ExactEstate
ExactEstate is a cloud-based property management SaaS platform serving affordable housing operators managing LIHTC, HUD, Section 8, USDA, and HOME programs, with secondary markets in multifamily and HOA management, using a 3-click workflow standard, native compliance, and flat per-unit pricing.
- Company typePrivate
- Founded2018
- HeadquartersAlpharetta, United States
- Headcount1–10
- GTM typeB2B
- OfferingSoftware
What ExactEstate does
ExactEstate is a cloud-based property management SaaS platform headquartered in Roswell, Georgia, designed primarily for affordable housing operators managing LIHTC, Section 8 (project-based and tenant-based), HUD, Section 202/811, USDA Rural Development, HOME, Tax-Exempt Bond, RAD, Public Housing, and state HFA programs. The platform is legally held under ViaTech Systems and is founder-led by CEO Matt Hoskins, with secondary coverage of market-rate multifamily and HOA management. Its defining UX standard is a proprietary "3-click methodology" that purports to complete core workflows, including TIC generation, recertifications, work orders, rent posting, and compliance reporting, in three clicks or fewer.
The platform integrates property management (dashboards, work orders, reporting), resident management (24/7 portal, digital leasing, nine-channel screening, autopay rent collection), accounting and finance (GAAP-compliant double-entry GL with 58 pre-defined transaction codes, Plaid bank feeds, 93 pre-built reports), and LIHTC compliance (native HUD TRACS submission, USDA MINC XML generation, automated Tenant Income Certification generation, subsidy tracking, HAP reconciliation). EEva AI is an embedded generative AI assistant that drafts leases, notices, and forms, while the Business Intelligence Suite is an add-on with eight ML models predicting delinquency risk, move-out risk, cure probability, and work order volume. Infrastructure is SOC 2 Type 2 compliant with end-to-end encryption and U.S.-hosted cloud storage.
ExactEstate monetizes through a flat $3 per-unit-per-month subscription that includes all features with unlimited users and support, a $300 monthly minimum for portfolios under 100 units, and transaction-based payment processing fees of 2.85% on credit/debit cards and $1.85 flat per ACH transaction. The go-to-market is sales-led and demo-first, targeting mid-market property management operators seeking to migrate from Yardi, Buildium, or AppFolio, supported by free assessment tools (HOTMA Readiness Assessment, ROI and Savings Calculators) and direct competitor comparison pages. The company is privately held, has not disclosed external institutional funding, and operates with a reported 1-10 employees.
ExactEstate firmographics
Firmographics- Name
- ExactEstate
- Legal name
- ViaTech Systems
- Website
- https://exactestate.com
- Company type
- Private
- Founded year
- 2018
- Operating status
- Operating
- Headcount range
- 1–10 employees
- Short description
- ExactEstate is a cloud-based property management SaaS platform serving affordable housing operators managing LIHTC, HUD, Section 8, USDA, and HOME programs, with secondary markets in multifamily and HOA management, using a 3-click workflow standard, native compliance, and flat per-unit pricing.
- Ownership category
- akta.pro rank
ExactEstate industry classification
Industry- Product category
- Property Management Software
- NAICS
- Software Publishers (5132)
- SIC
- Real Estate Agents & Managers (For Others) (6531)
- akta.pro primary industry
- Online/Virtual Real Estate Auctions (Marketplace Platforms) (BPAJAEAJ)
Keywords
Where ExactEstate is headquartered
LocationHeadquarters
- HQ city
- Alpharetta
- HQ country
- United States
- HQ region
- North America
Offices1 record
Markets served
ExactEstate business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Technology or R&D, Personnel, Marketing or Sales, Infrastructure, Operations
Revenue model
- Subscription SaaS - Per Unit: Monthly subscription based on number of units managed at $3/unit/month flat rate. All features included - no tiered pricing, no module add-ons. Includes unlimited users, unlimited support, data migration, and implementation.
- Minimum Fee for Small Portfolios: $300 flat fee per month for portfolios under 100 units as minimum commitment.
- Payment Processing: Transaction fees on payment processing: 2.85% for credit/debit cards, $1.85 flat fee for ACH transactions. Lowest processing fees in the industry.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Unit Pricing | Monthly | Standard Tier - $3/unit/month |
| Unit Pricing | Monthly | BI Suite Add-on |
| Transaction based/ take rate | Pay-as-you-go | Payment Processing Rates |
Go-to-market motion1 record
Distribution channels1 record
Marketing channels7 records
ExactEstate product offering
Product offeringCore offering
ExactEstate sells a unified cloud-based property management SaaS platform that combines property operations, resident lifecycle management (screening, digital leasing, rent collection), GAAP-compliant accounting, and native affordable housing compliance workflows (LIHTC, HUD TRACS, Section 8, USDA RD, HOME, RAD, state HFAs). The platform is sold on a flat per-unit subscription with unlimited users, unlimited support, data migration, and implementation included, augmented by an optional Business Intelligence predictive analytics add-on, EEva AI generative document assistant, and website design services.
Product overview
ExactEstate is a unified property management platform built by property managers for property managers, serving affordable housing (LIHTC, Section 8, HUD, USDA, HOME), multifamily, and HOA markets. The core platform is architecture based on a 3-click methodology, where all critical tasks (TIC generation, recertifications, work orders, rent posting, reporting) are accessible within three clicks. The platform consists of integrated modules: Property Management (dashboards, work orders, reporting), Resident Management (portal, digital leasing, screening, rent collection), Accounting & Finance (GAAP-compliant GL, payments, 93 pre-built reports), LIHTC Compliance (native HUD TRACS, automated TICs, layered certifications), EEva AI (generative document creation), and an optional Business Intelligence Suite add-on (predictive analytics). Implementation & Security and Website Design & Development round out the offering. All features are included at a flat $3/unit/month price with unlimited users and support. A free Knowledge Hub provides self-service documentation, and free tools include HOTMA Compliance Assessment and ROI Calculators.
Differentiator
Problem solved
Functional benefit
Brands
- EEva AI: Virtual assistant for drafting leases, notices, and forms in seconds.
- EE Academy
- Business Intelligence Suite
Products and services
- ExactEstate Property Management Platform Unified cloud-based property management platform for affordable housing, multifamily, and HOA management companies. Includes integrated property operations (dashboards, work orders, reporting), resident lifecycle management (24/7 resident portal, digital leasing, tenant screening across 9 types, rent collection with autopay), GAAP-compliant accounting (double-entry GL, accounts payable, 93 pre-built reports, Plaid bank feeds), and native LIHTC/HUD/USDA compliance (TRACS submission, automated TICs, layered certifications, state-specific TIC templates). Sold on a flat per-unit subscription with unlimited users, unlimited support, data migration, and implementation included.
- EEva AI AI-powered virtual assistant that generates leases, notices, recertification notices, addendums, and tenant communications automatically in seconds. Included as a built-in feature of the ExactEstate platform for property management operators and compliance staff.
- Business Intelligence Suite Add-on predictive analytics module providing 8 machine learning models that score resident behavior to predict delinquency risk, move-out risk, cure probability, and work order forecasting. Sold as a monthly per-unit add-on for property management operators seeking to reduce bad debt.
- Website Design & Development Property website design and hosting service for property management operators that synchronizes with units in the ExactEstate platform. Offered as an additional service beyond the core subscription pricing.
- Payment Processing Integrated payment processing service for tenant rent collection and other transactions, charged at 2.85% for credit/debit cards and $1.85 flat fee for ACH transactions, billed pay-as-you-go. Available to ExactEstate platform customers for tenant-facing payments.
Quantifiable outcome
- TIC certification time reduced from 45 minutes to under 10 minutes
- +6 more outcomes
Companies that use ExactEstate
Customer profileNamed customers7 records
Segments3 records
Ideal customer profiles3 records
ExactEstate technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration4 records
AI capability4 records
Feature11 records
ExactEstate partnerships and signals
Strategic signalPartnerships
Three partnerships are on record, tiered core.
- CreditRentBoostcoreIntegration allowing residents to report on-time rent payments to TransUnion, Equifax, and Experian credit bureaus with no credit inquiry required. Residents can save 5% with code ExactEstate. Option to offer to all residents or let residents opt-in through the portal.
- DocuSigncoreElectronic signature integration enabling seamless, secure digital signatures directly within ExactEstate for leases, compliance documents, notices, and addendums. Embedded DocuSign for audit trail on every document send.
- PlaidcoreLive bank feed integration with smart matching for real-time cash position tracking and automated transaction reconciliation.
Scale indicators2 records
Recent moves6 records
Expansion highlights6 records
ExactEstate competitors and assessment
Company assessmentDirect peers
- Buildium: Buildium is a property management SaaS platform primarily serving small-to-mid-market residential portfolios. ExactEstate names Buildium as a displacement target, positioning its real accounting and vendor portal as differentiators versus Buildium's more basic offering.
- Propertyware: Propertyware is a single-family and small multifamily property management SaaS platform serving residential portfolios. It overlaps with ExactEstate's multifamily and HOA segments though it lacks affordable housing compliance depth.
- AppFolio: AppFolio is a property management SaaS platform serving residential, commercial, and affordable housing portfolios. ExactEstate explicitly names AppFolio as a displacement target, citing deeper affordable-housing compliance and flat pricing as differentiators against AppFolio's tiered pricing model.
- Yardi: Yardi is the dominant incumbent in affordable housing property management software (Yardi Voyager Affordable Housing). ExactEstate explicitly compares against Yardi and targets it for displacement; both serve LIHTC, Section 8, and HUD operators, but Yardi is the entrenched market leader with broader enterprise reach.
- ResMan: ResMan is a property management platform purpose-built for affordable housing, including LIHTC, Section 8, and HUD programs. It is one of the closest direct competitors to ExactEstate given its similar vertical focus on affordable housing compliance.
- RentManager: RentManager (by London Computer Systems) is a property management software platform serving residential, commercial, and affordable housing operators with accounting, compliance, and tenant screening. It is a direct competitor in the affordable housing mid-market segment where ExactEstate competes.
Emerging players
- PayProp: PayProp is a property management and rent collection platform focused on residential letting agents and landlords. It overlaps with ExactEstate's resident management and rent collection capabilities but does not serve the affordable housing compliance vertical.
- TenantCloud: TenantCloud is a property management platform serving small landlords and residential portfolios with tenant screening, rent collection, and accounting features. It competes with ExactEstate in the smaller multifamily and HOA segments but lacks affordable housing compliance depth.
Broad incumbents
- RealPage: RealPage is a large multifamily property management software suite serving enterprise operators with affordable housing compliance, analytics, and AI modules. It overlaps with ExactEstate's affordable housing and multifamily segments but at much larger scale and broader portfolio scope.
- MRI Software: MRI Software (formerly MRI Real Estate Software) provides property management, accounting, and affordable housing compliance solutions to enterprise and mid-market operators. It is comparable to ExactEstate in serving affordable housing workflows but at significantly larger scale and broader portfolio breadth.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
ExactEstate social profiles
Digital presenceExactEstate compliance and trust
Trust signalCompliance3 records
ExactEstate financial estimates
Financial estimateRevenue estimate
Valuation estimate
ExactEstate leadership team
Management profileNumber of profiles
Profiles1 record
ExactEstate funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
ExactEstate M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about ExactEstate
What does ExactEstate do?
ExactEstate sells a unified cloud-based property management SaaS platform that combines property operations, resident lifecycle management (screening, digital leasing, rent collection), GAAP-compliant accounting, and native affordable housing compliance workflows (LIHTC, HUD TRACS, Section 8, USDA RD, HOME, RAD, state HFAs). The platform is sold on a flat per-unit subscription with unlimited users, unlimited support, data migration, and implementation included, augmented by an optional Business Intelligence predictive analytics add-on, EEva AI generative document assistant, and website design services.
Is ExactEstate a public or private company?
ExactEstate is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was ExactEstate founded?
ExactEstate was founded in 2018. It employs 1 to 10 people.
Where is ExactEstate based?
ExactEstate is headquartered in Alpharetta, United States, in the North America region.
How does ExactEstate make money?
Three revenue lines are on record. Subscription SaaS - Per Unit is the primary driver. The others are minimum Fee for Small Portfolios and payment Processing.
Who are ExactEstate's main competitors?
Direct peers on record are Buildium, Propertyware, AppFolio, Yardi, ResMan and RentManager. Emerging players are PayProp and TenantCloud. Broad incumbents are RealPage and MRI Software.
Does ExactEstate have an API?
No public API is recorded for ExactEstate.
What industry is ExactEstate in?
ExactEstate's product category is Property Management Software. Its primary akta.pro industry code is BPAJAEAJ, Online/Virtual Real Estate Auctions (Marketplace Platforms). Its NAICS code is 5132 and its SIC code is 6531.