DeskFlow

What DeskFlow does

DeskFlow is a Belgian cloud SaaS company founded in 2008 and headquartered in Antwerp (Aartselaar) that builds omnichannel inventory, order, and invoicing software for small and medium enterprises. The platform synchronizes stock, orders, and pricing in real time across webshops (Shopify, WooCommerce, Lightspeed, Mijnwebwinkel, PrestaShop), physical retail/POS, B2B/EDI channels, and field service operations, with a Teamleader CRM add-on that converts won deals into reserved orders. Core modules cover inventory management (actual vs. theoretical stock, multi-location, barcode scanning, serial/batch, consignment), order lifecycle tracking (quote-to-invoice with picking status and partial deliveries), omnichannel selling, and PEPPOL-compliant e-invoicing aligned to the Belgian 2026 and EU 2030 mandates.

The underlying architecture is a modular cloud platform accessed through a web console and a mobile app for warehouse operations, with bidirectional API-based integrations into 31+ third-party systems spanning accounting (Yuki, Octopus, Exact Online, Clearfacts, Wolters Kluwer), CRM (Teamleader, Companyweb), fulfillment (Sendcloud, Shopwedo, Bleckmann), communication (Office 365, Google Workspace, Mailchimp), payment (CCV), BI (Power BI), EDI (Babelway), telephony, e-signature, and storage. Pricing is fully modular and subscription-based: from €38/month for the Teamleader add-on or €75/month standalone, with €15–€45/month per add-on module (multi-location, serial/batch, consignment, retail/POS, field service, B2B, automation/BI, compositions/assembly, per sales channel), a 10% discount on annual billing, and a 14-day free trial without credit card.

DeskFlow's business model is a hybrid sales-led and product-led motion targeting Belgian KMOs with 2–50 employees, combining self-serve trials, interactive demos, and a 30-minute discovery call with a partner channel (accountants, web developers, digitalization agencies) and Shopify App Store distribution. The company is private, employs 1–10 people, originated from founder Dennis De Cock's prior consultancy De Cock ICT, has served 200+ KMOs as of recent disclosure, and in 2024 added Marc Coppens (ex-CEO Visma|Yuki) as an investor and shareholder.

Name

DeskFlow

Legal name

Deskflow

Website

https://deskflow.eu

Company type

Private

Founded year

2008

Operating status

Operating

Headcount range

1–10 employees

Short description

DeskFlow is a Belgian cloud SaaS platform that provides omnichannel inventory, order, and invoicing management for small and medium enterprises (2–50 employees), integrating with webshops, CRM (Teamleader), accounting, and POS systems across 31+ pre-built connectors.

Ownership category

akta.pro rank

Product category

Omnichannel Inventory and Order Management Software

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (5182), Custom Computer Programming Services (541511)

SIC

Services-Prepackaged Software (7372), Services-Computer Integrated Systems Design (7373)

akta.pro industry

PRIMARYBPAMAMAK

Workflow Automation & No-Code Collaboration

Business & Public Services/Web, Mobile & Digital Platforms/Collaboration, Productivity & Work Platforms

SECONDARYHDAEAHAG

iBPMS (Intelligent BPM Suites) & Process Automation Suites

Hardware, Technology & Telecom/Enterprise Platforms & Databases/Business Process Management (BPM), Workflow & Automation Platforms

Keywords

• Omnichannel inventory management
• Cloud order management
• Ecommerce stock synchronization
• SME warehouse management
• B2B webshop integration

Headquarters

HQ city

Kontich

HQ country

Belgium

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Marketing or Sales, Operations, Infrastructure

Revenue model

1. Subscription Licenses: Monthly or annual subscription fees based on selected modules and number of users. Modular pricing allows customers to pay only for needed functionality. Core product starts from €38/month for Teamleader add-on or €75/month for standalone use.

Pricing tiers

Go-to-market motion2 records

Distribution channels4 records

Marketing channels10 records

Core offering

DeskFlow is a cloud-based omnichannel retail management SaaS platform that synchronizes inventory, orders, and invoicing in real time across webshops (Shopify, WooCommerce, Lightspeed, Mijnwebwinkel, Prestashop), physical stores, and B2B/EDI channels. It is built specifically as an affordable, modular alternative to large ERP systems for Belgian SMEs, integrating with existing CRM and accounting tools (Teamleader, Yuki, Exact Online, Octopus) without requiring replacement.

Product overview

Deskflow is a cloud-based all-in-one omnichannel retail software platform for SMEs (2-50 employees) in Belgium and the Netherlands. The platform is built around a unified core system — the Deskflow Platform — which provides real-time inventory synchronization, order management, and invoicing across all sales channels. It integrates core modules for Inventory Management (Voorraadbeheer), Order Management (Orderopvolging), Omnichannel selling, and Webshop Integration (Shopify, WooCommerce, Lightspeed, Mijnwebwinkel, Prestashop). The platform offers a modular add-on ecosystem including a Teamleader Add-on (for Teamleader CRM users), Multi-location, Serienummers & Batch Tracking, Retail/POS, Field Service, B2B Module, Automatisatie & BI, Bills of Materials, Consignment, and PEPPOL E-invoicing. The platform connects with accounting software (Yuki, Octopus, Exact Online, Clearfacts, Wolters Kluwer), fulfillment tools (Sendcloud, Shopwedo, Bleckmann), communication tools (Office 365, Google Workspace), payment terminals (CCV), and other operational tools. Pricing is modular based on users and integrations, starting from €38/month for the Teamleader add-on and €75/month for the standalone platform.

Differentiator

Problem solved

Functional benefit

Products and services

• DeskFlow Platform Cloud-based omnichannel retail management platform that synchronizes inventory, orders, and invoicing in real time across webshops, physical stores, and B2B/EDI channels; serves as the central system of record for Belgian SMEs selling through multiple channels.
• Voorraadbeheer (Inventory Management) Real-time inventory management module providing actual and theoretical stock levels, automatic replenishment suggestions, multi-location warehouse support, barcode scanning, and mobile picking/receiving/counts.
• Orderopvolging (Order Management) Order tracking module covering the full cycle from quote to invoice, with automatic customer status notifications, backorder management, picking status tracking, partial delivery support, and customizable Word-based delivery note and invoice templates.
• Omnichannel Module Omnichannel selling module that centralizes inventory and orders from webshops, physical stores, and EDI channels with bidirectional real-time sync, per-channel pricing, product feed management, and channel-specific performance reporting.
• Webshop Integration (Shopify, WooCommerce, Lightspeed, Mijnwebwinkel, Prestashop) Pre-built connectors that link Shopify, WooCommerce, Lightspeed, Mijnwebwinkel, and Prestashop webshops to DeskFlow for automatic inventory synchronization, order import, and stock reservation to prevent overselling and eliminate manual data entry.
• Teamleader Add-on Inventory and order management add-on for Teamleader Focus and Orbit CRM users that syncs customers, products, and deals and automatically converts won deals to orders with stock reservation; priced at €38/month and does not require additional Teamleader licenses for warehouse staff.
• PEPPOL E-invoicing 100% PEPPOL-compliant e-invoicing module supporting PEPPOL UBL format over the Peppol network for sending and receiving electronic invoices, with automatic VAT and OSS processing for cross-border EU sales.
• Multi-location Inventory Management Add-on for managing inventory across multiple warehouses, depots, or service vehicles from a single central interface, with per-location inventory and a consolidated total overview; priced at €25/month per location.
• Retail / POS Point-of-sale module for physical retail store operations including CCV payment terminal integration and barcode scanning; priced at €45/month per location/cash register.
• B2B Webshop Module (WooCommerce) B2B webshop extension for WooCommerce enabling customer-specific pricing, hidden prices for non-logged-in visitors, customer group segmentation with tiered discounts, real-time stock visibility, and approval workflows for new B2B registrations.

Named customers11 records

Segments5 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration32 records

Feature9 records

Partnerships

Ten partnerships are on record, tiered core.

• TeamleadercoreTechnology or IntegrationOfficial API integration with Teamleader Focus and Orbit. DeskFlow acts as an add-on for inventory and warehouse management. Deals won in Teamleader automatically convert to orders in DeskFlow. Customers and products sync bidirectionally. No extra Teamleader licenses needed for warehouse staff.
• ShopifycoreTechnology or IntegrationBidirectional real-time sync with Shopify. Products, prices, inventory, and orders synchronize automatically. DeskFlow app available in Shopify App Store.
• WooCommercecoreTechnology or IntegrationBidirectional real-time sync with WooCommerce. Stock, prices, products, and orders synchronize automatically. Includes B2B module for customer-specific pricing.
• LightspeedcoreTechnology or IntegrationBidirectional sync with Lightspeed for both webshop and POS/physical store. Stock synchronizes across all sales channels including physical retail locations.
• MijnwebwinkelcoreTechnology or IntegrationBidirectional real-time synchronization with Mijnwebwinkel webshop platform. Stock, products, and orders sync automatically.
• PrestaShopcoreTechnology or IntegrationBidirectional real-time synchronization with PrestaShop. Complete inventory and order management for PrestaShop merchants.
• YukicoreTechnology or IntegrationAutomatic synchronization of invoices and credit notes from DeskFlow to Yuki accounting. Payment status returns to DeskFlow in real-time. Eliminates double data entry between systems.
• Exact OnlinecoreTechnology or IntegrationAutomatic invoice and credit note synchronization from DeskFlow to Exact Online. Payment updates return in real-time. Accountant always has current, error-free data.
• OctopuscoreTechnology or IntegrationAutomatic invoice and credit note synchronization to Octopus accounting software. Payment information returns to DeskFlow in real-time. Perfect synergy for Belgian KMO's.
• SendcloudcoreTechnology or IntegrationAutomatic shipping label generation and tracking number return. Supports multi-collo shipments with multiple boxes each getting separate labels. Connects with bpost, DPD, DHL, PostNL, and UPS carriers.

Scale indicators5 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Cin7: Cloud inventory and order management platform with multi-channel sync (Shopify, WooCommerce, Amazon, EDI) for growing retailers and wholesalers. Direct peer on omnichannel inventory synchronization, B2B/EDI workflows and multi-location stock — the exact feature set DeskFlow sells into Belgian KMO's.
• Odoo: Open-source modular ERP (CRM, inventory, sales, accounting, e-commerce) widely adopted by SMBs across Europe. Direct peer because DeskFlow explicitly positions against Odoo as too heavy/complex for KMO's, yet overlaps on inventory, order management and e-commerce sync.
• Lightspeed Commerce: POS and omnichannel commerce platform for retail and hospitality SMBs. Direct peer in omnichannel inventory + POS for small retailers, and one of DeskFlow's deepest integration partners (webshop and POS), competing for the same retail KMO wallet.
• Zoho Inventory: Cloud inventory and order management module within Zoho's SMB suite. Direct peer on SMB inventory, multi-channel sales, order-to-invoice workflow and accounting integration, sold on a similar modular subscription.
• Unleashed Software: Cloud inventory management SaaS for SMB retailers, wholesalers and manufacturers. Direct peer in real-time stock, multi-location, B2B and accounting integrations — same modular add-on pricing philosophy as DeskFlow.
• Teamleader: Belgian/Dutch CRM, quoting and invoicing SaaS for SMBs. Directly comparable because DeskFlow's flagship add-on product (€38/month) sits on top of Teamleader, integrates bidirectionally with its deal-to-order flow, and shares the same Belgian KMO (2-50 employees) ICP — making Teamleader both the lead channel and the most credible substitute.
• TradeGecko (QuickBooks Commerce): Inventory and order management SaaS for SMB retailers/wholesalers (now part of Intuit QuickBooks). Direct peer in cloud-based omnichannel inventory, B2B pricing and order workflows targeting the same 2-50 employee retail/wholesale SMBs.
• Katana Cloud Inventory: Cloud inventory + light manufacturing/ERP for SMB manufacturers and makers. Direct peer in modular SaaS inventory, bill-of-materials, multi-channel order flow and SMB pricing tier.

Broad incumbents

• Visma: Large Nordic/Benelux business software group (owner of Yuki, e-conomic, etc.). Comparable because investor Marc Coppens is its Yuki co-founder and Yuki is one of DeskFlow's anchor accounting integrations — making Visma both a partner conduit and a broad incumbent that bundles ERP/accounting/inventory.

Regional players

• Exact Online: Dutch SaaS accounting + ERP suite widely used by Benelux SMBs. Comparable as one of DeskFlow's headline accounting integrations (Exact Online), and a competitor in the same Dutch-speaking KMO segment with broader bundled functionality.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights6 records

Customer concentration

• Facebookfacebook.com/deskflow
• LinkedInlinkedin.com/company/deskflow
• Instagraminstagram.com/deskflow
• Xx.com/desk_flow

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about DeskFlow