PrintAnyWay

What PrintAnyWay does

PrintAnyWay Technologies is a privately held Portuguese software company founded in 2014 in Porto and headquartered in Perafita, Matosinhos. It develops modular print and document management software sold primarily to mid-market and enterprise customers in Education, Healthcare, Public Administration, Finance/Legal, Manufacturing, and Corporate sectors in Portugal and select international accounts. The portfolio comprises three core products: PrintAnyWay (print management with user authentication, accounting, quotas, and FollowUser secure-release across MFPs), ScanAnyWay (MFP scanning with OCR routing to email, folders, network, or cloud), and TeraDocuments (Enterprise Content Management with AI-powered OCR, zone-based extraction, barcode/QR reading, and approval workflows), complemented by iOS/Android mobile apps with NFC authentication.

The platform integrates with Active Directory/LDAP, Office 365, EMR/EHR systems, and a broad range of MFP brands, offering both cloud and on-premises deployments. Core technical components include rules-based printing, user authentication via PIN/RFID/AD, quota and cost-center accounting, customizable multi-step approval workflows, and AI-driven document classification and data extraction. The company emphasizes GDPR-ready compliance, ISO 9001 quality management practices, and stated cost reductions of up to 30% on printing expenses.

PrintAnyWay operates a sales-led, demo-driven enterprise go-to-market with personalized 30-minute demos, quote-based custom pricing, and an annual subscription/licensing model. Distribution combines direct website-led sales, an OEM-style MFP partner ecosystem, and mobile app store distribution. The company is privately held with no disclosed funding rounds, acquisitions, or parent company, and runs with a lean team of approximately 8 listed members; financial figures including revenue are not publicly disclosed.

Name

PrintAnyWay

Legal name

PrintAnyWay Technologies

Website

https://printanyway.com

Company type

Private

Founded year

2014

Operating status

Operating

Headcount range

1–10 employees

Short description

PrintAnyWay is a Portuguese software provider offering modular print management (PrintAnyWay), MFP scanning (ScanAnyWay), and AI-powered enterprise content management (TeraDocuments) to organizations in education, healthcare, government, finance, and corporate sectors.

Ownership category

akta.pro rank

Product category

Print and Document Management Software

NAICS

Software Publishers (5132)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Contract Lifecycle Management (CLM) & Document Generation/Templating (HDAEAGAL)

akta.pro secondary industries

Print & Peripheral Services (Managed Print, scanners, peripherals) (BPAEAIAM), Printing & Document Infrastructure (MFP fleets, Print Servers, Managed Print) (EDAEAHAL)

Keywords

• Print management software
• Document management solutions
• Enterprise content management
• Secure print release
• Document workflow automation

Headquarters

HQ city

Perafita

HQ country

Portugal

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales

Revenue model

1. Software Licenses and Subscriptions: PrintAnyWay generates revenue through software licensing for its print management solution, document scanning solution (ScanAnyWay), and document management platform (TeraDocuments). Solutions include authentication, accounting, cost control, usage policies, and workflow automation features. Pricing appears to be quote-based for enterprise deployments.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels5 records

Core offering

PrintAnyWay develops and sells modular software for organizational print management and document workflows. Its portfolio centers on three products: PrintAnyWay (print management with user authentication, cost tracking, quotas and Follow-Me secure release), ScanAnyWay (MFP-based scanning to email, folders or cloud), and TeraDocuments (enterprise content management with AI-powered OCR, data extraction and approval workflows). The suite is offered as cloud or on-premises deployments and integrates with Active Directory, Office 365 and most MFP brands.

Product overview

PrintAnyWay offers a modular software portfolio for document and print management. The core offering consists of three integrated products: PrintAnyWay (print management with authentication, cost control, and Follow-Me printing), ScanAnyWay (scanning solution for MFPs), and TeraDocuments (enterprise document management with AI-powered capture and workflow automation). These products are designed to work together to provide complete document lifecycle coverage, with ScanAnyWay and TeraDocuments integrating into the PrintAnyWay ecosystem. A mobile app extends PrintAnyWay's capabilities to smartphones for on-the-go print management.

Differentiator

Problem solved

Functional benefit

Brands

• PrintAnyWay: Advanced print management solution with user authentication, cost tracking, rules-based printing, and Follow-Me secure print release functionality
• TeraDocuments
• ScanAnyWay

Quantifiable outcome

• Up to 30% reduction in printing costs
• +3 more outcomes

Named customers2 records

Segments5 records

Ideal customer profiles5 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration5 records

AI capability8 records

Feature10 records

Partnerships

Three partnerships are on record, tiered core.

• MicrosoftcoreTechnology or IntegrationDeep integration with Microsoft ecosystem including Active Directory for authentication and user management, Office 365 compatibility for document workflows, and Microsoft Office document support (Word, Excel, PowerPoint) for email printing and file upload features. Active Directory support allows automatic synchronization with multiple AD or LDAP servers.
• MFP Device ManufacturerscoreTechnology or IntegrationPrintAnyWay supports most MFP (Multifunction Printer) brands and models. The solution integrates with devices for authentication (PIN, RFID cards), secure print release, scanning, and accounting. ScanAnyWay works with the majority of MFP brands.
• Multifunction Device SupplierscoreTechnology or IntegrationPartners mentioned in marketing communications for sending special offers about products and services. Part of the broader partner ecosystem providing hardware infrastructure that PrintAnyWay software manages and integrates with.

Scale indicators3 records

Recent moves6 records

Expansion highlights5 records

Emerging players

• DocuWare: Cloud-based document management and workflow automation platform serving mid-market and enterprise customers. Overlaps with TeraDocuments in document capture, archival, and approval workflows, particularly in European regulated industries.

Direct peers

• PaperCut Software: Global market leader in print management and secure print release with Find-Me printing, BYOD printing, and broad MFP OEM compatibility. Most direct competitor to PrintAnyWay's flagship product across education, government, and SMB/enterprise segments.
• Pharos Systems: Enterprise print management and secure document delivery vendor serving education and corporate markets with print cost recovery, secure release, and mobile printing — closely overlapping with PrintAnyWay's enterprise feature set.
• Vasion (formerly PrinterLogic): Cloud-native print management and output automation platform with strong enterprise and K-12 education presence. Direct substitute for PrintAnyWay in organizations seeking centralized, serverless print management.
• Y Soft: Enterprise print management and document workflow vendor offering secure print release, scan workflows, and a SaaS-based management platform. Competes directly with PrintAnyWay in the European enterprise and education market.
• Ringdale (FollowMe / ePaperCut): Provider of FollowMe secure print release and document workflow software for MFPs. Direct functional competitor in secure printing, user authentication, and Follow-Me print routing.

Broad incumbents

• Xerox Workplace Solutions: OEM-bundled print management, secure release, and mobility suite delivered with Xerox multifunction devices. A broad incumbent offering overlapping capabilities as part of a wider document technology portfolio rather than a niche specialist.
• Tungsten Automation (formerly Kofax): Major intelligent document processing, OCR, and capture platform. Competes with TeraDocuments on AI-powered document extraction and workflow automation at the higher end of the enterprise market.
• HP Universal Print / JetAdvantage: HP's cloud-native print management and secure release offerings embedded within its MFP fleet and MPS contracts. Reaches enterprise customers via OEM channels, competing with independent print management ISVs.
• Lexmark Cloud Services: OEM print management, document workflow, and cloud fax portfolio from Lexmark. Provides secure release, scanning workflow, and cloud connector capabilities overlapping PrintAnyWay's stack, typically bundled with Lexmark hardware.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat3 records

Key risks6 records

Key highlights7 records

Customer concentration

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles8 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about PrintAnyWay