UltraCamp
UltraCamp provides cloud-based management software for US summer camps, retreat centers, and youth programs, integrating online registration, payment processing, health management, staff applications, donor management, and reporting via tiered monthly subscriptions.
- Company typePrivate
- Founded1995
- HeadquartersNiles, United States
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What UltraCamp does
UltraCamp LLC operates a cloud-based software-as-a-service platform purpose-built for summer camps, retreat centers, and youth programs in the United States. Founded in 1995 in Niles, Michigan, and commercially launched in October 1999, the company has concentrated exclusively on camp management for over 25 years, offering a single integrated system that consolidates registration, payments, health tracking, staff applications, donor management, communications, on-site operations, and analytics. The platform is built on SQL Server 2019 and Windows Server 2019 infrastructure, supports English/Spanish/French/Korean interfaces, and exposes a documented API to enterprise customers under formal API License Terms.
The product comprises core modules (Online Registration, Online Payment, Health Management, Finance Management, Communication Management, Donor Management, Session Management, Staff Management, Analytics & Reporting, On-Site Management, and User Experience) and add-on modules (Conference & Retreat, Point of Sale, and SmugMug photo/video integration). Partnerships with TrueHire (integrated background checks), SmugMug (photo sharing and sales), and Daxko (data portability) extend platform functionality. The company maintains PCI DSS posture for payment processing (via tokenized iframe, with no card data stored on UltraCamp systems) and HIPAA-aligned handling for camper health information, reflecting the compliance realities of camp operations.
UltraCamp monetizes through a three-tier monthly subscription: Basic ($275/month for up to 500 individuals), Advanced ($475/month for 1,250 individuals), and Enterprise ($975/month for 3,500 individuals), plus per-person overage fees of $6/$4/$2 respectively. The pricing structure includes "Rainy Day Protection" (customers pay only for actual usage subject to a minimum monthly fee), giving the vendor exposure to client growth via a usage-based component. Distribution is exclusively direct sales using a consultative 15-30 minute discovery call followed by a tailored demonstration; marketing is content-led (blog, newsletter, webinars, social) with partnerships into the American Camp Association and camp-industry media. The company is privately held, bootstrapped with no disclosed external funding, and operates an affiliated nonprofit, the UltraCamp Foundation, that funds camp-access grants in the United States.
UltraCamp firmographics
Firmographics- Name
- UltraCamp
- Legal name
- UltraCamp LLC
- Website
- https://ultracampmanagement.com
- Company type
- Private
- Founded year
- 1995
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- UltraCamp provides cloud-based management software for US summer camps, retreat centers, and youth programs, integrating online registration, payment processing, health management, staff applications, donor management, and reporting via tiered monthly subscriptions.
- Ownership category
- akta.pro rank
UltraCamp industry classification
Industry- Product category
- Camp Management Software
- NAICS
- Educational Support Services (61171)
- SIC
- Services-Computer Programming, Data Processing, Etc. (7370)
- akta.pro primary industry
- Multi-Activity Enrichment Camps (Academic + Arts + Sports) (EDAMALAA)
- akta.pro secondary industry
- Academic Enrichment Camps (General Studies) (EDAMALAB)
Keywords
Where UltraCamp is headquartered
LocationHeadquarters
- HQ city
- Niles
- HQ country
- United States
- HQ region
- North America
Offices1 record
Markets served
UltraCamp business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Infrastructure, Operations
Revenue model
- Subscription SaaS Licensing: Monthly subscription model with three tiers (Basic $275/month, Advanced $475/month, Enterprise $975/month) based on number of individuals registered per year. Additional per-person charges apply when exceeding tier limits. Revenue is recurring from annual/monthly subscription fees with land-and-expand dynamics as camps grow.
- Per-Person Overage Fees: Usage-based overage charges when customer exceeds included individual counts: $6/person (Basic), $4/person (Advanced), $2/person (Enterprise). This creates a consumption-based revenue component that scales with customer growth.
- Add-On Modules: Retreat & Conference management and Point of Sale systems available as included features in higher tiers or potentially as add-on purchases for Basic tier.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Monthly | Basic tier for smaller camps - $275/month for up to 500 individuals |
| Subscription | Monthly | Advanced tier for mid-size camps - $475/month for up to 1250 individuals |
| Subscription | Monthly | Enterprise tier for large camps - $975/month for up to 3500 individuals |
Go-to-market motion2 records
Distribution channels3 records
Marketing channels6 records
UltraCamp product offering
Product offeringCore offering
UltraCamp is a cloud-based SaaS platform that helps summer camps, retreat centers, and conference facilities run their operations. The platform consolidates online registration, payment processing, health management, staff applications, donor management, communication, on-site operations, analytics, and reporting into a single integrated system. It also offers add-on modules for Conference & Retreat management and Point of Sale. The UltraCamp Foundation, an affiliated nonprofit, provides grants to qualifying camps in the United States.
Product overview
UltraCamp is a unified all-in-one summer camp management software platform with a modular architecture. The core platform encompasses Online Registration, Online Payment, Health Management, Finance Management, Communication Management, Donor Management, Session Management, Analytics & Reporting, User Experience, On-Site Management, and Staff Management modules. Add-on modules include Conference & Retreat management and Point of Sale (camp store), plus a SmugMug Photo/Video Integration. The platform is designed to serve camps of all sizes with tiered pricing (Basic, Advanced, Enterprise) that scales from 500 to 3,500+ individuals per year. The UltraCamp Foundation is a separate social impact program providing grants to qualifying camps.
Differentiator
Problem solved
Functional benefit
Products and services
- UltraCamp Camp Management Software An all-in-one cloud-based SaaS platform for summer camps, retreat centers, and conference facilities. The platform provides online registration, payment processing, health management, staff applications, communication tools, donor management, on-site operations, analytics, and reporting in a single integrated system. Sold via three subscription tiers (Basic at $275/month for 500 individuals, Advanced at $475/month for 1,250 individuals, Enterprise at $975/month for 3,500 individuals), with usage-based overage fees above tier limits.
- Conference & Retreat Management Add-On An add-on module within the UltraCamp platform for managing group bookings, conference facilities, and retreats. Features calendar views, automatic contract generation, reservation copying for recurring groups, meal scheduling, data analytics, and variable pricing. Targeted at retreat centers and conference facilities.
- Point of Sale Add-On A camp store POS module with barcode scanning, inventory control, store account charging, instant store deposits, customizable register buttons, and a tablet-friendly interface for camp store merchandise, snacks, and supplies operations.
- SmugMug Photo/Video Integration A photo and video sharing add-on integrated through SmugMug enabling camps to sell photos to families, create secure session-linked galleries, and bulk upload camp memories. Available in the Advanced tier.
- UltraCamp Foundation Grants Program A nonprofit program affiliated with UltraCamp LLC that provides grants to qualifying camps in the United States to enable young people to experience camping who would otherwise not be able to attend.
Quantifiable outcome
- Time savings on registration, reporting, and administrative tasks allowing staff to focus on camp programming
Companies that use UltraCamp
Customer profileNamed customers3 records
Segments3 records
Ideal customer profiles3 records
UltraCamp technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration3 records
AI capability1 record
Feature6 records
UltraCamp partnerships and signals
Strategic signalPartnerships
Six partnerships are on record, tiered core and minor.
- TrueHirecoreIntegrated background check partner for staff application process. UltraCamp enables camp clients to add background checks directly within the staff application workflow through TrueHire integration, allowing camps to decide when, who, and how often to run background checks as part of hiring.
- SmugMugcorePhoto and video sharing integration available in Advanced tier. Allows camps to share photos and memories with families through secure, session-linked galleries. Enables photo sales functionality where camps can sell photos to families as a fundraising mechanism.
- American Camp Association (ACA)minorMarketing partner providing credibility and access to ACA's camp professional network. ACA is the leading organization for camp accreditation and standards in the United States.
- CampHacker TVminorMarketing partner for camp industry content and podcast distribution, reaching camp professionals and directors with educational content and software promotion.
- GCPPodcastminorMarketing partner for camp industry podcast content, providing audience reach to camp directors and staff seeking professional development.
- Camp CodeminorMarketing partner affiliated with CampHacker TV for camp industry promotional content and community building.
Scale indicators2 records
Recent moves9 records
Expansion highlights6 records
UltraCamp competitors and assessment
Company assessmentOthers
- HubSpot: General-purpose CRM and marketing automation platform that competes indirectly through email/marketing, donation/CRM, and communication workflows that overlap with UltraCamp's Communication and Donor Management modules.
- Salesforce Nonprofit Cloud: Enterprise CRM with nonprofit and education editions used by larger camp and youth organizations for donor and constituent management. Represents an adjacent platform that could be a substitute or complement depending on customer sophistication.
Broad incumbents
- Daxko: Larger software provider for YMCAs, JCCs, and camp organizations. Overlaps on camp management, fitness/membership, and donor functionality, but serves a broader membership-based nonprofit portfolio rather than specializing solely in camps.
- Jonas Software: Vertical-specific software acquirer and operator; owns multiple camp and club management products. Provides broader portfolio context and potential roll-up threat within the camp management niche.
- ACTIVE Network (Camp & Class software): Incumbent registration and activity management platform serving camps, classes, and events at scale. Comparable on registration, payment, and parent communication but operates as a multi-vertical SaaS suite rather than a camp-specialist.
Emerging players
- RegFox: Event and registration platform used by camps and youth programs. Comparable on registration and payment workflows but built as a general-purpose event tool rather than camp-specific software.
- Sawyer: Booking and payment platform for kids' activities and camps. Comparable on registration and parent UX for activity-based businesses, but operates as a broader activities marketplace rather than a deep camp-management system.
Direct peers
- CampMinder: Direct competitor offering camp management software for resident and day camps with registration, payment, and family portal capabilities. Closely comparable product, customer base (US summer camps), and SaaS delivery model.
- Campwise: Camp management software providing registration, accounting, and parent communication tools to resident and day camps. Directly comparable on customer base (US camps) and core feature modules.
- Bunk1: Camp-specialist software provider focused on online registration, photo sharing, and bunk notes for camps. Directly competes in the camp management niche with overlapping customer profile and feature set.
Market position
Strengths4 records
Weaknesses4 records
Competitive moat4 records
Key risks6 records
Key highlights7 records
Customer concentration
UltraCamp social profiles
Digital presenceUltraCamp compliance and trust
Trust signalCompliance2 records
UltraCamp financial estimates
Financial estimateRevenue estimate
Valuation estimate
UltraCamp leadership team
Management profileNumber of profiles
Profiles9 records
UltraCamp subsidiaries and ownership
Company hierarchySubsidiaries1 record
UltraCamp funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
UltraCamp M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about UltraCamp
What does UltraCamp do?
UltraCamp is a cloud-based SaaS platform that helps summer camps, retreat centers, and conference facilities run their operations. The platform consolidates online registration, payment processing, health management, staff applications, donor management, communication, on-site operations, analytics, and reporting into a single integrated system. It also offers add-on modules for Conference & Retreat management and Point of Sale. The UltraCamp Foundation, an affiliated nonprofit, provides grants to qualifying camps in the United States.
Is UltraCamp a public or private company?
UltraCamp is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was UltraCamp founded?
UltraCamp was founded in 1995. It employs 11 to 50 people.
Where is UltraCamp based?
UltraCamp is headquartered in Niles, United States, in the North America region.
How does UltraCamp make money?
Three revenue lines are on record. Subscription SaaS Licensing is the primary driver. The others are per-Person Overage Fees and add-On Modules.
Who are UltraCamp's main competitors?
Others on record are HubSpot and Salesforce Nonprofit Cloud. Broad incumbents are Daxko, Jonas Software and ACTIVE Network (Camp & Class software). Emerging players are RegFox and Sawyer. Direct peers are CampMinder, Campwise and Bunk1.
Does UltraCamp have an API?
Yes. UltraCamp offers an API integration capability that allows users to create customized experiences with limitless possibilities. API access is specifically included in the Enterprise pricing tier. Access and use of any API, API specifications, and related software is governed by the UltraCamp API License Terms. Developer documentation is at ultracampmanagement.com/API-License-Terms.
What industry is UltraCamp in?
UltraCamp's product category is Camp Management Software. Its primary akta.pro industry code is EDAMALAA, Multi-Activity Enrichment Camps (Academic + Arts + Sports), with a secondary code of EDAMALAB, Academic Enrichment Camps (General Studies). Its NAICS code is 61171 and its SIC code is 7370.