Archivio

What Archivio does

Archivio Sp. z o.o. is a privately held Polish document management company founded in 2003 and headquartered in Warsaw. It provides end-to-end document lifecycle services to mid-market and enterprise B2B clients in Poland, spanning physical document storage and archiving, certified secure destruction (DIN 66399 Class IV), high-resolution scanning and OCR-based digitization, robotic process automation, and electronic document management. Named customers include Skanska, SANA NZOZ, Fulbright, IAM, HSG Bilfinger, Traffica, AVENIR, and Polski Organizacja Turystyczna, with vertical coverage across healthcare, construction, professional services, government, media, hospitality, and cultural institutions. The company reports having implemented archiving systems in hundreds of companies over more than two decades and is actively expanding its team and physical capacity.

The product and technology stack is anchored by the proprietary eArchivio24 electronic archive platform — including the AI-enabled eArchivio24 4.0 version launched in January 2026 with conversational document interaction and automatic classification — alongside the Invo24/eFaktura electronic invoicing platform with KSeF compliance support, ABBYY FineReader-based OCR, and Wizlink-based RPA for automating document-intensive workflows. Integration with external ERP, CRM, and accounting systems is delivered via web services, and an E-teczka Pracownicza module addresses digital employee records. Physical operations span the Warsaw Central Archive (high-bay warehouse with 24/7 surveillance and on-site destruction facility), a Marki satellite facility, and a Regional Operations Center in Kraków for southern Poland coverage. ISO 9001:2009 and ISO/IEC 27001:2014 certifications, official registration as a Polish document keeper for personal records, and membership in the Polish National Association of Archivists form the compliance backbone.

The business model combines recurring revenue from subscription-based physical storage, the eArchivio24 SaaS platform, and scheduled destruction services with project-based professional services revenue from digitization, RPA implementation, and accounting-system data-feeding engagements. Distribution is sales-led through dedicated key account managers (Kierownik ds. kluczowych klientów) targeting enterprise clients, complemented by inside sales for mid-market accounts, on-site service delivery across Poland, participation in industry events such as Hotel Investors Meeting and Business Dialog CFO forums, and a self-serve Invo24 online portal for invoice recipients. The company is fully Polish-capital-owned with no external institutional investors; CEO Agnieszka Szymczak has been co-owner since July 2015.

Name

Archivio

Legal name

Archivio Sp. z o.o.

Website

https://archivio.pl

Company type

Private

Founded year

2003

Operating status

Operating

Headcount range

11–50 employees

Short description

Archivio is a Polish B2B document management company, founded in 2003 and headquartered in Warsaw, that provides physical archiving, certified secure destruction, digitization, OCR-based data extraction, and electronic document management to hundreds of enterprise and mid-market clients across healthcare, construction, government, and professional services in Poland.

Ownership category

akta.pro rank

Product category

Document Management Services

NAICS

Libraries and Archives (519210), Software Publishers (513210)

SIC

Services-Computer Programming, Data Processing, Etc. (7370), Services-Computer Processing & Data Preparation (7374)

akta.pro primary industry

Records Digitization & Archiving (Legacy Files, Retention Support) (BPAAAKAG)

akta.pro secondary industries

OCR, ICR & Intelligent Document Processing (IDP) (BPAAAKAB), Records, Archive & Offsite Storage Management (IMAIALAI)

Keywords

• Document management services
• Physical document archiving
• Document scanning digitization
• Secure document destruction
• Electronic document archive

Headquarters

HQ city

Warsaw

HQ country

Poland

HQ region

Europe

Offices5 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Infrastructure, Marketing or Sales

Revenue model

1. Physical document archiving and storage: Long-term storage of physical paper documents in secure warehouses, including collection, transport, indexing, and retrieval services. Revenue is recurring, subscription-like based on volume and duration.
2. Document scanning and digitization: High-resolution scanning of paper documents, conversion to digital formats, OCR processing, indexing, and metadata assignment. One-time or project-based service.
3. Secure document destruction: Certified destruction of sensitive documents at the highest security level (Class IV DIN 66399), including container placement at client sites, scheduled collection, and certificate issuance.
4. eArchivio24 electronic archive platform: SaaS-like electronic document archive platform with access control, search, and workflow features. Licensed on a subscription basis.
5. Invo24 electronic invoice platform: Electronic invoice distribution and storage platform, with optional electronic signature and online payment features. Subscription or transaction-based revenue model.
6. RPA and process automation services: Implementation and operation of robotic process automation for document-intensive business processes. Project-based professional services with potential for recurring maintenance.
7. Accounting system data feeding (zasilanie systemów księgowych): Automated extraction of invoice data and feeding into client accounting systems using OCR and RPA. Streamlines bookkeeping workflows.

Pricing tiers

Go-to-market motion3 records

Distribution channels4 records

Marketing channels6 records

Core offering

Archivio operates as a unified document management provider combining physical archive storage, professional scanning and digitization, and secure paper destruction with proprietary electronic platforms (eArchivio24 and Invo24). The company serves Polish enterprises and institutions with end-to-end handling of paper and electronic records, including electronic invoicing, KSeF compliance support, employee file digitization (E-teczka Pracownicza), RPA process automation, and AI-assisted document classification. Revenue is generated through service contracts for physical handling plus subscription access to its electronic archive and invoicing platforms.

Product overview

Archivio operates as a unified platform-plus-services model offering end-to-end document management. The core product portfolio consists of two integrated pillars: the electronic document management platform (eArchivio24 / eArchivio24 4.0) and physical document archiving/storage services, both supported by digitization (scanning + OCR), RPA automation, and secure destruction. The platform is complemented by Invo24 for electronic invoicing, KSeF support for Poland's national e-invoice system, E-teczka Pracownicza for digital employee records, and specialized services for photo/antiquarian document digitization. The eArchivio24 system with its AI-enhanced 4.0 version serves as the central digital hub that connects all modules and integrates with external ERP/CRM/accounting systems.

Differentiator

Problem solved

Functional benefit

Brands

• eArchivio24: Electronic archive platform allowing companies to securely store and share documents using AI technology
• Invo24
• eKancelaria
• eFaktura

Products and services

• Document Archiving and Storage
• Document Scanning and Digitization
• Secure Document Destruction
• eArchivio24 Electronic Archive
• Invo24 (eFaktura) Electronic Invoicing
• E-teczka Pracownicza (Electronic Employee File)
• KSeF Support Service
• RPA Process Automation (Wizlink)
• Photo and Antique Document Scanning
• OCR for Invoices and Accounting Documents

Quantifiable outcome

• Up to 50% reduction in time spent searching for documents
• +3 more outcomes

Named customers11 records

Segments7 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration4 records

AI capability9 records

Feature7 records

Partnerships

Five partnerships are on record, tiered core and minor.

• Business DialogcoreStrategic or Co-development Partner · 17 September 2018Archivio is a partner of Business Dialog, participating in the annual CFO report/forum. The partnership focuses on automation of financial processes and CFO decision support. Archivio contributed to the 2018 CFO Report addressing topics such as modern CFO role, strategic decisions, and financial process automation.
• Hotel Investors Meeting (industry event network)minorGTM or Marketing Partner · 27 September 2017Archivio participated as an exhibitor/investor at Hotel Investors Meeting in Poznań (September 26–27, 2017), presenting document management services to hotel owners and investors, generating leads and building business relationships.
• ABBYY (via Auto ID)coreTechnology or IntegrationArchivio is a certified 'Abbyy Solution Partner' and the main Polish distributor for ABBYY products through Auto ID. ABBYY provides FineReader OCR software utilizing artificial intelligence for document recognition and transformation. This partnership provides the core OCR technology used across Archivio's scanning, digitization, and invoice processing services.
• TCG ProcesscoreTechnology or IntegrationSwiss company TCG Process offers the DocPro platform, an advanced Input Management technology platform for automation and management of all incoming information and documentation. This technology supports Archivio's automated document intake and processing workflows.
• WizlinkcoreTechnology or IntegrationWizlink is the first Polish Robotic Process Automation (RPA) tool for business users (zero-code/no-code). Archivio uses Wizlink to implement RPA solutions for clients, automating repetitive document-intensive tasks. Simple and intuitive, it allows deployment within days rather than months.

Scale indicators5 records

Recent moves6 records

Expansion highlights6 records

Broad incumbents

• Iron Mountain: Iron Mountain is the global leader in physical records storage, secure document destruction, and increasingly digital information management. It is highly comparable to Archivio on the physical storage + secure destruction core, while offering a much broader portfolio (data centers, Iron Cloud, Asset Lifecycle Management) globally — making it the standard broad incumbent benchmark for Archivio's model.
• OpenText: OpenText is a Canada-based enterprise information management leader offering Documentum, InfoArchive, and Extended ECM products used by large regulated organizations. It is a broad incumbent comparable to the eArchivio24 / eKancelaria software layer at enterprise scale, especially for government, healthcare, and large multinationals.
• Ricoh Document Services: Ricoh's Document Services and Intelligent Document Processing portfolio bundles managed capture, workflow automation, and cloud content services for mid-to-large enterprises. It competes head-to-head with Archivio's combined scanning + RPA + SaaS offering at the B2B document-management layer across Europe.

Direct peers

• M-Files: M-Files is a Finland-based intelligent information management platform with strong metadata-driven, AI-augmented document handling and workflow automation. It maps directly to eArchivio24 4.0's AI-powered classification, conversational search, and cross-ERP/CRM integration — competing for the same Polish and European enterprise digital-archive wallet.
• DocuWare: DocuWare is a Germany-headquartered Document Management / Enterprise Content Management (DMS/ECM) vendor targeting mid-sized and large enterprises with cloud and on-prem deployment. It directly compares to eArchivio24 as a workflow, archive, and document control platform serving European B2B customers, and competes for the same digitization budget pool.
• Recordsforce: Recordsforce is a US-based document scanning, digitization, and records-management services firm serving enterprise and SMB clients. It mirrors Archivio's model of bundling scanning + OCR + ongoing document management into a managed service for organizations without in-house archive capabilities.

Others

• ABBYY: ABBYY is the OCR / intelligent document processing vendor whose FineReader engine Archivio resells and integrates. ABBYY's own FineReader Server, Vantage, and content-capture products overlap with Archivio's OCR and document-intelligence stack, and they share the same KYC/ERP integrator ecosystem; ABBYY is also a strategic technology partner to Archivio.
• TCG Process (part of TCG Group): TCG Process is a Switzerland-headquartered vendor of DocPro, an Input Management platform for capturing, classifying, and routing inbound documents across enterprise systems. TCG is both a strategic technology partner to Archivio and a partial competitor at the input-management / KSeF-integration layer of the document automation stack.

Regional players

• Archidoc: Archidoc is a Polish document archiving, scanning, and secure destruction services firm based in Poland, active in the same geographic market and B2B segment as Archivio. It is directly comparable as a domestic Polish specialist operating in physical archiving, digitization, and confidential document destruction.

Emerging players

• Rossum: Rossum is a Central-European (Czech Republic founded, now UK) AI document processing platform that automates invoice, PO, and financial-document capture for enterprises. It is comparable to Archivio's OCR/RPA invoice-processing offering ("Zasilanie systemów księgowych") and competes for the same accounting-automation budget, especially as KSeF-style mandates spread across Europe.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat6 records

Key risks6 records

Key highlights7 records

Customer concentration

• LinkedInlinkedin.com/company/archivio-sp-z-o-o

Compliance4 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Archivio