Gastromatic Gmbh

What Gastromatic Gmbh does

Gastromatic GmbH (legally operating as vertical cloud solution GmbH) is a Darmstadt, Germany-based SaaS provider of workforce management software for shift-based businesses. Founded in 2013, the company serves approximately 12,000 businesses with 240,000 daily active users across the DACH region, with primary vertical concentration in gastronomy and hospitality and secondary reach into hotels, retail, bakeries, healthcare, leisure, and logistics. The all-in-one platform combines four core modules — Dienstplanung (shift scheduling), Zeiterfassung (time tracking), Personalverwaltung (HR administration), and Lohnabrechnung (payroll preparation) — delivered via web browser and native iOS/Android apps, with add-on modules including an automated scheduling optimizer, document creator with e-signatures, an open API/HR integration layer, and a marketplace.

The technology stack is a modular cloud SaaS architecture with TÜV-certified ISO 27001 German data centers (Frankfurt), GDPR/DSGVO-compliant data processing, and built-in adherence to German labor law (ArbZG, MiLoG, Bundesurlaubsgesetz). The company monetizes via tiered per-employee monthly subscriptions — Starter from €6.95/employee/month, with Professional and Enterprise priced on request — supplemented by a managed payroll service, onboarding/training professional services, and paid add-on modules. Go-to-market is a hybrid motion: enterprise field sales for large accounts, inside sales for mid-market quotes, self-service 14-day trial for SMBs, and referral distribution through channel partnerships with DEHOGA, HOGAST, progros, TPA international, familotel, TransGourmet, and LUSINI Digital.

The business is founder/management-led by Managing Directors Peter Macherey and Maurice Gimbel, with no disclosed institutional investors, private equity backing, or parent company affiliation. The company has been bootstrapped through 10+ years of operation, accumulating multiple OMR awards (Top Rated 2024/2025, Leader 2025, Top 100 2025), 93% customer satisfaction, and 42% of new customers acquired via word-of-mouth — indicating strong organic traction within its niche.

Name

Gastromatic Gmbh

Legal name

vertical cloud solution GmbH

Website

https://gastromatic.com

Company type

Private

Founded year

2013

Operating status

Operating

Short description

Gastromatic GmbH is a German SaaS company providing all-in-one workforce management software — shift scheduling, time tracking, HR administration, and payroll — for approximately 12,000 shift-based businesses across the DACH region, primarily in gastronomy, hospitality, and retail.

Ownership category

akta.pro rank

Product category

Workforce Management Software

NAICS

Payroll Services (541214), Accounting, Tax Preparation, Bookkeeping, and Payroll Services (54121)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Workforce Management & Scheduling (BPACAPAI)

akta.pro secondary industries

Payroll Software & Payroll-as-a-Service (SaaS) (BPACAIAB), Human Capital Management (HCM) & Payroll Platforms (HDAEAEAJ), Managed Payroll Services (Full-Service Payroll Outsourcing) (BPAAAHAA)

Keywords

• Workforce management software
• Shift scheduling software
• Employee time tracking
• HR administration software
• Hospitality payroll software

Headquarters

HQ city

Darmstadt

HQ country

Germany

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Infrastructure, Operations

Revenue model

1. SaaS Subscription (Core Platform): Monthly or annual subscription-based access to the workforce management platform with modules for scheduling, time tracking, HR management, and document management. Tiered pricing based on employee count and selected feature packages (Starter, Professional, Enterprise).
2. Payroll Service (Lohnabrechnung als Service): Full payroll processing service with dedicated payroll specialists handling employee registration, communication with authorities, and payroll execution. Includes free setup and personal account manager.
3. Add-on Modules: Additional paid modules including Document Creator & E-Signatures, API/HR Interfaces, Automated Scheduling, which can be added to any base package.
4. Professional Services: Onboarding, training (online and on-site), and employee data import services provided as additional paid offerings.

Pricing tiers

Go-to-market motion1 record

Distribution channels7 records

Marketing channels12 records

Core offering

Gastromatic sells a cloud-based, all-in-one workforce management (WFM) SaaS platform for shift-based businesses, combining shift scheduling (Dienstplanung), digital time tracking (Zeiterfassung), HR administration (Personalverwaltung), and payroll preparation (Lohnabrechnung) in one integrated system. The platform is offered as tiered subscriptions (Starter, Professional, Enterprise) with optional add-on modules including automated scheduling, e-signatures, open API, and a managed payroll service, supported by native iOS/Android employee apps.

Product overview

Gastromatic offers an All-in-One Workforce Management (WFM) platform for shift-based businesses, primarily targeting gastronomy, hospitality, bakeries, retail, and leisure sectors. The platform follows a modular architecture combining four core modules: Dienstplanung (shift scheduling), Zeiterfassung (time tracking), Personalverwaltung (HR management), and Lohnabrechnung (payroll preparation) — all connected within a single platform. Additional add-on modules include Dokumentencreator & E-Signaturen for document creation, API/HR-Schnittstellen for third-party integrations, Automatisierter Dienstplan for AI-powered automated scheduling, and gastromatic Lohnabrechnung (full payroll service). The platform is delivered as SaaS (Software-as-a-Service) with a mobile employee app, supporting businesses from 12,000 establishments managing 240,000 daily users. Pricing tiers include Starter (from €6.95/month per employee), Professional (price on request), and Enterprise (custom pricing).

Differentiator

Problem solved

Functional benefit

Products and services

• Dienstplanung (Shift Scheduling) Cloud-based shift scheduling software enabling shift-based businesses to create, adjust, and manage shift schedules (Dienstpläne) with real-time visibility of changes across teams. Designed for restaurants, hotels, retail, and other shift-intensive industries in the DACH region.
• Zeiterfassung (Time Tracking) Digital employee time tracking module enabling clock-in/clock-out and corrections via app, browser, or terminal without paperwork, with automatic pause logic and mobile time tracking. Built for shift-based businesses in DACH requiring legally compliant time recording.
• Personalverwaltung (HR Administration) HR administration module providing digital personnel files (Personalakte), document management, absence management, and the gastromatic employee app for self-service. Centralizes employee records and HR documents for shift-based employers.

Quantifiable outcome

• Up to 50% time savings compared to Excel for scheduling and administrative tasks
• +4 more outcomes

Named customers24 records

Segments7 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration5 records

AI capability2 records

Feature5 records

Partnerships

Seven partnerships are on record, tiered core and minor.

• progroscoreChannel Partner/ Reseller/ Distributorprogros is a full-service purchasing company for holistic and successful purchasing management, specialized in hospitality across 8 European countries serving over 900 private hotels and hotel groups. Gastromatic is offered as a preferred workforce management solution to progros members.
• HOGASTcoreChannel Partner/ Reseller/ DistributorHOGAST is a purchasing organization for the hospitality industry. Members benefit from top conditions and financial advantages in a package of industry-specific services. Gastromatic is recommended as a preferred HR software solution.
• DEHOGAcoreChannel Partner/ Reseller/ DistributorDEHOGA is the German Hotel and Restaurant Association that advocates for its members through lobbying and offers extensive consulting services and various price advantages. Gastromatic is offered as a member benefit.
• TPA internationalminorChannel Partner/ Reseller/ DistributorTPA international members benefit from a strong network of tailored suppliers and attractive conditions for private hotels. Gastromatic is offered as a preferred workforce management solution.
• familotelminorChannel Partner/ Reseller/ DistributorHotel cooperation for family hotels in Germany and Europe, offering a path to success through target-group-oriented marketing. Gastromatic is offered as a preferred solution to members.
• TransGourmetminorChannel Partner/ Reseller/ DistributorSupplier for large-scale catering in gastronomy. Customers not only receive price advantages but also benefit from seminars and concepts. Gastromatic is offered as part of the service package.
• LUSINI DigitalcoreImplementation/ SI/ Consulting PartnerDigital division of LUSINI Group providing individual consulting and hand-picked software solutions specifically for gastronomy requirements. TÜV-certified experts guide restaurateurs to find the right tool for efficient processes. Gastromatic is recommended as a certified solution.

Scale indicators11 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Deputy: Global SaaS platform for shift scheduling, time tracking, and labor compliance targeting hospitality, retail, and healthcare. Comparable product and buyer, though international vs. gastromatic's DACH focus.
• Kenjo: DACH-focused HR software platform covering time tracking, shift planning, and people management for SMB and mid-market. Comparable DACH HR-tech peer.
• Shiftboard: Workforce scheduling and shift management SaaS for shift-based and hourly workforces. Comparable in core functionality (scheduling, time tracking, compliance).
• Planday (UKG): Shift planning, time tracking, and employee engagement SaaS acquired by UKG; serves shift-based industries including hospitality and retail. Directly comparable core WFM functionality.
• When I Work: Shift scheduling and time tracking SaaS for hourly workforces in hospitality, retail, and healthcare. Comparable use cases and customer base.
• Papershift: DACH-based cloud workforce management software focused on shift scheduling, time tracking, and HR for hospitality, retail, and healthcare. Closely comparable vertical SaaS WFM player.
• TimeTac: DACH time tracking and workforce management software including scheduling, attendance, and project time. Directly comparable core WFM use cases for shift-based SMBs.
• Personio: Leading German HR/people operations SaaS platform offering HR management, recruiting, and increasingly shift planning/time tracking. Direct competitor and integration partner to gastromatic in the German mid-market.

Broad incumbents

• DATEV: German incumbent provider of accounting, payroll, and tax-compliance software for SMBs and tax advisors. Competes with gastromatic's payroll interface and broader HR admin ambitions in the German market.
• Sage HR: Broader HR and people management platform from Sage covering payroll, time tracking, and HR administration for SMBs. Overlaps gastromatic's HR/payroll modules as part of a wider portfolio.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• YouTubeyoutube.com/@gastromatic_Software
• Facebookfacebook.com/gastromatic.personalorganisation/?locale=de_DE
• LinkedInlinkedin.com/company/gastromatic-personalmanagement-software/?originalSubdomain=de
• Instagraminstagram.com/gastromatic_

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Gastromatic Gmbh