Akiflow
Founded in 2019 in Italy and backed by Y Combinator, Akiflow is a fully remote productivity platform that unifies calendar, tasks, inbox, and an AI assistant ('Aki') around time-blocking. It serves 10,000+ individual knowledge workers and teams globally via a self-serve SaaS subscription model.
- Company typePrivate
- Founded2019
- HeadquartersPadova, Italy
- Headcount11–50
- GTM typeB2C
- OfferingSoftware
What Akiflow does
Akiflow is a productivity software company founded in 2019 in Padova, Italy, that has operated as a fully remote organization since inception and is backed by Y Combinator. The platform unifies calendar management, task management, a universal inbox, and an AI assistant ('Aki') into a single interface oriented around time-blocking for knowledge workers. Its stated user base of 10,000+ professionals worldwide is targeted primarily at founders and C-level executives, with secondary segments including developers, designers, marketers, sales professionals, and teams.
The core product stack is built around four interlocking primitives: a Universal Inbox that aggregates tasks with 2-way sync from 10+ native tools (Google Calendar, Outlook, Slack, Notion, Asana, ClickUp, Jira, GitHub, Linear, MS Teams, Trello, Todoist, Zoom, Calendly) plus Zapier/IFTTT for thousands of additional integrations; a One Calendar view that combines work and personal calendars; Smart Time Blocking that auto-schedules tasks into available slots; and Aki, a conversational AI assistant supporting text and voice modalities for scheduling, proactive suggestions, and phone-call execution. Supporting modules include Meeting Assistant, AI Workflows (conditional automations), and 'The Method' (a packaged productivity methodology). The platform is delivered via web, iOS, and Android.
The business model is SaaS subscription with a product-led growth motion: a 7-day free trial converts to paid individual plans, augmented by a sales-assisted channel ('Akiflow for Teams') for team and enterprise deployments via Contact Sales and a Calendly demo booking flow. Pricing is not publicly disclosed. The company has raised approximately $1.9M across two disclosed rounds — a $125K Y Combinator investment in August 2020 and a $1.78M Benson Oak Ventures round in February 2022. No revenue, ARR, or headcount beyond the 11–50 range is disclosed.
Akiflow firmographics
Firmographics- Name
- Akiflow
- Website
- https://akiflow.com
- Company type
- Private
- Founded year
- 2019
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- Founded in 2019 in Italy and backed by Y Combinator, Akiflow is a fully remote productivity platform that unifies calendar, tasks, inbox, and an AI assistant ('Aki') around time-blocking. It serves 10,000+ individual knowledge workers and teams globally via a self-serve SaaS subscription model.
- Ownership category
- akta.pro rank
Akiflow industry classification
Industry- Product category
- Personal Productivity Software
- NAICS
- Software Publishers (513210)
- SIC
- Services-Prepackaged Software (7372)
- akta.pro primary industry
- Email, Calendar & Scheduling (BPAMAMAC)
- akta.pro secondary industries
- iPaaS & Workflow Automation (BPAMAOAB), iBPMS (Intelligent BPM Suites) & Process Automation Suites (HDAEAHAG)
Keywords
Where Akiflow is headquartered
LocationHeadquarters
- HQ city
- Padova
- HQ country
- Italy
- HQ region
- Europe
Offices1 record
Markets served
Akiflow business model
Business model- GTM type
- B2C
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure
Revenue model
- Subscription Plans: SaaS subscription model with tiered pricing plans for individuals and teams. 7-day free trial with automatic conversion. Annual billing options likely available.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Monthly | Individual subscription |
Go-to-market motion1 record
Distribution channels4 records
Marketing channels5 records
Akiflow product offering
Product offeringCore offering
Akiflow is a unified productivity SaaS platform that combines a time-blocking calendar, task management, universal inbox, and an AI assistant (Aki) into a single interface. It enables knowledge workers to capture tasks from multiple sources (email, Slack, project tools), automatically block focus time on a unified calendar, and leverage AI for proactive scheduling, prioritization, reminders, and meeting management. The platform is offered via web, iOS, and Android with a 7-day free trial converting to paid subscription.
Product overview
Akiflow is a unified productivity platform combining a core time-blocking calendar and task management suite with AI-powered features. The platform consists of the Akiflow Core Platform (unifying calendar, tasks, inbox, and AI), Aki (an always-on AI assistant), The Method (science-based productivity methodology), Meeting Assistant (AI-powered meeting management), and AI Workflows (automation features). These products work together as an all-in-one solution enabling users to capture tasks from multiple sources, block time on a unified calendar, and leverage AI for scheduling, prioritization, and automation.
Differentiator
Problem solved
Functional benefit
Products and services
- Akiflow (Core Platform) An all-in-one productivity suite that unifies calendar, tasks, inbox, and AI into one seamless interface for time-blocking and task management. Targeted at founders, operators, developers, designers, marketers, and sales professionals who manage fragmented workflows across multiple tools.
- Aki (AI Assistant) An always-on AI assistant that automatically schedules tasks, prioritizes work, identifies next actions, handles recurring tasks, provides daily briefings, makes phone calls, and responds to voice commands. Targeted at knowledge workers seeking an AI executive-assistant experience within the Akiflow ecosystem.
- The Method A science-based productivity methodology integrated into the Akiflow platform that helps users apply time-blocking and mindful planning principles. Targeted at users seeking structured productivity frameworks.
- Meeting Assistant AI-powered meeting management feature that helps schedule, manage, and optimize meetings within the unified calendar interface. Targeted at users who spend significant time coordinating meetings.
- AI Workflows Automation workflows powered by AI that perform tasks like providing daily overviews, weather-based suggestions, meeting conflict alerts, and custom reminders. Targeted at users seeking to automate repetitive productivity tasks.
Quantifiable outcome
- Users save up to 2 hours per day
- +1 more outcomes
Companies that use Akiflow
Customer profileSegments6 records
Ideal customer profiles2 records
Akiflow technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration19 records
AI capability6 records
Feature5 records
Akiflow partnerships and signals
Strategic signalPartnerships
One partnership is on record.
- ZapiercoreZapier integration allows users to connect Akiflow with thousands of additional applications through automated workflows, extending the native integration ecosystem significantly.
Scale indicators3 records
Recent moves6 records
Expansion highlights5 records
Akiflow competitors and assessment
Company assessmentBroad incumbents
- Asana: Enterprise work management platform with timeline, tasks, and AI features, overlapping with Akiflow's team productivity and calendar-related workflows.
- Trello: Atlassian-owned task and project management tool with calendar integrations, competing in the same individual and team task management space as Akiflow.
- Calendly: Scheduling automation platform that overlaps with Akiflow's Meeting Assistant and calendar scheduling capabilities, particularly for sales and external meeting workflows.
- Notion: Broader all-in-one workspace platform with databases, docs, and Notion AI that competes for the same horizontal productivity user with a much larger feature set and capital base.
- ClickUp: All-in-one productivity platform covering tasks, docs, calendar, and AI, competing directly with Akiflow for team and individual productivity budgets at much larger scale.
Emerging players
- Clockwise: AI calendar optimization tool focused on creating focus time for teams, with comparable time-blocking and calendar automation features to Akiflow's One Calendar.
Direct peers
- Motion: AI-powered calendar and task management platform that automatically schedules tasks into calendar slots, very similar to Akiflow's core time-blocking and AI scheduling value proposition.
- Reclaim.ai: AI calendar assistant for time-blocking, task scheduling, and meeting automation, targeting the same busy professional and team productivity segment as Akiflow.
- Sunsama: Daily planning tool that integrates calendars and tasks into a unified daily workflow, closely aligned with Akiflow's calendar-plus-task management approach for knowledge workers.
- Todoist: Established task management app with calendar and natural language input, sharing Akiflow's core focus on task capture, scheduling, and productivity for individuals and teams.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat4 records
Key risks6 records
Key highlights6 records
Customer concentration
Akiflow social profiles
Digital presenceAkiflow financial estimates
Financial estimateRevenue estimate
Valuation estimate
Akiflow leadership team
Management profileNumber of profiles
Profiles2 records
Akiflow funding detail
Funding detailFunding overview
Funding rounds2 records
Investors2 records
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Akiflow M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Akiflow
What does Akiflow do?
Akiflow is a unified productivity SaaS platform that combines a time-blocking calendar, task management, universal inbox, and an AI assistant (Aki) into a single interface. It enables knowledge workers to capture tasks from multiple sources (email, Slack, project tools), automatically block focus time on a unified calendar, and leverage AI for proactive scheduling, prioritization, reminders, and meeting management. The platform is offered via web, iOS, and Android with a 7-day free trial converting to paid subscription.
Is Akiflow a public or private company?
Akiflow is a private company. It is classified as venture growth investor backed and is currently operating.
When was Akiflow founded?
Akiflow was founded in 2019. It employs 11 to 50 people.
Where is Akiflow based?
Akiflow is headquartered in Padova, Italy, in the Europe region.
How does Akiflow make money?
One revenue line is on record: subscription Plans.
Who are Akiflow's main competitors?
Broad incumbents on record are Asana, Trello, Calendly, Notion and ClickUp. Clockwise is listed as an emerging player. Direct peers are Motion, Reclaim.ai, Sunsama and Todoist.
Does Akiflow have an API?
No public API is recorded for Akiflow.
What industry is Akiflow in?
Akiflow's product category is Personal Productivity Software. Its primary akta.pro industry code is BPAMAMAC, Email, Calendar & Scheduling, with a secondary code of BPAMAOAB, iPaaS & Workflow Automation. Its NAICS code is 513210 and its SIC code is 7372.