FunctionFox

What FunctionFox does

FunctionFox is a privately held SaaS company founded in 2000 and based in Victoria, British Columbia. Volaris Group acquired the business on May 9, 2023, and it continued to operate independently. The company serves creative and marketing agencies, public-relations firms, in-house creative teams, and small professional-services businesses with a web-based, cloud-hosted agency management platform.

FunctionFox combines six core modules covering time tracking, budgets and billing, retainers, project management, resource management, and reporting. Its technical components include a stopwatch timer, batch timesheets and approvals, Gantt charts, calendars, availability forecasting, more than 50 reports, customizable dashboards, custom job intake forms, and Zapier integrations; the supplied technology description also identifies modular server architecture and SSL certification. Commercialization is primarily through per-user subscriptions, with Classic priced at $10.50 annually or $12.75 monthly, Premier at $16.00 or $19.25, and In-House at $36.75 or $44, plus a three-user minimum for Classic and optional paid services. Sales are direct and demo-led through the website, supported by content marketing, case studies, search, email, and social channels. FunctionFox reports thousands of customers globally and 500+ reviews, with several named customers reporting 10-20 years of usage.

Name

FunctionFox

Legal name

FunctionFox Systems Inc.

Website

https://functionfox.com

Company type

Private

Founded year

2000

Operating status

Operating

Headcount range

11–50 employees

Short description

FunctionFox is a private SaaS company founded in 2000, providing web-based time tracking, project, resource, billing, retainer, and reporting tools to small and mid-sized creative, marketing, and in-house teams worldwide.

Ownership category

akta.pro rank

Product category

Agency Management Software

NAICS

Software Publishers (5132)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Content Operations & Workflow Management (BPAFAIAI)

Keywords

• Creative agency software
• Time tracking software
• Project management software
• Agency billing software
• Resource management software

Headquarters

HQ city

Victoria

HQ country

Canada

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations

Revenue model

1. SaaS Subscription (Per User): FunctionFox generates revenue primarily through tiered per-user subscription pricing. Three tiers (Classic, Premier, In-House) with annual or monthly billing options. Pricing ranges from $10.50 to $44 per user per month depending on tier and billing frequency. 3-user minimum required for Classic plan. Additional revenue from optional services including custom report development, account cleanup, custom training videos, data entry, and hourly consultation.

Pricing tiers

Go-to-market motion1 record

Distribution channels1 record

Marketing channels8 records

Core offering

FunctionFox provides an all-in-one creative agency management software platform purpose-built for the creative industry. The product combines six integrated modules — Time Tracking (with stopwatch timer), Budget & Billing, Retainer Management, Project Management (with Gantt charts and calendars), Resource Management, and Reporting — into a single cloud-based SaaS solution sold on tiered per-user subscriptions to small and medium-sized creative, marketing, PR, and in-house agency teams.

Product overview

FunctionFox is an all-in-one creative agency management software platform designed 100% for the creative industry. The platform consists of six core integrated modules: Time Tracking (with stopwatch timer for logging billable hours), Budget & Billing (for managing client billing, job costing, and invoicing), Retainers (for managing recurring client engagements), Project Management (featuring Gantt charts, calendars, and action management), Resource Management (with availability and capacity forecasting), and Reporting (providing over 50 pre-built reports and customizable dashboards). The software is offered through three pricing tiers: Classic (time tracking and budgeting focus), Premier (adds advanced project management features), and In-House (adds custom intake forms and advanced reporting).

Differentiator

Problem solved

Functional benefit

Products and services

• FunctionFox Time Tracking Module Time tracking module for creative agency teams, featuring a stopwatch timer for real-time capture of billable hours, batch timesheets, timesheet approvals, and reminders. Designed to translate easy time tracking into meaningful business data for agencies, freelancers, and in-house creative teams.
• FunctionFox Budget & Billing Module Budget and billing module that takes the guesswork out of managing clients and projects, including job costing, markups, quoting, invoicing, billable rates, and retainer management. Built for creative, marketing, and PR agencies that bill clients across multiple engagements.
• FunctionFox Retainer Management Module Retainer management module that elevates retainer workflow and supports recurring client engagements for creative agencies. Helps agencies track ongoing client commitments, monitor retainer utilization, and bill recurring work accurately.
• FunctionFox Project Management Module Project management module providing complete visibility into every aspect of projects, personnel, and budgets, with project templates, action/to-do lists, Gantt charts, calendar views, milestones, meetings, recurring actions, and a project blog for internal communication.
• FunctionFox Resource Management Module Resource management module that helps allocate work to the right resource every time, featuring availability tools, traffic reports, and resource forecasting to support capacity planning and workload distribution across creative teams.
• FunctionFox Reporting Module Reporting module providing over 50 out-of-the-box reports and customizable reporting dashboards for financial, capacity, and utilization metrics. Covers client hours, staff utilization, project profitability, team capacity, and CEO-level overviews.
• FunctionFox Professional Services (Add-ons) Fee-based add-on services for FunctionFox customers, including custom report development, account cleanup, custom training videos, data entry, and hourly consultation. Sold separately to subscription customers who need hands-on assistance or customization beyond the standard product.

Quantifiable outcome

• Users report billable hours nearly doubled after implementing FunctionFox
• +3 more outcomes

Named customers12 records

Segments5 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration1 record

Feature8 records

Scale indicators5 records

Recent moves4 records

Expansion highlights6 records

Direct peers

• Toggl Track: Toggl Track is a time tracking tool popular with agencies, freelancers, and creative teams, offering cross-platform (web, mobile, desktop) tracking and team reporting. Direct overlap with FunctionFox's time-tracking-first value proposition.
• Scoro: Scoro provides all-in-one business management software combining project management, time tracking, billing, and reporting for agencies and professional services. Comparable in scope and pricing model to FunctionFox's broader agency management ambitions.
• Productive: Productive is an all-in-one agency management platform offering time tracking, project management, resource planning, and billing built specifically for creative and marketing agencies. Closest direct peer in terms of vertical SaaS scope and customer target.
• ClickTime: ClickTime is a time tracking and workforce management platform built for professional services, agencies, and nonprofits. Overlaps with FunctionFox on timesheets, billing integration, and resource management for billable-hour-based teams.
• Harvest: Harvest provides time tracking, invoicing, and reporting for creative agencies and professional services firms. Most direct competitor to FunctionFox with overlapping SMB creative agency customer base, per-seat pricing model, and integration-first philosophy.
• Paymo: Paymo is a work management platform with time tracking, project management, invoicing, and resource scheduling tailored to creative agencies and freelancers. Comparable pricing tier structure and SMB creative agency focus.
• Hubstaff: Hubstaff offers time tracking with productivity monitoring, invoicing, and project management primarily for remote agencies and distributed teams. Comparable core time-tracking functionality with broader productivity feature set.

Broad incumbents

• Monday.com: Monday.com is a broad work management platform with time tracking, project management, and AI features used by agencies and creative teams as a horizontal alternative. Broader scope than FunctionFox but competes for the same creative team budgets.
• Wrike: Wrike is a broad project management platform with time tracking, reporting, and resource management features used by mid-market and enterprise agencies. Competes with FunctionFox in the project management layer with broader workflow scope.

Emerging players

• Float: Float provides resource management and capacity planning software for agencies, studios, and consultancies. Overlaps specifically with FunctionFox's resource management and availability forecasting modules.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat6 records

Key risks6 records

Key highlights6 records

Customer concentration

• Facebookfacebook.com/functionfox
• LinkedInlinkedin.com/company/functionfox-systems
• Xx.com/functionfox

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about FunctionFox