Records Management Center

What Records Management Center does

Records Management Center (RMC), operating since 1995 as a division of the family-owned Lynch Group, provides secure records storage, NAID AAA Certified document and hard-drive destruction, document scanning and digital conversion, and statewide courier services to businesses primarily in Maine and New Hampshire. The platform is anchored by a climate-controlled storage facility of over 1.5 million cubic feet, a fleet of owned mobile shredding trucks, and a proprietary ClientWeb online portal for inventory management and digital file access. Service delivery is built around the records lifecycle — from scheduled pickup and certified destruction, to indexed storage and on-demand retrieval, to OCR-enabled digital conversion — and is supported by NAID AAA, HIPAA, HITECH, FINRA, GLBA, Sarbanes-Oxley, and FACTA compliance programs that make the company a qualified vendor for healthcare, legal, financial, government, insurance, education, and real estate buyers.

The company generates revenue through a mix of recurring and usage-based pricing: monthly subscription fees for off-site storage (priced by the cubic or linear foot), scheduled shredding programs (weekly/biweekly/monthly), one-time purges and drop-off shredding (priced by box or bin), scan-on-demand and project-based scanning (priced by count and processing requirements), and per-user online file hosting via ClientWeb and Citrix ShareFile. Go-to-market is sales-led, with phone-based inside sales, online quick-quote forms, and a direct field-sales team targeting regulated industries across the region. Three acquisitions (Shredding On Site in 2016, Aroostook Shredding in 2019, Without A Trace Shredding in 2023) extended the certified shredding footprint across Maine and into New Hampshire, while a December 2025 partnership with Revver added cloud-based document management with AI-powered features as a new recurring product line. RMC/SOS is led day-to-day by VP Sam Froelich (joined Feb 2025, promoted Apr 2026) and operates under Lynch Group President Ryan Lynch.

Name

Records Management Center

Legal name

Records Management Center

Website

https://rmcmaine.com

Company type

Private

Founded year

1995

Operating status

Operating

Headcount range

11–50 employees

Short description

Records Management Center, a Lynch Group division founded in 1995, provides secure records storage, NAID AAA Certified shredding, and document scanning to regulated businesses across Maine and New Hampshire. Services include off-site storage, mobile and plant-based destruction, and cloud document management.

Ownership category

akta.pro rank

Product category

Records Management Services

NAICS

Document Preparation Services (56141), Libraries and Archives (519210)

SIC

Refuse Systems (4953), Services-Computer Processing & Data Preparation (7374)

akta.pro primary industry

Corporate Records Storage (Commercial/Enterprise) (TLALALAA)

akta.pro secondary industries

Confidential Document Destruction & Secure Recycling (Shredding) (IMAIAFAO), Confidential Document & Media Destruction (On-site Shredding Programs) (BPABALAI), Data Destruction Services (On-site/Off-site, Media Sanitization) (BPALAIAC)

Keywords

• Records management services
• Secure document shredding
• Document scanning services
• Offsite records storage
• Electronic media destruction

Headquarters

HQ city

Bangor

HQ country

United States

HQ region

North America

Offices7 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Infrastructure, Supply Chain, Technology or R&D, Marketing or Sales

Revenue model

1. Secure Records Storage: Monthly storage fees for off-site records storage, priced by the cubic foot or linear foot. Includes vault and tape storage options, file indexing, data entry, inventory tracking, and delivery/retrieval fees.
2. Document Shredding Services: Regularly scheduled shredding programs (weekly, biweekly, monthly) with locked containers. One-time purges priced by box or bin. On-site and off-site hard drive destruction priced by unit. Drop-off shredding also available.
3. Document Scanning & Conversion: High-speed scanning services priced based on total scan counts, document condition, document sizes, required preparation, file output configuration, OCR processing, and other factors. Archive scanning for projects of all sizes, day-forward scanning with 24 or 48-hour turnaround.
4. Online File Hosting: Local secure file hosting and accessibility through ClientWeb online web portal and Citrix ShareFile, priced per user and storage volumes.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels6 records

Core offering

Records Management Center provides secure document destruction (on-site and off-site paper shredding, hard drive and e-media destruction), high-speed document scanning and digital conversion, and climate-controlled off-site physical records storage with online file management through its proprietary ClientWeb portal. The company also operates a statewide courier service for file retrieval and delivery across Maine and New Hampshire. All destruction services are NAID AAA Certified, and the platform supports compliance with HIPAA, FINRA, FACTA, GLBA, and Sarbanes-Oxley.

Product overview

Records Management Center (RMC) & Shredding On Site (SOS) operates as a unified records and information management platform offering four interconnected service categories: Secure Document Destruction (on-site and off-site shredding, hard drive/e-media destruction), Document Scanning & Digital Conversion (document imaging, medical record scanning, microfiche/microfilm scanning with OCR processing), Secure Records Storage & Management (off-site storage, ClientWeb online portal, courier service), and Cloud Document Management (Revver partnership). The platform is built around NAID AAA Certified destruction processes, climate-controlled storage facilities, and high-speed scanning operations, all managed through a proprietary inventory management system. The company has grown through strategic acquisitions including SOS (2016), Aroostook Shredding (2019), and Without A Trace (2022).

Differentiator

Problem solved

Functional benefit

Brands

• Shredding On Site: Mobile and plant-based NAID AAA Certified document and hard drive destruction services
• ClientWeb
• Revver

Products and services

• Secure On-Site Shredding

Quantifiable outcome

• Saves over 100,000 trees annually through paper recycling
• +2 more outcomes

Named customers1 record

Segments8 records

Ideal customer profiles4 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration1 record

AI capability2 records

Feature4 records

Partnerships

One partnership is on record.

• RevvercoreTechnology or Integration · 4 December 2025Revver is a leading cloud-based electronic document management system (EDM) designed to help organizations transition to digital workflows while maintaining security, compliance, and operational efficiency. RMC/SOS is an implementation and support partner for Revver, offering full implementation support, user training, and customized solutions. Features include automated workflows, AI document intelligence, electronic signatures, and compliance tools.

Scale indicators6 records

Recent moves9 records

Expansion highlights6 records

Others

• ARC Document Solutions: Public document solutions and printing services company with overlap on document scanning/imaging and records-related services. Thematically adjacent in document lifecycle management though broader print-management orientation.

Direct peers

• DataBank: Records and information management provider offering document storage, scanning, shredding, and data management services to regulated industries. Comparable as a similarly-sized competitor in the integrated RIM space.
• GRM Document Management: Mid-market provider of records storage, secure shredding, document scanning, and cloud document management. Highly comparable as a similar-size integrated RIM services company with enterprise content management capabilities.
• Corodata: Regional records storage and shredding provider serving West Coast and select U.S. markets with climate-controlled vaults and NAID AAA-certified destruction. Comparable as a similarly-sized regional RIM operator.
• Access Information Management: Large independent records and information management provider offering physical storage, secure shredding, document imaging, and digital solutions. Closely comparable to RMC's integrated shredding/scanning/storage platform with NAID AAA-certified destruction.
• Vital Records Control: Regional records management company offering physical storage, secure shredding, document imaging, and healthcare-focused records services. Direct comparable across all RMC service lines with similar SMB/healthcare/legal customer mix.

Broad incumbents

• Cintas: Major North American business services provider offering secure shreding (Cintas Document Destruction) plus uniforms, first aid, and facility services. Comparable as a broad incumbent offering certified document destruction alongside other recurring business services.
• Iron Mountain: Global leader in physical records storage, secure shredding, and information management with national density and proprietary software. Directly comparable as the dominant incumbent in RMC's core service categories (records storage and certified shredding), though operating at vastly larger scale.
• Shred-it (Stericycle): One of North America's largest on-site shredding and document destruction providers, now part of Stericycle's secure information destruction business. Direct overlap with RMC/SOS in NAID AAA-certified shredding, hard-drive destruction, and recurring service contracts.

Emerging players

• PROSHRED Security: North American mobile shredding franchise network offering certified on-site document and hard-drive destruction. Comparable as a competitor specifically in the mobile shredding category RMC operates in with its SOS fleet.

Market position

Strengths5 records

Weaknesses4 records

Competitive moat4 records

Key risks5 records

Key highlights7 records

Customer concentration

• LinkedInlinkedin.com/company/records-management-center

Compliance7 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles6 records

Subsidiaries3 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Records Management Center