Instant Offices

What Instant Offices does

Instant Offices is a global digital marketplace and brokerage for flexible workspace, founded in 1999 and headquartered in London. The platform lists more than 15,000 business centres across 80+ countries, covering serviced offices, coworking spaces, virtual offices, full-service offices and traditional lease options, and serves roughly 11,000 businesses annually with 80,000+ enquiries per year. Customers range from startups and SMEs seeking short-term, flexible space to multinational corporates managing multi-location portfolios; the service is free for tenants, with revenue generated through brokerage commissions paid by landlords and operators on successful placements. Operations are anchored by 450+ employees across regional entities in the UK, US, Australia, Singapore, India, China and the Nordics, and the company sits within The Instant Group, ultimately owned by Green (Topco) Limited, alongside sister brands such as Easy Offices, Coworker, Davinci and Incendium Consulting.

The underlying platform is a web-based search and comparison tool backed by local consultant networks in major cities, supplemented by market research reports, city guides and a sustainability index. Lead generation is handled through content marketing, SEO-driven city landing pages in multiple languages, and direct consultant outreach; closing is performed by specialist account managers who negotiate on behalf of tenants using 20+ years of accumulated operator relationships. The single revenue stream is transaction-fee brokerage, with no SaaS, listing or subscription fees disclosed in the supplied data.

The company raised approximately $24.4 million in 2013 from MML Capital Partners, has no subsequent disclosed funding rounds, and operates as a private subsidiary without a public listing. Governance is led by CEO Tim Rodber, CTO Mark Turner and CFO James Booth, with regional legal entities established in the UK, US, Australia, Singapore, India, China and Sweden/Denmark to support cross-border contracting and compliance.

Name

Instant Offices

Legal name

Instant Offices Limited

Website

https://instantoffices.com

Company type

Private

Founded year

1999

Operating status

Operating

Headcount range

51–100 employees

Short description

Instant Offices is a London-headquartered global marketplace and brokerage that connects businesses seeking flexible office space with workspace operators across 80+ countries, monetising via landlord-paid commissions on 11,000+ annual placements.

Ownership category

akta.pro rank

Product category

Flexible Workspace Brokerage

NAICS

Offices of Real Estate Agents and Brokers (5312)

SIC

Real Estate Agents & Managers (For Others) (6531), Services-Facilities Support Management Services (8744)

akta.pro primary industry

Professional & Business Services Marketplaces (Freelancers, SMB Services) (BPAMAHAG)

Keywords

• Flexible office space
• Serviced office rentals
• Workspace brokerage
• Coworking space listings
• Office procurement services

Headquarters

HQ city

London

HQ country

United Kingdom

HQ region

Europe

Offices7 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Marketing or Sales, Technology or R&D, Infrastructure

Revenue model

1. Brokerage/Commission Fees: When Instant Offices successfully finds tenants for landlords and operators, the landlords and operators pay a brokerage fee. This fee is typically a pre-agreed percentage of the fees the tenant agrees to pay for the right to access and use the workspace for the agreed period of time. This is the primary revenue stream as the service is free for customers.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels4 records

Core offering

Instant Offices operates a global digital marketplace that helps businesses search, compare, and procure flexible office space, coworking desks, serviced offices, and virtual offices. The service is free for tenants, with revenue earned through brokerage commissions paid by landlords and operators upon successful tenant placement. Expert local consultants in major cities worldwide negotiate deals on behalf of clients.

Product overview

Instant Offices operates as a global marketplace/platform for flexible workspace procurement, connecting businesses seeking office space with workspace operators and landlords. The platform is part of The Instant Group and offers four core product types: Serviced Offices (fully furnished, all-inclusive office spaces), Coworking Spaces (shared desk environments), Virtual Offices (business address services without full occupancy), and Custom Office Solutions for large teams. Additional services include market research reports and portfolio management advisory through parent company The Instant Group. The platform lists over 15,000 business centers across 80+ countries, offering search, comparison, negotiation, and procurement services free to tenants with operators paying brokerage fees.

Differentiator

Problem solved

Functional benefit

Products and services

• Serviced Offices Fully furnished office spaces with services included such as reception, internet, and meeting rooms, ready for immediate occupancy with flexible term options ranging from 1 to 12 months.
• Coworking Spaces Shared desk spaces within a collaborative work environment, offering access to amenities, meeting rooms, and networking opportunities with other professionals.
• Virtual Offices Physical business address services including mailing address, reception support, and ad-hoc meeting room access without requiring full-time office occupancy.
• Full Service Offices Comprehensive office solutions bundling rent, utilities, internet, and cleaning into one monthly fee with quick setup and flexible terms, starting from as little as £100 per person per month in some markets.
• Traditional Office Leases Long-term unserviced office spaces offering full customization freedom for layout and design, with traditional lease terms ranging from 5 to 10 years.
• Custom Office Solutions for Large Teams Bespoke office procurement and workspace search support for organizations requiring custom or large-scale office configurations, handled by dedicated account managers.
• Market Research and Reports Market data, city guides, and research reports covering the global flexible office market to assist businesses in making informed workspace strategy decisions.
• Portfolio Strategy and Management Expert advisory services for managing entire portfolios of serviced offices, offered through parent company The Instant Group for larger organizations.

Quantifiable outcome

• Over 3,000 businesses successfully placed in London alone
• +2 more outcomes

Named customers3 records

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Partnerships

Five partnerships are on record, tiered core and minor.

• The Instant GroupcoreStrategic or Co-development PartnerInstant Offices is part of The Instant Group, which provides comprehensive workspace solutions including office space, coworking memberships, virtual offices, meeting rooms, market data and insights, and consulting services on portfolio strategy, procurement, and sustainability. The Instant Group serves as the parent organization with over 24 years of experience in the flexible workspace market.
• Landlords and Workspace OperatorscoreChannel Partner/ Reseller/ DistributorInstant Offices partners with landlords and workspace operators globally to list their flexible office spaces on the Instant Offices platform. These partners pay a brokerage fee to Instant Offices when tenants are successfully matched, representing the company's primary revenue stream.
• Broker PartnersminorChannel Partner/ Reseller/ DistributorInstant Offices works with broker partners who receive enquiry details and may contact clients to follow up on workspace enquiries. Enquiries are shared with these partners to provide comprehensive workspace search support services.
• Easy OfficesminorOthersEasy Offices is a sister brand under The Instant Group, offering flexible office space solutions similar to Instant Offices.
• CoworkerminorOthersCoworker is a sister brand under The Instant Group, providing coworking space listings and solutions.

Scale indicators6 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• Croissant: On-demand coworking and workspace marketplace allowing users to book desks and meeting rooms by the hour across multiple cities. Closely comparable two-sided marketplace model targeting SMEs and remote workers.
• Deskpass: Workspace-as-a-service platform that lets teams book coworking and meeting rooms by the day or hour across a global network of operators. Competes on the same digital marketplace proposition for flexible workspace.
• Hubble: UK flexible office marketplace offering short-term office space, coworking, and meeting rooms. Competes head-to-head with Instant Offices in the UK market with a similar online marketplace-plus-advisory model.
• LiquidSpace: US-based online marketplace connecting businesses with meeting rooms, coworking, and flexible office space. Directly competes with Instant Offices on the marketplace model, though with a primarily North American footprint.

Broad incumbents

• WeWork: Global flexible office operator and coworking brand serving enterprises and SMEs. While primarily an operator, WeWork's direct online booking, sales force, and brand presence overlap with the demand Instant Offices serves.
• Industrious: Premium workplace provider offering flexible offices, suites and coworking to enterprise tenants. Competes for the same large-tenant demand for managed workspace via direct sales rather than a marketplace.
• Knotel: Provider of customized flexible office space for enterprises (now part of Newmark). Comparable enterprise-grade flexible-office solution competing for the same multinational tenant segment.
• IWG (Regus): World's largest operator of flexible office space (Regus, Spaces, HQ, Signature brands). Serves the same demand for flexible workspace but as the dominant supplier, with growing direct digital booking capability that overlaps with Instant Offices' marketplace role.

Emerging players

• Workfrom: Marketplace for finding coworking, cafes and remote workspaces by location and amenity. Adjacent two-sided platform addressing part of the same flexible-working demand pool.
• Workbar: Northeast-US based coworking and flexible-workspace operator and broker. Provides comparable flexible-space solutions with a smaller footprint, addressing similar SMB and enterprise customer needs.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights6 records

Customer concentration

• Xx.com/Instant_Offices
• Facebookfacebook.com/InstantOffices
• LinkedInlinkedin.com/company/instant

Revenue estimate

Valuation estimate

Number of profiles

Profiles3 records

Funding overview

Funding rounds1 record

Investors1 record

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Instant Offices