core Group Calendar module plus optional add-ons covering Desk Sharing, MeetingFinder polling, Service Requests (catering/IT/seating), Digital Room Panels, and a cross-platform Mobile application. TimeFleX also sells accompanying hardware in the form of digital door signs (e.g., TD-1070 H., TD-1060 Slim, Luminen 8/5) and desk-sharing booking terminals, most recently augmented by workplace occupancy sensors that enable automatic check-in and utilization analytics.

The company serves enterprise customers primarily in the DACH region and selected EU markets, with a notable concentration in German financial services (100+ Sparkassen, 50+ Volksbanken Raiffeisenbanken, Deutsche Bundesbank, Bankenverband) and the public sector (BMVg, Frontex, Bundesheer Österreich, multiple German cities and districts, Deutsches Rotes Kreuz), alongside enterprise accounts in manufacturing (Mitsubishi Electric, Nolte Küchen), utilities (Amprion), hospitality (Maritim Hotels), media (Bayerischer Rundfunk), and healthcare (Medizinischer Dienst, ZfP Südwürttemberg). Reported user figures reach "over one million" globally and 750,000+ users within the named customer portfolio.

Revenue mechanics combine quote-based subscription licensing for software modules (perpetual on-premise or annual SaaS), hardware sales of room panels and terminals, professional services for support and training, and resale economics via a channel partner program that includes Atruvia, Ratiodata, FMC Delta, and LECOS. A 30-day free demo trial and an online simulation support a product-led top-of-funnel entry, while direct enterprise field sales close large accounts and channel partners handle mid-market and sector-specific distribution. The company is founder-owned and led, with René Anstötz as CEO, and achieved ISO 27001 certification in 2024/2025.

Name

TimeFleX Solutions

Legal name

SDFE GmbH

Website

https://timeflex.de

Company type

Private

Founded year

2010

Operating status

Operating

Headcount range

11–50 employees

Short description

TimeFleX Solutions, operated by SDFE GmbH, is a German modular web-based enterprise scheduling, desk-sharing, room-panel and resource-management platform sold as SaaS or on-premise to DACH-region enterprises, with deep Microsoft Outlook/Teams and HCL Notes integration.

Ownership category

akta.pro rank

Product category

Enterprise Scheduling and Resource Management Software

NAICS

Custom Computer Programming Services (541511)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Email, Calendar & Scheduling (BPAMAMAC)

akta.pro secondary industries

Digital Employee Experience (DEX) & IT Experience Management (ITXM) Platforms (HDAEALAL), Time, Attendance & Scheduling Administration (BPACAIAE)

Keywords

• Enterprise scheduling software
• Resource management platform
• Desk booking solutions
• Room panel displays
• Group calendar software

Headquarters

HQ city

Hürtgenwald

HQ country

Germany

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Supply Chain

Revenue model

1. Software Licenses (SaaS and On-Premise): TimeFleX Solutions is available as SaaS (Software as a Service) subscription or On-Premise installation. Customers select modules and pay for additional functionality via license key activation. Pricing is quote-based, indicating enterprise negotiation.
2. Hardware Sales: Sale of physical products including Digital Room Panels (TD-1070 H., TD-1060 Slim, Luminen 8, Luminen 5), Desk Sharing booking panels (TD-0360), and Service Terminals for reception area desk booking.
3. Support and Training Services: Product support offered including online meetings via screen presentation, virtual support desk, and conventional classroom training sessions. Support includes TeamViewer Quick Support remote assistance.

Pricing tiers

Go-to-market motion3 records

Distribution channels6 records

Marketing channels11 records

Core offering

TimeFleX Solutions is a modular enterprise scheduling and resource management software platform available as SaaS or On-Premise. It integrates natively with Microsoft Exchange/Outlook/Teams and HCL Notes (IBM Domino) to provide group calendar, desk sharing, meeting room booking, service request management, and mobile access capabilities through a single installation with add-on modules activated by license keys.

Product overview

TimeFleX Solutions is a modular web-based software suite (also available as Microsoft Outlook/Teams add-in) designed for enterprise scheduling, resource management, and workplace coordination. The core product consists of the Group Calendar module, which extends Microsoft Exchange/Outlook and HCL Notes with multi-calendar views and global search. Five additional add-on modules extend functionality: MeetingFinder (scheduling polls with voting), Service Requests (catering and service booking with workflow), Room Panel (digital door signs with real-time calendar sync and NFC check-in), Desk Sharing (workspace reservation with 3D floor plans and analytics), and Mobile App (cross-platform access to all modules). The platform is available as SaaS or On-Premise deployment, supporting Exchange Online, On-Premise, and Hybrid environments.

Differentiator

Problem solved

Functional benefit

Products and services

• Group Calendar Enhanced calendar management module that extends Microsoft Outlook/Exchange and HCL Notes capabilities with multi-calendar views spanning up to 14 months, unlimited simultaneous calendars, categorized views by department/location/position, full-text search across multiple calendars, and color-coded entries for enterprise-wide room and resource planning. Targeted at organizations using Microsoft Exchange/Outlook or HCL Notes as their primary collaboration platform.
• MeetingFinder Scheduling poll and coordination module that enables meeting organizers to find optimal meeting times by collecting attendee availability preferences through voting. Features include an algorithm for finding proposed meeting dates, VIP/optional attendee separation, a dashboard for poll management, automated reminder notifications, and corporate identity integration. Designed for organizations needing efficient coordination of meetings across multiple stakeholders.
• Service Requests Service and catering management module integrated with meeting requests, enabling users to book catering, IT equipment, and seating arrangements. Includes configurable permissions, automated workflow notifications, room filtering by capacity and equipment, product properties such as gluten-free or vegan options, configurable set-up times, and multi-location service provider assignment with booking document evaluation and export. Targeted at organizations with complex meeting service requirements.
• Room Panel (Digital Door Signs) Digital touchscreen room displays that sync in real-time with Microsoft Outlook or HCL Notes calendars to show room occupancy. Features include optional check-in via NFC/RFID/PIN/QR to prevent ghost meetings, customizable LED status indicators, corporate identity branding, firmware updates, and touch screen operation. Hardware models include TD-1070 H., TD-1060 Slim, Luminen 8, and Luminen 5. Designed for meeting room management in office buildings.
• Desk Sharing Flexible workspace booking module enabling employees to find and reserve desks via browser, Outlook plug-in, Teams plug-in, or mobile app. Features include 3D floor plan views, zone-based booking policies, booking groups with access controls, NFC/RFID check-in, QR code authentication, desk filtering by equipment features, and instant floor occupancy analysis. Targeted at organizations implementing hybrid work models requiring flexible desk allocation.
• Mobile App Cross-platform mobile application providing access to TimeFleX modules on iOS, Android, and Blackberry devices. Features responsive display adaptation to smartphone and tablet screen sizes, desk booking with 3D overview, colleague location finder, and calendar management from any location. Designed for employees needing on-the-go access to scheduling and workspace booking.

Quantifiable outcome

• Serves over 1 million users worldwide across diverse industries
• +2 more outcomes

Named customers30 records

Segments5 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration3 records

Feature8 records

Partnerships

Four partnerships are on record, tiered core and minor.

• AtruviacoreChannel Partner/ Reseller/ DistributorAtruvia is a channel partner and reseller of TimeFleX Solutions, particularly serving the financial services sector. Atruvia provides IT solutions to cooperative banks and integrates TimeFleX scheduling capabilities into their service offerings.
• RatiodatacoreChannel Partner/ Reseller/ DistributorRatiodata is an IT solutions provider serving the financial sector that resells and implements TimeFleX Solutions. The partnership extends Ratiodata's offerings with comprehensive scheduling and resource management capabilities.
• FMC DeltaminorChannel Partner/ Reseller/ DistributorFMC Delta (Smart Workspace solutions) partners with TimeFleX to provide integrated workspace management solutions combining FMC's smart workspace expertise with TimeFleX's scheduling modules.
• LECOS GmbHminorChannel Partner/ Reseller/ DistributorLECOS is an IT solutions provider that offers TimeFleX Solutions as part of their portfolio for enterprise scheduling and resource management needs.

Scale indicators4 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Envoy: Envoy provides visitor management, desk booking, and room scheduling for hybrid workplaces. Overlap with TimeFleX is direct in desk and meeting room reservation, though Envoy extends further into visitor management and delivery tracking.
• iOFFICE: iOFFICE (which acquired Teem) is a workplace experience and IWMS platform offering space management, desk/room booking, and workplace apps. It competes with TimeFleX across the full modular scheduling suite, especially in mid-market and enterprise segments.
• Condeco: Condeco provides workspace scheduling software including desk booking, meeting room booking, and visitor management, with strong integration to Outlook and Microsoft 365. It is a direct global competitor to TimeFleX's Desk Sharing and Room Panel modules in enterprise accounts.
• Robin: Robin is a workplace experience platform offering desk booking, room scheduling, and occupancy analytics for hybrid offices. It directly competes with TimeFleX in desk sharing and room panel modules, and is one of the more venture-backed specialists in the same product category.

Broad incumbents

• FM:Systems: FM:Systems is an IWMS and workplace management platform with space management, desk/room booking, and occupancy analytics. It is a broad incumbent in the enterprise workplace software category that competes with TimeFleX, especially in larger corporations and public sector.
• Cisco (Webex): Cisco offers Webex collaboration and workspace devices including Webex Rooms with room booking and desk devices. As a broad incumbent, it overlaps with TimeFleX in meeting room panels and scheduling workflows within enterprise Cisco-centric environments.
• Zoom: Zoom has expanded from video conferencing into Zoom Workspace, which includes meeting scheduling, room booking, and workplace collaboration features. It competes with TimeFleX primarily through bundled scheduling in Zoom's enterprise collaboration suite.
• Microsoft (Microsoft 365 / Teams / Outlook): Microsoft ships native room/desk booking, scheduling polls, and presence capabilities in Outlook, Teams, and the Microsoft Places app. It is the underlying platform TimeFleX integrates with, and a broad incumbent whose expanding native features pose the largest competitive threat to the Group Calendar and MeetingFinder modules.

Others

• Asure Software: Asure Software provides HCM, payroll, time and attendance, and workspace management solutions. It overlaps with TimeFleX in scheduling and time/attendance, but is positioned more as an HR and payroll vendor that bundles workspace tools rather than a pure scheduling specialist.

Emerging players

• Skedda: Skedda is a workspace booking platform focused on flexible desk and room reservation for hybrid and shared spaces. It is comparable to TimeFleX's Desk Sharing module, particularly for the mid-market, but lacks the broader calendar and meeting module suite.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks7 records

Key highlights7 records

Customer concentration

• Xx.com/timeflexcal
• YouTubevimeo.com/user53308244
• LinkedInlinkedin.com/company/timeflex-solutions
• Facebookfacebook.com/profile.php

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles6 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about TimeFleX Solutions