Hamilton County Recorder

Name

Hamilton County Recorder

Legal name

Hamilton County Recorder's Office

Website

https://recordersoffice.hamilton-co.org

Company type

Private

Founded year

1794

Operating status

Operating

Headcount range

1–10 employees

Ownership category

akta.pro rank

Product category

County Land Records Services

NAICS

Libraries and Archives (519210), Web Search Portals, Libraries, Archives, and Other Information Services (519), Other Activities Related to Real Estate (531390)

SIC

Real Estate (6500)

akta.pro primary industry

Document Preparation & Recording Services (Deeds, Liens) (BPAJAOAG)

akta.pro secondary industries

Title Search & Examination (BPAJAOAB), Libraries, Archives & Special Collections (BPAGAHAF), Court Services & Operations (Clerks, Records, Jury, Interpreters) (BPAIAFAH)

Keywords

• Real estate recording
• Property document recording
• Land records management
• Public records access
• County recorder services

Headquarters

HQ city

Cincinnati

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2C

Offering type

Services

Cost components

Personnel, Technology or R&D, Operations, Infrastructure, Others

Revenue model

1. Document Recording Fees: Fees for recording real estate documents including deeds, mortgages, leases, powers of attorney, and miscellaneous documents. All fees are set by the Ohio State General Assembly.
2. Copy and Certification Fees: Fees for certified copies ($2 per page plus $1 certification seal), public self-serve copies ($0.10 per page), and plat map copies ($2 per map).
3. Special Document Fees: Fees for living wills and health care power of attorney recording ($40 flat fee), marginal notations ($4), and plat recordings (minimum $40).

Pricing tiers

Go-to-market motion2 records

Distribution channels4 records

Marketing channels4 records

Core offering

The Hamilton County Recorder's Office records, preserves, and provides public access to real estate and related documents for Hamilton County, Ohio. Core services include recording deeds, mortgages, liens, easements, UCCs, plats, living wills, and military discharges; issuing certified copies; maintaining historic and genealogical records dating back to 1794; and providing free online document search via the Acclaim platform.

Product overview

The Hamilton County Recorder's Office is a government land records office that operates as a single unified service platform providing public access to real estate documents and property records for Hamilton County, Ohio. The core offering is the Acclaim search platform (provided by Harris Recording Solutions), which powers online document and plat map search, supplemented by add-on services including the Recording Notification Service (property fraud protection alerts), Veterans ID Cards, electronic recording (e-filing) via approved service providers (CSC, Hopdox, Simplifile), certified copy issuance, and historic/genealogical record access. Document types handled include deeds, mortgages, liens, UCCs, plats, living wills, and military discharge records, with both online and in-person access channels available.

Differentiator

Problem solved

Functional benefit

Products and services

• Document Recording

Quantifiable outcome

• Over 1 million deed book images digitized and made available online
• +2 more outcomes

Named customers4 records

Segments5 records

Ideal customer profiles3 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration4 records

Feature3 records

Partnerships

Six partnerships are on record, tiered core and minor.

• CSCcoreTechnology or Integration · 18 May 2026CSC is an approved electronic recording (e-filing) service provider for Hamilton County, enabling document submitters to electronically record documents with the Recorder's Office. CSC began operations as a submitter service provider on May 18, 2026.
• Harris Recording SolutionscoreTechnology or Integration · 21 July 2025Harris Recording Solutions developed and launched the Acclaim search platform for the Hamilton County Recorder's Office in July 2025. Acclaim replaced the previous search system and provides enhanced document search and retrieval capabilities for county residents.
• HopdoxcoreTechnology or IntegrationHopdox is an approved electronic recording (e-filing) service provider for Hamilton County. Contact: 1-385-501-5103 or www.Hopdox.com. Enables submitters to electronically record documents with the Recorder's Office.
• SimplifilecoreTechnology or IntegrationSimplifile is an approved electronic recording (e-filing) service provider for Hamilton County. Contact: 1-800-460-5657 or www.Simplifile.com. Enables submitters to electronically record documents with the Recorder's Office.
• Hamilton County Genealogical SocietyminorStrategic or Co-development PartnerLong-standing partnership providing access to historic deed indexes from 1794 through 1903 via the Society's website. The Recorder's Office continues the relationship to provide historic records and online access for genealogical researchers.
• Hamilton County Clerk of CourtsminorStrategic or Co-development PartnerHistoric plat maps made available courtesy of Hamilton County Clerk of Courts. The Clerk's Office retains originals of Common Pleas Court Plats including Common Pleas Mutilated Records, Superior Court Mutilated Records and Superior Court Records Books.

Scale indicators5 records

Recent moves4 records

Expansion highlights4 records

Others

• First American Title Insurance Company: First American is one of the largest title insurance underwriters that consumes county recorder data for title searches and examinations. While not a direct peer, it is a primary commercial user of the property records that offices like Hamilton County Recorder produce and make searchable.
• Granicus: Granicus is a government technology provider offering digital records, public records request management, and constituent engagement solutions to county and municipal governments — adjacent to the Recorder's Office in providing public records technology infrastructure.

Broad incumbents

• Tyler Technologies: Tyler Technologies provides recording and land records software to county governments nationally, including broader public sector technology offerings. While not a direct competitor to Hamilton County, it serves similar county-recorder functions through technology contracts elsewhere.

Direct peers

• Franklin County Recorder: Franklin County, Ohio's Recorder office in Columbus performs the identical statutory function of recording deeds, mortgages, liens, and providing public document search for Franklin County — directly comparable in mandate, fee structure, and service offerings.
• Cuyahoga County Recorder: Cuyahoga County (Cleveland), Ohio's Recorder provides the same real estate document recording, indexing, and public access services under identical Ohio Revised Code framework — direct functional peer serving Ohio's second-largest county.
• Montgomery County Recorder: Montgomery County (Dayton), Ohio Recorder performs the same real estate recording, indexing, and public search functions under Ohio law — direct peer in scale and operating model for a mid-size Ohio metropolitan county.

Emerging players

• Simplifile: Simplifile (part of ICE Mortgage Technology) is one of the Hamilton County Recorder's approved e-recording partners. Comparable to the Recorder in the e-recording sub-segment, providing electronic document submission services that compete with and complement the office's direct submission channels.
• Corporation Service Company (CSC): CSC is an approved e-recording service provider for Hamilton County (launched May 2026). Operates in the same electronic recording space, serving title companies, lenders, and law firms that submit documents to county recorders across the U.S.

Market position

Strengths5 records

Weaknesses4 records

Competitive moat3 records

Key risks2 records

Key highlights7 records

Customer concentration

• Facebookfacebook.com/HamiltonCountyRecordersOffice
• LinkedInlinkedin.com/company/hamilton-county-recorder

Revenue estimate

Valuation estimate

Number of profiles

Profiles7 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Hamilton County Recorder