Resource Guru
Resource Guru is a UK-based SaaS platform, founded in 2011, that provides cloud-based resource management, team scheduling, capacity planning, and timesheet software to agencies, consultants, construction firms, engineering teams, and IT departments, serving 65,000+ scheduled users across 100+ countries via a per-seat subscription model.
- Company typePrivate
- Founded2011
- HeadquartersLondon, United Kingdom
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What Resource Guru does
Resource Guru is a UK-based SaaS company founded in 2011 that provides cloud-based resource management and team scheduling software for professional services organizations. The platform is built as a multi-tenant SaaS application hosted on Google Cloud Platform, exposed via a REST-style API, and serves a customer base that schedules 65,000+ people across 100+ countries. Its core product unifies eight functional modules — resource scheduling with heatmap views, real-time capacity planning, leave management, equipment management, meeting room booking, project planning (including Gantt charts with dependencies), customizable reporting, and auto-suggest timesheets — into a single system targeted at agencies, consultants, construction firms, engineering teams, and IT departments. The company monetizes through a three-tier per-seat subscription model (Grasshopper at $4.16, Blackbelt at $6.65, Master at $10 per person per month, with non-human resources at half-rate), supported by a self-serve product-led growth motion offering a 30-day free trial without credit card, complemented by invoice billing and dedicated phone support for enterprise accounts on annual plans. Distribution relies on direct website sign-up, organic SEO, content marketing via the 'Work Life' blog (23,761 newsletter subscribers), peer reviews (477 G2, 536 Capterra), and a partner integration ecosystem that spans native connectors to Jira, Asana, Monday.com, ClickUp, Outlook, and Google Calendar, plus 1,500+ apps via Zapier. Operationally, Resource Guru has been bootstrapped since its last disclosed funding round in January 2014 (total disclosed capital ~$1.14M from Index Ventures and LocalGlobe), maintains 11-50 employees at its London headquarters, and holds SOC 2 Type II and GDPR compliance certifications.
Resource Guru firmographics
Firmographics- Name
- Resource Guru
- Legal name
- Resource Guru Limited
- Website
- https://resourceguruapp.com
- Company type
- Private
- Founded year
- 2011
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- Resource Guru is a UK-based SaaS platform, founded in 2011, that provides cloud-based resource management, team scheduling, capacity planning, and timesheet software to agencies, consultants, construction firms, engineering teams, and IT departments, serving 65,000+ scheduled users across 100+ countries via a per-seat subscription model.
- Ownership category
- akta.pro rank
Resource Guru industry classification
Industry- Product category
- Resource Management Software
- NAICS
- Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (51821), Custom Computer Programming Services (541511)
- SIC
- Services-Prepackaged Software (7372)
- akta.pro primary industry
- Calendar, Resource & Capacity Management (HLACADAB)
- akta.pro secondary industry
- Appointment Scheduling & Reservation Management (HSACAIAG)
Keywords
Where Resource Guru is headquartered
LocationHeadquarters
- HQ city
- London
- HQ country
- United Kingdom
- HQ region
- Europe
Offices1 record
Markets served
Resource Guru business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations
Revenue model
- Subscription - Per Person: SaaS subscription model billed per person per month. Three tiers: Grasshopper ($4.16), Blackbelt ($6.65), Master ($10). Includes annual billing option with 2 months free. Placeholders and non-human resources charged at half the per person rate.
- Non-human Resources: Equipment, vehicles, meeting rooms and other non-human resources billed at $2.08 (Grasshopper), $3.33 (Blackbelt), or $5 (Master) per resource per month.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Per seat | Monthly | Grasshopper Plan - Essential scheduling without reports ($4.16/person/month) |
| Per seat | Monthly | Blackbelt Plan - Standard with reports and timesheets ($6.65/person/month) |
| Per seat | Monthly | Master Plan - Advanced security, control and phone support ($10/person/month) |
Go-to-market motion2 records
Distribution channels3 records
Marketing channels6 records
Resource Guru product offering
Product offeringCore offering
Resource Guru provides a cloud-based resource management and scheduling platform that helps teams plan capacity, schedule people and non-human resources (equipment, meeting rooms), track time via timesheets, manage leave, and run projects through Gantt charts and reports. It is sold as a SaaS subscription per person per month across three tiers, with native integrations to calendars and project management tools, and access to 1,500+ apps via Zapier.
Product overview
Resource Guru is a unified resource management and scheduling platform designed for teams to manage capacity, schedule people and resources, and deliver projects on time. The core platform combines resource scheduling, capacity planning, leave management, equipment management, meeting room booking, project planning with Gantt charts, customizable reports, and timesheets into a single integrated system. The product supports native integrations with popular project management and calendar tools, plus Zapier connectivity to over 1,500 applications. Pricing is structured across three tiers: Grasshopper (essentials at $4.16/person/month), Blackbelt (standard with reports and timesheets at $6.65/person/month), and Master (advanced with SSO and phone support at $10/person/month). The platform is SOC 2 Type II and GDPR compliant, hosted on Google Cloud Platform, and trusted by over 65,000 users in 100+ countries.
Differentiator
Problem solved
Functional benefit
Products and services
- Resource Scheduling Software Flexible resource scheduling software enabling teams to allocate work effectively, view team availability, identify scheduling conflicts, and adapt to changing priorities using heatmaps, color-coding, and drag-and-drop functionality for people, equipment, vehicles, and meeting rooms.
- Capacity Planning Software Real-time capacity planning tool that provides visibility into team availability, utilization rates, and workloads to help managers plan confidently, fill resource gaps, and know when to take on new projects, with availability bars, heatmap views, billable vs non-billable split, and utilization tracking.
- Leave Management System Leave tracker and PTO management system integrated with workload context, featuring daily time off emails, staff holiday planner, and detailed absence reports for compliance with regulations like the EU Working Time Directive.
- Equipment Management Software Equipment scheduling and booking software for tracking and managing equipment bookings, preventing double-bookings, and organizing equipment alongside people resources in a unified schedule.
- Meeting Room Booking System Meeting room booking and scheduling system to manage room reservations, prevent double-bookings, and coordinate other room resources like projectors and screens.
- Project Planning Software Project planning software featuring Gantt charts for mapping project phases, tasks, and milestones, scheduling against team availability, and monitoring project delivery with budget tracking.
- Reports Customizable reporting suite with pre-built reports and charts for analyzing project health, budget burn, utilization rates, billable hours, and scenario planning.
- Timesheets Online timesheet system with auto-suggested entries pulled from schedules, bulk logging, approval workflows, and forecast vs actuals comparison for tracking team time and maximizing billable hours.
- Integrations Native and Zapier-based integrations connecting Resource Guru with calendars (Outlook, Google), project management tools (Asana, Jira, Monday.com, ClickUp, Trello), communication platforms (Slack, Microsoft Teams), financial software (QuickBooks), CRM (Salesforce), and HR systems (Workday), supported by a REST-style API and webhooks.
Quantifiable outcome
- Saves 30 hours per week for NSPCC creative team scheduling
- +2 more outcomes
Companies that use Resource Guru
Customer profileNamed customers8 records
Segments5 records
Ideal customer profiles6 records
Resource Guru technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration18 records
Feature7 records
Resource Guru partnerships and signals
Strategic signalPartnerships
Seven partnerships are on record, tiered core.
- ClickUpcoreNew integration released June 2026 providing clearer way to schedule ClickUp tasks around real availability and capacity.
- Monday.comcoreNew one-way sync integration released June 2026 turning Monday.com task lists into achievable, sensibly scheduled workloads.
- AsanacoreNew integration released January 2026 enabling task synchronization with Resource Guru for clear availability and capacity visibility.
- JiracoreNew native integration released October 2025 allowing allocation of people and resources to Jira issues using Resource Guru's scheduling and capacity management features.
- Outlook CalendarcoreNative two-way sync integration allowing synchronization of events and bookings between Resource Guru and Microsoft Outlook Calendar.
- Google CalendarcoreNative two-way sync integration for real-time synchronization of events and bookings with Google Calendar.
- ZapiercoreZapier integration connects Resource Guru to thousands of platforms for automated workflows. Includes Slack, Microsoft Teams, Google Sheets, Salesforce, Workday, Basecamp, QuickBooks, Wrike, Teamwork, Kantata, and Trello integrations via Zapier.
Scale indicators6 records
Recent moves6 records
Expansion highlights5 records
Resource Guru competitors and assessment
Company assessmentDirect peers
- Float: Float is a dedicated resource management and capacity planning platform for agencies and professional services teams. It is the most direct competitor to Resource Guru, with overlapping core functionality (scheduling, capacity planning, utilization reporting) and similar target customers in agencies and consultancies.
- Teamweek: Teamweek is a resource scheduling and team planning tool built around a visual timeline. It competes directly with Resource Guru for SMB and mid-market teams needing lightweight scheduling and time tracking, particularly across project-based services organizations.
- Runn: Runn is a resource, project, and capacity planning platform for consultancies, agencies, and professional services firms. It overlaps closely with Resource Guru on resource scheduling, forecasting, and utilization tracking, and serves a similar mid-market customer base.
Broad incumbents
- 10,000ft by Smartsheet: 10,000ft is Smartsheet's resource planning product offering scheduling, capacity planning, and utilization reporting. It is comparable to Resource Guru as a dedicated resource planning tool, but is backed by the larger Smartsheet platform, giving it broader integration and enterprise reach.
- Kantata (formerly Mavenlink): Kantata is a professional services automation (PSA) platform combining resource management, project management, and financials. It competes with Resource Guru in the resource scheduling and capacity planning category but targets larger professional services organizations with a broader, more expensive suite.
- Monday.com: Monday.com is a broad work management platform that has added native resource and capacity management views. While its primary focus is broader than Resource Guru, the increasing overlap in workload and capacity planning features makes it a direct competitive threat in the same customer accounts.
- Asana: Asana is a work management platform that has expanded into workload and capacity planning. Resource Guru integrates natively with Asana but also competes for the same budget line at mid-market customers who need capacity visibility within their existing tool stack.
- ClickUp: ClickUp is an all-in-one productivity platform with growing resource management features (workload view, capacity planning). It is comparable to Resource Guru on the capacity planning dimension but bundles it into a much broader task and project management suite.
- Wrike: Wrike is a project management platform with resource scheduling and workload balancing features. It targets similar mid-market and enterprise customers as Resource Guru and connects via Zapier, making it both a competitor and an integration partner.
Emerging players
- Forecast: Forecast is an AI-powered resource and project management platform for professional services firms. It is comparable to Resource Guru on resource scheduling and capacity planning but emphasizes AI-driven forecasting and PSA functionality for larger services organizations.
Market position
Strengths4 records
Weaknesses4 records
Competitive moat4 records
Key risks5 records
Key highlights7 records
Customer concentration
Resource Guru social profiles
Digital presenceResource Guru compliance and trust
Trust signalCompliance2 records
Resource Guru financial estimates
Financial estimateRevenue estimate
Valuation estimate
Resource Guru leadership team
Management profileNumber of profiles
Profiles3 records
Resource Guru funding detail
Funding detailFunding overview
Funding rounds2 records
Investors2 records
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Resource Guru M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Resource Guru
What does Resource Guru do?
Resource Guru provides a cloud-based resource management and scheduling platform that helps teams plan capacity, schedule people and non-human resources (equipment, meeting rooms), track time via timesheets, manage leave, and run projects through Gantt charts and reports. It is sold as a SaaS subscription per person per month across three tiers, with native integrations to calendars and project management tools, and access to 1,500+ apps via Zapier.
Is Resource Guru a public or private company?
Resource Guru is a private company. It is classified as venture growth investor backed and is currently operating.
When was Resource Guru founded?
Resource Guru was founded in 2011. It employs 11 to 50 people.
Where is Resource Guru based?
Resource Guru is headquartered in London, United Kingdom, in the Europe region.
How does Resource Guru make money?
Two revenue lines are on record. Subscription - Per Person is the primary driver. The others are non-human Resources.
Who are Resource Guru's main competitors?
Direct peers on record are Float, Teamweek and Runn. Broad incumbents are 10,000ft by Smartsheet, Kantata (formerly Mavenlink), Monday.com, Asana, ClickUp and Wrike. Forecast is listed as an emerging player.
Does Resource Guru have an API?
Yes. REST-style API for creating custom connections. Secure, universally compatible, and built on proven standards for fast, reliable integrations. Available on all Resource Guru plans at no extra cost. Supports webhooks for real-time data sync. Developer documentation is at resourceguruapp.com/docs/api.
What industry is Resource Guru in?
Resource Guru's product category is Resource Management Software. Its primary akta.pro industry code is HLACADAB, Calendar, Resource & Capacity Management, with a secondary code of HSACAIAG, Appointment Scheduling & Reservation Management. Its NAICS code is 51821 and its SIC code is 7372.