clockin

What clockin does

clockin GmbH is a Münster-based SaaS company founded in 2018 that sells a modular cloud platform for digitizing time tracking, project documentation, shift planning, and HR administration for small and medium-sized enterprises with deskless and mobile workers. The product is structured as three core tiers (Digitale Stechuhr at €3.59/user/month, Projektzeiterfassung at €6.29/user/month, and Zeiterfassung & Dokumentation at €8.99/user/month) plus four add-on modules including shift planning and three AI features (Video Documentation, Phone Assistant, Conversation Notes). The platform is accessed via iOS, Android, and browser, with offline-capable time tracking and GPS-based location capture for field workers, and is offered across five European countries with 17-language support. The company sells primarily through a product-led growth motion with a 14-day free trial, augmented by a partner program targeting tax consultants and IT consultants, and a certified DATEV Marktplatz integration that reaches Germany's accounting ecosystem.

The underlying technology combines standard SaaS architecture with a layer of generative AI and natural language processing applied to field-worker documentation workflows. The KI-Videodokumentation feature processes on-site video, transcribes multilingual speech, and generates structured German technical documentation and task lists. Native integrations with DATEV, Lexware Office, SevDesk, Personio, Sage, and Paychecks enable direct payroll and accounting data export. clockin reports 9,000+ business customers, 100,000+ active users, and 175+ million tracked hours since founding, and is GDPR/DSGVO compliant with EU-US Data Privacy Framework participation.

Revenue mechanics are subscription-based with 12-month minimum annual contracts plus monthly add-on billing. The company closed a €10 million Series A in September 2025 led by Newion (Amsterdam) and NRW.Venture (Düsseldorf), with stated use of funds to expand AI capabilities and accelerate growth across the European SME segment. The company employs 51–100 staff and is led by four co-founder managing directors (Frederik Neuhaus, Thomas Bittmann, Fabian Ebbert, and Jonas Tünte, who also serves as CMO), with additional leadership including a CPO (Daniel Dominic Schlief) and Head of Finance (Justus Kübler).

Name

clockin

Legal name

clockin GmbH

Website

https://clockin.de

Company type

Private

Founded year

2018

Operating status

Operating

Headcount range

51–100 employees

Short description

clockin GmbH is a Münster-based SaaS company founded in 2018 that provides cloud-based time tracking, project documentation, and HR software for small and medium-sized enterprises with mobile and deskless workers across Europe, augmented by AI-powered video, phone, and conversation documentation features.

Ownership category

akta.pro rank

Product category

Workforce Management Software

NAICS

Payroll Services (541214), Accounting, Tax Preparation, Bookkeeping, and Payroll Services (5412), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (51821)

SIC

Services-Computer Programming Services (7371), Services-Computer Processing & Data Preparation (7374)

akta.pro primary industry

Payroll, Time & Attendance (BPACAPAB)

akta.pro secondary industries

Time & Attendance Administration (Timekeeping, Scheduling, Leave Tracking) (BPAAAHAC), Time, Attendance & Scheduling Administration (BPACAIAE), Workforce Time, Attendance & Scheduling Administration (BPAAAIAI), Email, Calendar & Scheduling (BPAMAMAC)

Keywords

• Workforce time tracking
• Mobile workforce management
• Project time tracking
• Shift scheduling software
• HR documentation software

Headquarters

HQ city

Münster

HQ country

Germany

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations

Revenue model

1. Core Subscription Packages: Tiered subscription model with three main packages (Digitale Stechuhr, Projektzeiterfassung, Zeiterfassung & Dokumentation) priced per user per month. Annual billing with 12-month minimum contracts.
2. Add-on Features: Additional AI and scheduling features (Schichtplanung, Videodokumentation, Gesprächsnotizen, Telefonassistent) available as separate monthly subscriptions on top of base packages.

Pricing tiers

Go-to-market motion1 record

Distribution channels4 records

Marketing channels7 records

Core offering

clockin provides a cloud-based SaaS platform for digital time tracking, project documentation, and shift scheduling aimed at small and medium-sized businesses with deskless and mobile workers (trades, construction, healthcare, cleaning, services). The platform supports offline time capture, GPS tracking, project-level time allocation, absence management, and AI-powered features including video-based documentation, call transcription, and an AI phone assistant. It integrates with European accounting and HR systems such as DATEV, Lexware, SevDesk, Personio, and Sage for payroll export.

Product overview

clockin offers a modular SaaS platform for digitizing time tracking, project management, and documentation for mobile and deskless workers. The product architecture consists of a core platform with three main pricing tiers (Digitale Stechuhr, Projektzeiterfassung, Zeiterfassung & Dokumentation) that build upon each other, plus four optional AI-powered add-on modules. The core platform handles time recording, shift planning, absence management, project tracking, and digital documentation. The AI suite (clockin KI) adds video documentation, conversation transcription, and AI phone assistant capabilities. Pricing is per-user with base packages starting at €3.59/month, and add-ons (Schichtplanung from €24/month, KI-Videodokumentation from €30/month, KI-Gesprächsnotizen from €25/month, KI-Telefonassistent from €35/month) sold separately.

Differentiator

Problem solved

Functional benefit

Products and services

• clockin Digital Time Tracking Platform Cloud-based SaaS platform for digital time tracking, project time allocation, absence management, personnel file management, and digital project documentation aimed at SMEs with mobile/deskless workers across trades, construction, healthcare, cleaning, and services in DACH and select European markets. Includes offline time capture, GPS tracking, QR code check-in, and exports to DATEV/Lexware/SevDesk/Personio/Sage.
• clockin Schichtplanung (Shift Planning) Shift scheduling add-on module sold as a separate monthly subscription (from €24/month) that allows managers to create and distribute shift plans to employees' mobile devices and lets employees swap or apply for shifts via the app.
• clockin KI-Videodokumentation (AI Video Documentation) AI-powered video documentation add-on (from €30/month) where workers film job sites while speaking naturally and the system automatically creates transcripts, structured summaries, task lists, and translates multilingual speech into German professional terminology; videos are stored as legally compliant evidence in project files.
• clockin KI-Gesprächsnotizen (AI Conversation Notes) AI-powered conversation notes add-on (from €25/month) that automatically transcribes and summarizes on-site visits, meetings, and customer conversations into structured documentation.
• clockin KI-Telefonassistent (AI Phone Assistant) AI-powered virtual receptionist add-on (from €35/month) that answers inbound calls when staff are unavailable, handles customer inquiries, takes messages, and creates call summaries to prevent missed calls and lost leads.

Quantifiable outcome

• Documentation time reduced from 45 minutes to 2 minutes per employee per day
• +1 more outcomes

Named customers6 records

Segments5 records

Ideal customer profiles4 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration6 records

AI capability9 records

Feature5 records

Partnerships

One partnership is on record.

• DATEVcoreTechnology or IntegrationGermany's leading accounting software provider. clockin is a certified DATEV Marktplatz partner with native integration for seamless payroll data export to DATEV systems used by tax consultants and businesses.

Scale indicators6 records

Recent moves4 records

Expansion highlights6 records

Direct peers

• ZEP: ZEP is a German time tracking and project management platform targeted at SMBs and agencies. Cited by clockin as a direct comparison competitor with comparable per-user subscription pricing.
• Kenjo: Kenjo is a European all-in-one HR and people operations platform for SMBs with time tracking and shift planning. Comparable customer profile (European SMBs with hourly/deskless workers) and overlapping product surface.
• Crewmeister: Crewmeister is a Dutch time tracking and workforce management SaaS for SMBs with mobile workers. Listed by clockin as a direct competitor on its comparison pages and offers overlapping project-time and shift features.
• Personio: Personio is a leading European all-in-one HR platform for SMBs with native time tracking, absence management, and HRIS. It directly competes with clockin in the DACH SME segment, though Personio is broader (full HRIS vs. clockin's deskless focus).
• clockodo: clockodo is a German cloud-based time tracking SaaS for SMBs and service providers. Explicitly named on clockin's competitive comparison pages and offers similar project-time tracking and invoicing functionality.
• Deputy: Deputy is a workforce management SaaS focused on shift workers and hourly employees, with strong mobile-first time tracking and scheduling. Comparable mobile/deskless worker focus and AI-driven scheduling features.
• Ordio: Ordio is a German shift planning and workforce management SaaS for SMBs with deskless workers. Listed by clockin as a comparison competitor and overlaps on shift scheduling and time tracking.
• Factorial: Factorial is a Barcelona-based HRIS for SMBs covering time tracking, shift planning, and document management across Europe. Directly comparable European SMB positioning and feature overlap with clockin.

Broad incumbents

• DATEV: DATEV is the dominant German tax/accounting software platform used by tax consultants and their SME clients. It is both a critical integration partner (via DATEV Marktplatz) and a broad incumbent whose ecosystem reach dwarfs clockin's direct GTM.
• Sage HR: Sage is a large global accounting and HR software incumbent with native time tracking, payroll, and HRIS modules. Already a clockin integration partner and competes in the same DACH/European SMB accounts with a broader portfolio.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat6 records

Key risks5 records

Key highlights7 records

Customer concentration

• YouTubeyoutube.com/channel/UCZuOMyhL4eZbmqoGOwl6xzA
• Facebookfacebook.com/clockinzeiterfassung
• LinkedInlinkedin.com/company/clockinzeiterfassung
• Instagraminstagram.com/clockin_de
• Xx.com/clockindigital

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles7 records

Funding overview

Funding rounds2 records

Investors5 records

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about clockin