Pactum BV

What Pactum BV does

Pactum BV is a Dutch SaaS company founded in 2009 in Groningen that develops contract management, procurement, and facility-management software, marketed under the "Pactum" and "Pactum Contractbeheer" brand on contractbeheer.com. Its core product, Contractbeheer, centralizes contract dossiers with automated email alerts for expiration dates, and is extended by a modular set of add-ons including Activabeheer (Asset Management), Bestellingen & Offertes (Orders & Quotes), Leveranciersbeoordeling (Supplier Assessment with KPI weighting), SPEND-analyse (Spend Analysis), Gebouwbeheer (Building Management with NEN2767 condition measurements), Meldingenbeheer (Incident Management), Opdrachtenregister (Assignment Register), Inkoopkalender (Procurement Calendar), and a GDPR/AVG Verwerkingsregister (Processing Register). The platform is delivered as a web application hosted on Microsoft Azure with data stored in the West Europe region, integrates with AFAS accounting/ERP via APIs, and supports SSO. A new module for DORA compliance was introduced in 2024 targeting EU financial-sector ICT third-party risk obligations.

The company serves more than 200-400 customers and roughly 1,250-4,000 daily users across municipalities, housing corporations, educational institutions, healthcare and social-domain organizations, and SMB/large commercial enterprises in the Netherlands, Belgium, and the Caribbean (Curaçao). Named enterprise references include VolkerWessels (framework agreement covering 130 subsidiaries in four countries), Accolade, Reggewoon, Gemeente Velsen, Chrono Scholen, Parmant Scholen, and De Meent Groep. Distribution is sales-led with free demos, product tours, and customized proposals.

Pactum operates with approximately 7 employees in a founder-led structure under Director/owner Simon Leijendekker. Revenue is generated via tiered monthly subscriptions (€44-€169/month) for the contract management module plus paid add-on modules and custom development/professional services, with enterprise pricing tailored to modules, users, and storage. No external funding rounds are disclosed; the company has received a 2018 KEI innovation subsidy from SNN (co-financed by the EU EFRO program and northern Dutch provinces) and is currently building a successor application to replace its existing platform.

Name

Pactum BV

Legal name

Pactum B.V.

Website

https://contractbeheer.com

Company type

Private

Founded year

2009

Operating status

Operating

Headcount range

1–10 employees

Short description

Pactum BV is a Dutch SaaS company founded in 2009 that provides modular contract management, procurement, and facility-management software to municipalities, housing corporations, schools, healthcare organizations, and commercial firms in the Netherlands, Belgium, and the Caribbean.

Ownership category

akta.pro rank

Product category

Contract Management Software

NAICS

Software Publishers (513210), Custom Computer Programming Services (541511)

SIC

Services-Prepackaged Software (7372), Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Contract Lifecycle Management (CLM) & Document Automation (BPAEAPAD)

akta.pro secondary industries

Contract Lifecycle Management (CLM) & Document Generation/Templating (HDAEAGAL), Vendor Master Data Management & Onboarding (BPAAAJAB), Spend Analytics & Reporting Support (BPAAAJAJ), Contract Administration Support (PO/Contract Compliance) (BPAAAJAE)

Keywords

• Contract management software
• Procurement software
• Supplier assessment
• Asset management software
• Facility management software

Headquarters

HQ city

Groningen

HQ country

Netherlands

HQ region

Europe

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations

Revenue model

1. SaaS Subscription - Contract Management: Annual subscription model with monthly pricing tiers (Start, Business, Corporate). Pricing varies based on number of modules, users, and storage needs. Additional users and add-ons available at extra cost.
2. Module Add-ons: Additional modules such as Procurement Calendar, Processing Register, and advanced features can be added to base packages.
3. Custom Development: Custom development and integrations available based on customer-specific needs, with pricing and packages tailored to requirements.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels6 records

Core offering

Pactum BV sells a modular SaaS contract management platform (Contractbeheer) that centralizes contracts and contract dossiers, sends automated expiration alerts, and integrates with ERP/accounting systems such as AFAS. Around this core it offers paid add-on modules for procurement (Bestellingen & Offertes, Inkoopkalender), supplier assessment (Leveranciersbeoordeling), asset management (Activabeheer), building management (Gebouwbeheer), incident management (Meldingenbeheer), assignment register (Opdrachtenregister), spend analysis (SPEND-analyse), and a GDPR/AVG processing register, sold primarily to government, housing, education, healthcare, and SMB organizations in the Netherlands, Belgium, and the Caribbean.

Product overview

Pactum is a SaaS-based contract management and procurement software platform founded in 2009. The core product is Contractbeheer (Contract Management), which serves as the foundation for a modular architecture. Additional modules include Meldingenbeheer (Incident Management), Activabeheer (Asset Management), Gebouwbeheer (Building Management), Opdrachtenregister (Assignment Register), Bestellingen & Offertes (Orders & Quotes), Leveranciersbeoordeling (Supplier Assessment), SPEND-analyse (Spend Analysis), and Inkoopkalender (Procurement Calendar). Add-on modules include Verwerkingsregister (Processing Register for GDPR compliance). The platform is built on Microsoft Azure infrastructure and serves over 250 customers with more than 1,250 users across government, education, healthcare, MKB, and housing corporations in the Netherlands, Belgium, and the Caribbean.

Differentiator

Problem solved

Functional benefit

Products and services

• Contractbeheer (Contract Management) Central contract management module that lets organizations centrally store and manage all purchase and sales contracts and contract dossiers, with automated email alerts on expiration dates, document attachments, action tracking, and digital dossiers. It is the foundational product of the Pactum platform and serves as the base for all add-on modules.
• Activabeheer (Asset Management) Module for automating and monitoring all acquired assets for business use, rental and employees. Allows registration of characteristics such as manufacturer and serial numbers, with automatic alerts on warranty and certificate expirations.
• Bestellingen & Offertes (Orders & Quotes) Module providing control over the entire ordering and quoting process. Employees submit purchase requests through a form, authorized purchasers process orders, and suppliers can receive digital quote requests and quote approvals.
• Verwerkingsregister (Processing Register) GDPR/AVG compliance add-on that enables fully automated creation of a complete processing register. Allows organizations to document who can view which personal data and why, and whether processor agreements need to be concluded with suppliers.
• Meldingenbeheer (Incident Management) Module for filing, tracking and controlling notifications for both corrective and preventive building maintenance. Users can submit maintenance requests from smartphones or computers, assign them to colleagues, and receive automatic email updates on resolution status.
• SPEND-analyse (Spend Analysis) Module that performs deep analysis of business expenditures and cost structure based on accounting and invoice-line data, identifying patterns, trends and potential savings opportunities.
• Opdrachtenregister (Assignment Register) Module for managing one-off orders for services or deliveries, creating complete digital procurement files per order from request to quotation, order confirmation and work order. Includes automatic alerts and integration with supplier assessment.
• Gebouwbeheer (Building Management) Module for digital building management with one online file per building containing demarcation agreements, defects, drawings, floor plans, photos, and multi-year maintenance planning (MJOP). Supports NEN2767 condition measurements.
• Leveranciersbeoordeling (Supplier Assessment) Module for supplier evaluation with customizable KPI categories and weightings, colleague scoring, and analytics dashboards displaying supplier performance results.
• Inkoopkalender (Procurement Calendar) Add-on module providing insight into contract expiration dates and upcoming procurement tender trajectories, with an automatically generated procurement calendar and customizable alerts.

Quantifiable outcome

• Organizations can prevent unnecessary contract renewals and financial losses through automated alerts
• +3 more outcomes

Named customers9 records

Segments5 records

Ideal customer profiles5 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration3 records

Feature10 records

Partnerships

Four partnerships are on record, tiered core and minor.

• Alpha AdviesbureaucoreImplementation/ SI/ Consulting PartnerAlpha and Pactum partner to offer comprehensive contract management services. Alpha assists with filling Pactum with all contracts properly, including guidance or taking over procurement and contract management. They help set policy, implement and execute contract management processes.
• VastgoedbeheerteamminorImplementation/ SI/ Consulting PartnerPartner for building inspection and maintenance planning services. Can advise on condition measurements according to NEN2767 standards and assist with creating or updating multi-year maintenance plans.
• Microsoft AzurecoreTechnology or IntegrationCloud hosting infrastructure provider. Pactum application runs in the heavily secured hosting environment of Microsoft Azure with data stored in West Europe region, specifically in Netherlands.
• SNN (Samenwerkingsverband Noord-Nederland)coreOthersNorthern Netherlands Development Agency that provided KEI (Knowledge & Innovation) subsidy to Pactum, co-financed by European Union, EFRO, and provinces of Drenthe, Fryslan and Groningen.

Scale indicators7 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• ContractWorks: ContractWorks is a SaaS contract management solution focused on simplicity and ease of use for SMB and mid-market customers. Directly comparable to Pactum's positioning around ease-of-use, modular SaaS contract management with limited IT resources required.
• Icertis: Icertis is a leading enterprise CLM platform serving global enterprises across regulated industries. Directly comparable as a contract lifecycle management vendor with strong vertical specialization, but operating at a much larger scale and enterprise tier than Pactum.
• Ironclad: Ironclad is a digital contracting platform serving legal, sales, and procurement teams. Comparable as a modern, workflow-driven contract management platform with strong integration and collaboration features, but positioned at the enterprise tier.
• Agiloft: Agiloft is a US-headquartered CLM platform offering configurable contract lifecycle management for enterprises and government. Highly comparable to Pactum as a configurable, modular CLM solution targeting mid-market and public-sector buyers.
• SirionLabs: SirionLabs offers an enterprise CLM platform with strong supplier and vendor governance capabilities. Directly comparable as a CLM vendor competing for similar mid-market and enterprise procurement-led buyers, though at a larger scale than Pactum.
• DocuSign CLM (formerly SpringCM): DocuSign CLM is an enterprise contract lifecycle management offering within the DocuSign Agreement Cloud. Comparable as a SaaS CLM platform with document automation, workflow, and integration capabilities aimed at mid-market and enterprise customers.

Broad incumbents

• Visma: Visma is a large Nordic/European software group offering ERP, HR, and financial administration suites that include procurement and contract-related modules. Comparable as a broader incumbent in Benelux/Nordic public-sector software that may bundle CLM-style functionality alongside core ERP.
• Precisely (formerly Flexera) CLM/Origami: Precisely is a large data integrity and contract analytics software vendor. Comparable as a broader incumbent offering contract-related data management, governance, and analytics capabilities that overlap with Pactum's spend and contract analytics modules.

Emerging players

• CobbleWeb (ContractBook): ContractBook is a European-based contract management platform offering CLM with strong UX and template workflows. Comparable to Pactum as a modern SaaS CLM player serving European SMB and mid-market customers, though positioned more toward legal teams.

Regional players

• AFAS Software: AFAS is the dominant Dutch ERP/HR/payroll software vendor and an existing Pactum integration partner. Relevant as both a channel partner and a potential competitor, since AFAS could natively extend into contract or procurement management for its Dutch installed base.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks6 records

Key highlights6 records

Customer concentration

• Xx.com/contractbeheer
• LinkedInlinkedin.com/company/pactum-bv

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles7 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Pactum BV