Scan123
Scan123 is a Portland-metro SaaS provider of document management, AI-powered reconciliation automation, and e-signature software serving 1,400+ automotive dealerships and 1,200+ home care and finance companies across the U.S. and Canada.
- Company typePrivate
- Founded1994
- HeadquartersGresham, United States
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What Scan123 does
Scan123 Corporation is a privately held, Portland-metro (Clackamas, Oregon) SaaS company that provides cloud-based document management, AI-powered reconciliation automation, and e-signature software, primarily to automotive dealerships. Founded in 1994 and operating for roughly three decades, Scan123 has spent its history building workflow-specific tools for dealership back offices rather than generic enterprise DMS, selling three core products under a recurring subscription model: Scan123 with VelocityFile (centralized document storage with batch scanning and OCR-driven automatic sorting), VelocityReconcile (AI-powered reconciliation automation across DMS, bank, OEM, lender, and vendor systems, including PowerPosting that auto-posts reconciled transactions back into the DMS), and VelocitySign (HIPAA-compliant digital onboarding and e-signature workflows for home care providers).
The platform is delivered as cloud SaaS accessible at app.scan123.com, with deep, named integrations across all major dealer management systems (CDK Global, Dealertrack, Reynolds & Reynolds, Auto/Mate, Dominion, Autosoft, Quorum, DealerBuilt, Adam Systems) and a security/compliance posture that includes 256-bit AES encryption (NSA-authorized for TOP SECRET-level classified information), SOC 2 Type 1 certification, HIPAA compliance with signed BAA, GLBA compliance, and PIPEDA compliance for Canadian customers. The technology stack combines OCR computer vision, predictive reconciliation analytics, and process automation; AI capability is positioned as a differentiator specifically within VelocityReconcile.
Revenue is generated exclusively through recurring SaaS subscriptions sold quote-based on monthly billing, with no publicly disclosed pricing. The go-to-market motion is sales-led: enterprise field sales with "Schedule a Meeting" and "Book a Demo" CTAs targeting controllers, office managers, and fixed operations managers at single rooftops and multi-location dealer groups, supported by inside sales, organic content/SEO marketing, software-review presence on G2 and Capterra, and industry partnerships such as the Missouri Auto Dealers Association. Customer base spans 1,400+ automotive dealerships, 1,200+ home care companies, and additional finance/loan customers across the United States and Canada. The company has never raised external capital, is founder/management-owned, and operates with a small team (11–50 employees) under CEO Jed McCarthy, Head of Product – Auto Brent Gross, COO Kelly Straine (deceased, "In loving memory"), Customer Success Operations Manager Jacob Graaf, and CRO Jeff Erle.
Scan123 firmographics
Firmographics- Name
- Scan123
- Legal name
- Scan123 Corporation
- Website
- https://scan123.com
- Company type
- Private
- Founded year
- 1994
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- Scan123 is a Portland-metro SaaS provider of document management, AI-powered reconciliation automation, and e-signature software serving 1,400+ automotive dealerships and 1,200+ home care and finance companies across the U.S. and Canada.
- Ownership category
- akta.pro rank
Scan123 industry classification
Industry- Product category
- Document Management Software
- NAICS
- Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (51821), Document Preparation Services (56141), Custom Computer Programming Services (541511)
- SIC
- Services-Computer Processing & Data Preparation (7374), Services-Computer Programming, Data Processing, Etc. (7370)
- akta.pro primary industry
- Document Scanning & Imaging (Paper-to-Digital Conversion) (BPAAAKAA)
- akta.pro secondary industries
- Patient Intake, Digital Registration & eForms (HLACAEAF), Lockbox, Check Scanning & Paper Bill Processing (FSAMAJAK)
Keywords
Where Scan123 is headquartered
LocationHeadquarters
- HQ city
- Gresham
- HQ country
- United States
- HQ region
- North America
Offices1 record
Markets served
Scan123 business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure
Revenue model
- Document Management SaaS Subscription: Cloud-based document management platform subscription with virtual filing cabinets, unlimited users, scanning capabilities, and DMS integrations
- VelocityReconcile Subscription: AI-powered reconciliation automation platform subscription for dealership accounting operations
- VelocitySign Subscription: E-signature and onboarding workflow platform subscription for home care companies
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Monthly | Quote-based SaaS subscription pricing |
Go-to-market motion2 records
Distribution channels3 records
Marketing channels9 records
Scan123 product offering
Product offeringCore offering
Scan123 is a cloud-based SaaS electronic document management platform that helps automotive dealerships and home care companies replace paper-based processes with digital workflows. It delivers three integrated products: Scan123 with VelocityFile for centralized document management and batch scanning with OCR, VelocityReconcile for AI-powered financial reconciliation automation across DMS, bank, OEM, lender and vendor systems, and VelocitySign for HIPAA-compliant digital onboarding and e-signature.
Product overview
Scan123 is a SaaS-based document management platform providing three integrated products: Scan123 with VelocityFile (document management and batch scanning), VelocityReconcile (AI-powered reconciliation automation), and VelocitySign (onboarding and e-signature). The platform is purpose-built for automotive dealerships and home care providers, offering centralized document storage, secure cloud-based access, OCR processing for automatic document organization, and DMS integrations. VelocityFile and VelocityReconcile form a unified back-office solution for dealerships, while VelocitySign serves the home care vertical.
Differentiator
Problem solved
Functional benefit
Products and services
- Scan123 with VelocityFile Cloud-based document management platform with batch scanning and OCR processing that centralizes, secures, and provides instant access to dealership documents. Syncs with major DMS systems for automotive dealerships.
- VelocityReconcile AI-powered automated reconciliation platform that matches DMS general ledgers with OEM, lender, vendor statements and bank systems. Includes PowerPosting to auto-post reconciled transactions and accelerate month-end close.
- VelocitySign Digital onboarding and e-signature platform for home care companies that enables creating, sending, tracking, signing, and storing onboarding documents in one HIPAA and SOC 2 compliant platform with customizable retention policies.
Quantifiable outcome
- Reduce reconciliation time from 4 hours to 20 minutes
- +4 more outcomes
Companies that use Scan123
Customer profileNamed customers9 records
Segments3 records
Ideal customer profiles3 records
Scan123 technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration10 records
AI capability6 records
Feature6 records
Scan123 partnerships and signals
Strategic signalPartnerships
Ten partnerships are on record, tiered core.
- Missouri Auto Dealers Association (MADA)coreStrategic partnership to provide document management solutions to auto dealers throughout Missouri. MADA members gain access to Scan123's suite of document management tools including SOC II-compliant storage, advanced search capabilities, and seamless DMS integration. Brent Gross, Head of Product at Scan123, expressed enthusiasm about transforming how dealerships handle documentation.
- CDK GlobalcoreDMS integration partnership allowing seamless document sync with CDK dealer management system
- DealertrackcoreDMS integration partnership for document management connectivity
- Reynolds & ReynoldscoreDMS integration partnership for document management connectivity
- Auto/MatecoreDMS integration partnership for document management connectivity
- DominioncoreDMS integration partnership for document management connectivity
- AutosoftcoreDMS integration partnership for document management connectivity
- QuorumcoreDMS integration partnership for document management connectivity
- DealerBuiltcoreDMS integration partnership for document management connectivity
- Adam SystemscoreDMS integration partnership for document management connectivity
Scale indicators7 records
Recent moves5 records
Expansion highlights6 records
Scan123 competitors and assessment
Company assessmentDirect peers
- Reynolds & Reynolds: Major U.S. dealer management system provider that offers integrated document management, electronic storage, and forms automation across its dealership platform. Directly overlaps with Scan123's VelocityFile and VelocityReconcile on the DMS-integrated document and back-office workflows Scan123 sells into dealerships.
- CDK Global: Largest DMS provider in North America, offering dealer software including ERP, CRM, and document workflow capabilities that compete with Scan123's dealership back-office suite. CDK's installed base and integration footprint make it the most strategically threatening peer for Scan123.
- Dealertrack: Dealer management and lending technology platform covering DMS, F&I, and dealer-floorplan workflows. Overlaps with Scan123 on document sync, DMS-integrated document storage, and reconciliation of lender statements via the Dealertrack platform.
- Auto/Mate (DealerSocket): DMS provider for auto dealerships with native document management and accounting modules. Competes with Scan123 for the same dealership back-office software wallet, especially among single rooftops and smaller dealer groups.
- Dominion DMS: Dealer management system vendor offering integrated accounting, document storage, and workflow tools for franchised dealerships. Direct peer because dealerships evaluating Scan123's VelocityFile and VelocityReconcile often evaluate Dominion's bundled DMS-and-document offering.
- Laserfiche: Long-standing SaaS and on-premises document management and content services platform serving regulated and process-heavy organizations. Closest direct peer to Scan123's core document management and retention capabilities, including compliance, scanning, and workflow automation.
- NetDocuments: Cloud-native document management platform focused on regulated industries such as legal, financial services, and healthcare. Comparable to Scan123 in its SaaS delivery, compliance posture, and emphasis on secure document workflows in regulated verticals.
Broad incumbents
- DocuSign: Market-leading e-signature and agreement cloud platform with broad enterprise adoption. Competes directly with Scan123's VelocitySign for home care onboarding and any cross-vertical e-signature opportunities Scan123 pursues.
- Adobe Acrobat Sign: Adobe's enterprise e-signature and document workflow product, bundled with Acrobat and the broader Adobe Document Cloud. A broad incumbent alternative to VelocitySign for regulated document and onboarding workflows Scan123 serves in home care and dealerships.
Emerging players
- WellSky (ClearCare): Software platform for home care and hospice agencies that includes caregiver onboarding, scheduling, and compliance documentation. Overlaps with Scan123's VelocitySign in home care, and represents an adjacent vertical-software incumbent that could expand into Scan123's home care document workflow territory.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
Scan123 social profiles
Digital presenceScan123 compliance and trust
Trust signalCompliance3 records
Scan123 financial estimates
Financial estimateRevenue estimate
Valuation estimate
Scan123 leadership team
Management profileNumber of profiles
Profiles4 records
Scan123 funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Scan123 M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Scan123
What does Scan123 do?
Scan123 is a cloud-based SaaS electronic document management platform that helps automotive dealerships and home care companies replace paper-based processes with digital workflows. It delivers three integrated products: Scan123 with VelocityFile for centralized document management and batch scanning with OCR, VelocityReconcile for AI-powered financial reconciliation automation across DMS, bank, OEM, lender and vendor systems, and VelocitySign for HIPAA-compliant digital onboarding and e-signature.
Is Scan123 a public or private company?
Scan123 is a private company. It is classified as management employee owned and is currently operating.
When was Scan123 founded?
Scan123 was founded in 1994. It employs 11 to 50 people.
Where is Scan123 based?
Scan123 is headquartered in Gresham, United States, in the North America region.
How does Scan123 make money?
Three revenue lines are on record. Document Management SaaS Subscription is the primary driver. The others are velocityReconcile Subscription and velocitySign Subscription.
Who are Scan123's main competitors?
Direct peers on record are Reynolds & Reynolds, CDK Global, Dealertrack, Auto/Mate (DealerSocket), Dominion DMS, Laserfiche and NetDocuments. Broad incumbents are DocuSign and Adobe Acrobat Sign. WellSky (ClearCare) is listed as an emerging player.
Does Scan123 have an API?
No public API is recorded for Scan123.
What industry is Scan123 in?
Scan123's product category is Document Management Software. Its primary akta.pro industry code is BPAAAKAA, Document Scanning & Imaging (Paper-to-Digital Conversion), with a secondary code of HLACAEAF, Patient Intake, Digital Registration & eForms. Its NAICS code is 51821 and its SIC code is 7374.