TutorCruncher
TutorCruncher is a London-based SaaS platform that provides tutoring businesses with integrated scheduling, invoicing, payroll, tutor management, and analytics. It serves 1,800+ tutoring companies in the UK, US, and worldwide via a three-tier subscription model ranging from £25 to £200 per month.
- Company typePrivate
- Founded2018
- HeadquartersLondon, United Kingdom
- Headcount1–10
- GTM typeB2B
- OfferingSoftware
What TutorCruncher does
TutorCruncher is a UK-based SaaS company that provides tutoring businesses with an integrated management platform covering scheduling, tutor matching, invoicing, payroll, client and tutor portals, lesson reporting, and analytics. Its core product, also called TutorCruncher, is delivered as a cloud-based web application with a public REST API, webhook support, and a custom fields system, allowing customers to configure workflows and integrate with tools such as Stripe, GoCardless, Zoom, online whiteboard providers, and Zapier. The platform supports both employed-tutor and self-employed-tutor operating models, including UK Employment Agencies Act-compliant split invoicing, and serves tutoring businesses of all sizes from solo entrepreneurs to large agencies. TutorCruncher is registered as TutorCruncher Ltd in England and Wales (Company No. 08385970), headquartered in London, and is bootstrapped and privately held with 1-10 employees. The company monetises through a three-tier monthly subscription — Pay as you go at £25/month, Startup at £60/month, and Enterprise at £200/month — distributed via a self-serve product-led growth motion backed by a two-week free trial, with a sales-assisted enterprise motion for larger customers. As of 2025, TutorCruncher reports 1,800+ customers in the UK, US, and worldwide, a 4.8 average customer rating across 500+ reviews, and a steady product cadence including in-platform video, theming, custom domains, and a redesigned tutor dashboard.
TutorCruncher firmographics
Firmographics- Name
- TutorCruncher
- Legal name
- TutorCruncher Ltd
- Website
- https://tutorcruncher.com
- Company type
- Private
- Founded year
- 2018
- Operating status
- Operating
- Headcount range
- 1–10 employees
- Short description
- TutorCruncher is a London-based SaaS platform that provides tutoring businesses with integrated scheduling, invoicing, payroll, tutor management, and analytics. It serves 1,800+ tutoring companies in the UK, US, and worldwide via a three-tier subscription model ranging from £25 to £200 per month.
- Ownership category
- akta.pro rank
TutorCruncher industry classification
Industry- Product category
- Tutoring Management Software
- NAICS
- Educational Support Services (61171)
- SIC
- Services-Prepackaged Software (7372)
- akta.pro primary industry
- Tutor Discovery, Scheduling & Payments Marketplaces (Directory/Booking) (EDANAGAE)
Keywords
Where TutorCruncher is headquartered
LocationHeadquarters
- HQ city
- London
- HQ country
- United Kingdom
- HQ region
- Europe
Offices1 record
Markets served
TutorCruncher business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Technology or R&D, Personnel, Infrastructure, Operations, Marketing or Sales, Others
Revenue model
- Subscription SaaS: Three-tier subscription model with monthly billing: Pay as you go (£25/month) for startups, Startup (£60/month) for scaling companies, and Enterprise (£200/month) for large-scale operations. Recurring monthly revenue with optional annual billing for discounts.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Monthly | Pay as you go - For tutoring companies starting out |
| Subscription | Monthly | Startup - For scaling tutoring companies |
| Subscription | Monthly | Enterprise - For large-scale tutoring companies |
Go-to-market motion2 records
Distribution channels4 records
Marketing channels6 records
TutorCruncher product offering
Product offeringCore offering
TutorCruncher is a cloud-based SaaS tutor management platform that consolidates scheduling, automated invoicing, split-payment payroll, tutor and client portals, lesson reports, and business analytics into a single system. It serves tutoring businesses of all sizes, from solo entrepreneurs to large enterprise agencies, with built-in support for both employed and self-employed tutor models and UK Employment Agencies Act compliance. The platform is complemented by a public REST API, internal video calling, and integrations with Stripe, GoCardless, Zoom, and online whiteboard providers.
Product overview
TutorCruncher is a unified tutor management software platform providing end-to-end solutions for tutoring businesses. The core platform (TutorCruncher) offers scheduling, billing, payroll, and CRM capabilities as a SaaS solution. The product portfolio includes three pricing tiers (Pay as you go at £25/month, Startup at £60/month, and Enterprise at £200/month) serving companies from startup to enterprise scale. Add-on modules include TutorCruncher Video for in-platform video calling, TutorCruncher Socket for website enquiry capture, and a Tutoring Calculator tool. For developers, TutorCruncher provides a public REST API with webhook support for programmatic access and third-party integrations. The platform is trusted by 1,800+ tutoring companies in the UK, US, and worldwide, achieving a 4.8 average rating with 500+ reviews.
Differentiator
Problem solved
Functional benefit
Products and services
- TutorCruncher Core Platform Comprehensive tutor management software that handles scheduling, payments, tutor management, invoicing, and analytics for tutoring businesses of all sizes, from solo tutors to enterprise agencies. Available via self-serve signup and a two-week free trial.
- TutorCruncher API
- TutorCruncher Video Internal video call software allowing users to conduct video lessons directly within the TutorCruncher platform, eliminating the need for external video conferencing tools.
- TutorCruncher Socket Enquiry form solution that can be embedded on tutoring business websites to capture client enquiries and automatically create leads in TutorCruncher.
- Tutoring Calculator Free online tool for calculating tutoring rates and business metrics.
Quantifiable outcome
- Administrative workload reduced by at least 60%
- +2 more outcomes
Companies that use TutorCruncher
Customer profileNamed customers16 records
Segments5 records
Ideal customer profiles3 records
TutorCruncher technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration5 records
Feature7 records
TutorCruncher partnerships and signals
Strategic signalPartnerships
Five partnerships are on record, tiered core and supporting.
- StripecoreStripe-secured payments integrated into TutorCruncher for processing client payments by card or bank/ACH transfer. Handles payment processing and payouts for tutoring business transactions.
- GoCardlesscorePayment processor for direct debit payments integrated into TutorCruncher alongside Stripe for flexible payment collection.
- ZoomsupportingVideo conferencing integration allowing tutors to connect via Zoom for online tutoring sessions. TutorCruncher also offers internal video call software as an alternative.
- Online Whiteboard ProviderssupportingIntegration with all major online whiteboard providers enabling tutors to deliver interactive online lessons within the TutorCruncher platform.
- ZapiersupportingWebhook support enables integration with Zapier and other automation platforms for connecting TutorCruncher with third-party apps and custom workflows.
Scale indicators4 records
Recent moves6 records
Expansion highlights5 records
TutorCruncher competitors and assessment
Company assessmentDirect peers
- Teachworks: Teachworks is a tutoring and education business management platform offering scheduling, billing, and student tracking. It is the most directly comparable vertical SaaS peer to TutorCruncher in the tutoring management software category.
- TutorBird: TutorBird provides tutoring business management software with scheduling, invoicing, and tutor payroll features. It directly competes with TutorCruncher in the same SMB-to-mid-market vertical SaaS niche.
- My Tutor Panel: My Tutor Panel is a cloud-based tutoring management platform handling scheduling, invoicing, and tutor management. It targets the same tutoring agency and center customer base as TutorCruncher.
- TutorTrack: TutorTrack offers tutoring management software with lesson scheduling, billing, and tutor payroll for tutoring businesses. It overlaps with TutorCruncher on core scheduling and payment automation features.
- Skooli: Skooli is an online tutoring platform with integrated scheduling, virtual classroom, and tutor management features. It overlaps with TutorCruncher's online tutoring segment and lesson tool integrations.
Broad incumbents
- Wyzant: Wyzant is a large US online tutoring marketplace connecting students with tutors. While it operates a consumer-facing marketplace rather than B2B management software, it competes for the same tutoring agencies and tutors that TutorCruncher serves.
- Varsity Tutors: Varsity Tutors is a large US-based online tutoring platform offering managed tutoring services. As a broad incumbent with proprietary management infrastructure, it represents the scale threat to TutorCruncher in the enterprise tutoring market.
- Outschool: Outschool operates an online marketplace for live classes and tutoring with built-in scheduling, payment, and tutor onboarding. It is a broader incumbent in the online tutoring and small-group learning space adjacent to TutorCruncher's agency customers.
Regional players
- Preply: Preply is a global online language tutoring marketplace with strong European and Latin American presence. It is comparable to TutorCruncher as a regional/marketplace player with integrated tutor scheduling and payments, though focused on language tutoring.
Emerging players
- HoneyBook: HoneyBook is a client and business management platform for service-based SMBs, including scheduling, invoicing, and payments. While not tutoring-specific, it competes for the same SMB tutoring operators seeking all-in-one business management workflows.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
TutorCruncher social profiles
Digital presenceTutorCruncher compliance and trust
Trust signalCompliance2 records
TutorCruncher financial estimates
Financial estimateRevenue estimate
Valuation estimate
TutorCruncher leadership team
Management profileNumber of profiles
Profiles1 record
TutorCruncher funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
TutorCruncher M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about TutorCruncher
What does TutorCruncher do?
TutorCruncher is a cloud-based SaaS tutor management platform that consolidates scheduling, automated invoicing, split-payment payroll, tutor and client portals, lesson reports, and business analytics into a single system. It serves tutoring businesses of all sizes, from solo entrepreneurs to large enterprise agencies, with built-in support for both employed and self-employed tutor models and UK Employment Agencies Act compliance. The platform is complemented by a public REST API, internal video calling, and integrations with Stripe, GoCardless, Zoom, and online whiteboard providers.
Is TutorCruncher a public or private company?
TutorCruncher is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was TutorCruncher founded?
TutorCruncher was founded in 2018. It employs 1 to 10 people.
Where is TutorCruncher based?
TutorCruncher is headquartered in London, United Kingdom, in the Europe region.
How does TutorCruncher make money?
One revenue line is on record: subscription SaaS.
Who are TutorCruncher's main competitors?
Direct peers on record are Teachworks, TutorBird, My Tutor Panel, TutorTrack and Skooli. Broad incumbents are Wyzant, Varsity Tutors and Outschool. Preply is listed as a regional player. HoneyBook is listed as an emerging player.
Does TutorCruncher have an API?
Yes. TutorCruncher offers a public REST API that enables developers to access and create information on their TutorCruncher account. The API supports authentication via private key in the Authorization header, returns paginated results (up to 100 per page), includes webhook support for pushing event notifications to external apps like Zapier, and enforces a rate limit of 100 requests per minute. The API covers endpoints for managing agents, clients, contractors (tutors), recipients (students), services (jobs), appointments (lessons), invoices, payment orders, reports, reviews, and more. Webhook delivery includes automatic retries (up to 4 times with exponential backoff) for failed deliveries. Developer documentation is at api.tutorcruncher.com.
What industry is TutorCruncher in?
TutorCruncher's product category is Tutoring Management Software. Its primary akta.pro industry code is EDANAGAE, Tutor Discovery, Scheduling & Payments Marketplaces (Directory/Booking). Its NAICS code is 61171 and its SIC code is 7372.