soft Xpansion
soft Xpansion is a private German enterprise software firm offering a proprietary Low-Code/No-Code platform (softXspace) and Microsoft 365-native (softXspace365) suites for document management, contract automation, and digital workflows, serving 250+ enterprise and government clients across 20+ countries.
- Company typePrivate
- Founded2000
- HeadquartersBochum, Germany
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What soft Xpansion does
soft Xpansion is a privately held German enterprise software company headquartered in Bochum, with a wholly-owned development subsidiary, soft Xpansion Ukraine Ltd., in Vinnytsia. Operating since 1999-2000, the company builds business process automation, document management, contract lifecycle management, and digital workspace software. With 100+ employees, it serves 250+ clients across more than 20 countries, reaching a reported 300,000+ users. Customer references include Raiffeisen Bank, ING Bank, Piraeus Bank, UKRSIBBANK, ArcelorMittal, Metinvest, KERNEL, COFCO Agri Resources Ukraine, Avrora, Novus, and Ukraine's Ministry of Digital Transformation. The company is led by Co-Founder and CEO Eduard Prodyedovych and holds ISO 9001:2015 and ISO 27001 certifications.
The company's core technology is softXspace, a proprietary Low-Code/No-Code platform featuring 10+ visual builders for processes, templates, forms, and data models. This platform underpins a configurable module family covering document management (softXspace Business, Archive, Client Archive), contract management, B2B client portals, collegial body portals, HR, procurement, credit, corporate intranet, and government document workflow. A separate pdfXpansion product line delivers PDF and print technologies developed over 20+ years. The Microsoft 365-native softXspace365 sub-brand provides parallel document and contract management built on Power Apps, Power Automate, SharePoint, and Teams, with 50+ pre-built connectors to SAP, Microsoft Dynamics, 1C, Salesforce, Zoho, Ukrainian EDI services (Vchasno, M.E.Doc), and government systems (Diia, BankID, Trembita). Qualified Electronic Signature support aligns with eIDAS and the ESIGN Act. AI capabilities are confined to NLP-based contract term analysis and predictive contract analytics within the softXspace Contract suite.
soft Xpansion generates revenue through subscription licensing of softXspace modules and softXspace365, alongside professional services for custom development, implementation, consulting, and testing across Alfresco, Nintex K2, Microsoft, OpenText Documentum, and OrchardCore platforms. Pricing is quote-based and annual. Go-to-market combines direct enterprise sales with two partner programs (for softXspace and softXspace365) and Microsoft 365 Marketplace distribution. The company operates with no disclosed external institutional investment, no recent funding rounds, no acquisition history, and no M&A activity in the source materials.
soft Xpansion firmographics
Firmographics- Name
- soft Xpansion
- Legal name
- soft Xpansion GmbH & Co. KG
- Website
- https://softxpansion.global
- Company type
- Private
- Founded year
- 2000
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- soft Xpansion is a private German enterprise software firm offering a proprietary Low-Code/No-Code platform (softXspace) and Microsoft 365-native (softXspace365) suites for document management, contract automation, and digital workflows, serving 250+ enterprise and government clients across 20+ countries.
- Ownership category
- akta.pro rank
soft Xpansion industry classification
Industry- Product category
- Enterprise Document Management Software
- NAICS
- Software Publishers (513210), Custom Computer Programming Services (541511), Computer Systems Design Services (541512)
- SIC
- Services-Prepackaged Software (7372), Services-Computer Programming Services (7371), Services-Computer Programming, Data Processing, Etc. (7370)
- akta.pro primary industry
- Low-Code/No-Code Application Platforms (HDAEAKAA)
- akta.pro secondary industries
- Process & Case Management Low-Code Platforms (HDAEAKAE), Contract Lifecycle Management (CLM) & Document Generation/Templating (HDAEAGAL), Enterprise Application UX, Portals & Low-Code Extensions (BPAEAGAM), Low-Code/No-Code Application Development & Modernization (BPAEAFAF)
Keywords
Where soft Xpansion is headquartered
LocationHeadquarters
- HQ city
- Bochum
- HQ country
- Germany
- HQ region
- Europe
Offices2 records
Markets served
soft Xpansion business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Operations, Marketing or Sales
Revenue model
- Software Licensing: Sale of Low-Code/No-Code platform softXspace, ready-to-use products (Business, Contract, Client Portal, Archive, Credit, Board, HR, Procurement, Government), and pdfXpansion PDF technologies as licensed software
- Professional Services: Individual software development, testing, IT consulting and audit of information systems, and implementation services using Alfresco, Nintex K2, Microsoft, OpenText Documentum, OrchardCore platforms
- Microsoft 365 Solutions: softXspace365 product line for Microsoft 365 environment including document management, contract management, and process automation
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Annual | Enterprise licensing with custom implementation |
Go-to-market motion2 records
Distribution channels4 records
Marketing channels8 records
soft Xpansion product offering
Product offeringCore offering
soft Xpansion develops and licenses the proprietary softXspace Low-Code/No-Code platform and a portfolio of ready-to-use enterprise applications for document management, contract lifecycle management, electronic archiving, procurement, HR, lending automation, B2B counterparty portals, and government workflows. The company also offers pdfXpansion PDF/Print technologies, the softXspace365 suite natively built on Microsoft 365, and the eddyDOCS digital workspace, complemented by professional services for custom development, integration, and consulting.
Product overview
soft Xpansion offers a platform-plus-modules architecture centered on the softXspace Low-Code/No-Code platform. The portfolio includes three main product lines: (1) The softXspace platform itself for automating business processes without programming, (2) pdfXpansion for PDF and print technologies, and (3) ready-to-use modules built on softXspace including softXspace Business (document management), softXspace Contract (contract lifecycle management), softXspace Client Portal (B2B counterparty exchange), softXspace Archive/Client Archive (electronic archives), softXspace Credit (loan automation), softXspace Board (collegial body portal), softXspace Procurement, softXspace HR, softXspace Government, and softXspace Corporate Portal. Additionally, the softXspace365 sub-brand provides Microsoft 365-native versions of document management and contract management solutions.
Differentiator
Problem solved
Functional benefit
Brands
- softXspace: LowCode/NoCode platform for automating business processes and developing solutions without programming. Includes ready-to-use modules for document management, contract management, HR, procurement, corporate portal, and government solutions.
- pdfXpansion
- softXspace365
- eddyDOCS
- Vulyk
- Trembita
Products and services
- softXspace Platform Low-Code/No-Code platform with 10+ visual builders for processes, templates, forms, and data models, enabling business users to configure and adapt enterprise solutions without writing code.
- pdfXpansion PDF and Print technologies for full-fledged work with PDF documents and electronic invoices, developed over 20 years as a proprietary technology stack.
- softXspace Business Document management software built on the softXspace platform for end-to-end document lifecycle management and automation of document management processes.
- softXspace Contract Contract management system automating the full lifecycle of company contracts and related documents including creation, approval, negotiation, signing, and renewal.
- softXspace Client Portal B2B portal enabling 24/7 exchange of documents and information with clients, partners, and suppliers through a feature-rich counterparty interaction interface.
- softXspace Board Collegial bodies automation portal providing a unified corporate space for supervisory boards, management boards, and committees of an organization.
- softXspace Archive Electronic document archive providing reliable, controlled, and managed long-term storage of electronic documents.
- softXspace Client Archive Archive of client cases and operations enabling structured storing and accounting of all interactions and operations with clients.
- softXspace Procurement Procurement management software organizing and automating business processes of budgeting, ordering, and supplies monitoring.
- softXspace Credit Loan process automation system covering credit issuance, agreement signing, and creditworthiness monitoring for banking workflows.
- softXspace Corporate Portal Company intranet portal providing an information space, employee collaboration hub, and unique access point to corporate resources.
- softXspace HR Comprehensive HR process automation solution covering hiring, onboarding, leave requests, transfers, and termination for human resources management.
- softXspace Government Document management system for state authority bodies and local governments, automating document workflow for public administration.
- softXspace365 Digital workspace and business process automation suite for Microsoft 365 covering inbound, outbound, and internal document flow, contract management, and electronic archive.
- softXspace365.Contract Contract lifecycle management system built natively within the Microsoft 365 ecosystem for organizations with existing Microsoft 365 subscriptions.
- eddyDOCS Digital workspace combining templates, processes and tasks, file management, digital signature, counterparty exchange, and archive capabilities into a unified environment.
Quantifiable outcome
- Up to 60% cost reduction in contract processing
- +5 more outcomes
Companies that use soft Xpansion
Customer profileNamed customers17 records
Segments6 records
Ideal customer profiles3 records
soft Xpansion technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration20 records
AI capability5 records
Feature6 records
soft Xpansion partnerships and signals
Strategic signalPartnerships
Five partnerships are on record, tiered flagship and core.
- Ministry of Digital Transformation of UkraineflagshipCollaboration on e-governance projects as part of EGO4UKRAINE initiative with U-LEAD with Europe programme support; developed Vulyk Information System for 500+ Administrative Service Centers and Trembita System for inter-agency electronic interaction used by 100+ state bodies
- Academy of Electronic ManagementcoreCo-development partner for Vulyk Information System and Trembita System government digital transformation projects
- Cybernetica LTDcoreTechnology partner for Trembita System implementation for electronic interaction of state electronic information resources
- MicrosoftcoreDeep technology partnership leveraging Microsoft Power Platform, Azure, SharePoint, Teams; softXspace365 product line built natively on Microsoft 365 ecosystem
- U-LEAD with EuropeflagshipEU funding programme supporting EGO4UKRAINE initiative for digital transformation of administrative services in Ukraine; funded development of Vulyk and Trembita systems
Scale indicators6 records
Recent moves6 records
Expansion highlights5 records
soft Xpansion competitors and assessment
Company assessmentDirect peers
- Nintex: Global low-code process automation and document workflow platform. Direct overlap with softXspace in process and case management, e-signatures, and document generation, and soft Xpansion is itself a Nintex K2 implementation partner.
- Appian: Enterprise low-code process automation platform serving banking, government, and insurance with case management and workflow tooling. Closely comparable to softXspace's process automation modules and vertical go-to-market.
- ProcessMaker: Low-code BPM/workflow platform with document management and process automation. Targets mid-market and enterprise customers with similar business-user configuration capabilities to softXspace.
- Creatio: Low-code platform combining BPM and CRM. Comparable to softXspace in no-code workflow design and vertical solutions in banking and manufacturing.
- Laserfiche: Document management and process automation suite with strong enterprise/government presence. Closely comparable to softXspace Business, Archive, and Government modules.
- M-Files: Metadata-driven document and information management platform with strong European and mid-market enterprise presence. Directly comparable to softXspace's document management and contract modules.
- Agiloft: Enterprise contract lifecycle management (CLM) platform with customisable workflow. Directly comparable to softXspace Contract and the company's NLP-enabled contract analytics offering.
Broad incumbents
- OpenText: Global ECM/Documentum leader; soft Xpansion is a services partner but OpenText is also a competitor in the same enterprise document management RFPs. Relevant as a broad incumbent competing for similar wallet share.
- Tungsten Automation (Kofax): Document capture, process automation, and intelligent automation incumbent. Overlaps with softXspace's invoice/PDF automation (pdfXpansion) and broader workflow solutions at enterprise scale.
Emerging players
- Templafy: Document generation and template management platform with strong Microsoft 365 integration. Comparable to softXspace365 and eddyDOCS for template-driven document automation within enterprise M365 environments.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
soft Xpansion social profiles
Digital presencesoft Xpansion compliance and trust
Trust signalCompliance2 records
soft Xpansion financial estimates
Financial estimateRevenue estimate
Valuation estimate
soft Xpansion leadership team
Management profileNumber of profiles
Profiles1 record
soft Xpansion subsidiaries and ownership
Company hierarchySubsidiaries1 record
soft Xpansion funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
soft Xpansion M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about soft Xpansion
What does soft Xpansion do?
soft Xpansion develops and licenses the proprietary softXspace Low-Code/No-Code platform and a portfolio of ready-to-use enterprise applications for document management, contract lifecycle management, electronic archiving, procurement, HR, lending automation, B2B counterparty portals, and government workflows. The company also offers pdfXpansion PDF/Print technologies, the softXspace365 suite natively built on Microsoft 365, and the eddyDOCS digital workspace, complemented by professional services for custom development, integration, and consulting.
Is soft Xpansion a public or private company?
soft Xpansion is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was soft Xpansion founded?
soft Xpansion was founded in 2000. It employs 11 to 50 people.
Where is soft Xpansion based?
soft Xpansion is headquartered in Bochum, Germany, in the Europe region.
How does soft Xpansion make money?
Three revenue lines are on record. Software Licensing is the primary driver. The others are professional Services and microsoft 365 Solutions.
Who are soft Xpansion's main competitors?
Direct peers on record are Nintex, Appian, ProcessMaker, Creatio, Laserfiche, M-Files and Agiloft. Broad incumbents are OpenText and Tungsten Automation (Kofax). Templafy is listed as an emerging player.
Does soft Xpansion have an API?
Yes. softXspace platform offers an extensive REST API for custom integrations. The platform provides 50+ ready-made connectors for ERP, CRM, EDI services, and other enterprise systems. Developers can use the REST API to build custom integrations and connect external systems with the softXspace platform.
What industry is soft Xpansion in?
soft Xpansion's product category is Enterprise Document Management Software. Its primary akta.pro industry code is HDAEAKAA, Low-Code/No-Code Application Platforms, with a secondary code of HDAEAKAE, Process & Case Management Low-Code Platforms. Its NAICS code is 513210 and its SIC code is 7372.