Artsystems

What Artsystems does

Artsystems (legal entity: ARTSYSTEMS, INC.) is a New York City-based private SaaS company, founded in 1989, that provides cloud-based art management software to commercial art galleries, artist studios, private collectors, and artist estates. The company operates as a subsidiary of Gallery Systems following its 2022 acquisition. Its core platform is an integrated online database accessible from any browser, hosted on AWS with 128-bit SSL encryption and automated daily backups, supporting inventory tracking, CRM, sales, financial management, provenance documentation, and reporting across unlimited works, contacts, and artists. The product suite centers on the ArtSystems Art Management database, complemented by Showroom — a no-code website builder with one-click database sync, art-world-specific templates, and configurable online viewing rooms — plus an A5 Pro desktop variant.

The platform differentiates through deep domain specialization: features such as editions tracking for print publishers, catalog raisonné support for artist estates, bibliography generation, barcode integration, multi-currency invoicing, and native condition reporting via Articheck. Integrations with QuickBooks (financial sync), Artsy (marketplace listings), and Articheck extend the ecosystem. The business model is annual subscription SaaS with publicly published pricing — $2,595/year for the core platform and $4,845/year for the bundled ArtSystems + Showroom tier — supplemented by per-seat user pricing, professional services for training and data extraction, and event-driven demand generation through art fair participation. Customer acquisition combines a sales-led enterprise motion (Book a Demo CTA, dedicated Head of Sales) with a self-serve SMB channel enabled by transparent pricing and an educational ebook funnel.

Name

Artsystems

Legal name

ARTSYSTEMS, INC.

Website

https://artsystems.com

Company type

Private

Founded year

1989

Operating status

Operating

Headcount range

11–50 employees

Short description

Artsystems provides cloud-based art management software and integrated website-building tools (Showroom) to commercial art galleries, artist studios, private collectors, and artist estates on a subscription SaaS model.

Ownership category

akta.pro rank

Product category

Gallery and Art Collection Management Software

NAICS

Software Publishers (5132)

SIC

Services-Mailing, Reproduction, Commercial Art & Photography (7330)

akta.pro primary industry

Business Management & Accounting (Artists) (MPAIAGAD)

Keywords

• Gallery management software
• Art inventory software
• Collection management software
• Artist studio software
• Website builder galleries

Headquarters

HQ city

New York

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations

Revenue model

1. ArtSystems Subscription (Annual): Annual subscription-based SaaS providing access to the ArtSystems online art management platform. Starting at $2,595 per year for the unlimited plan. Includes unlimited works, contacts, artists, and private online viewing rooms, plus live expert support and expert data transfer. Additional fees may apply for third-party software integrations.
2. ArtSystems + Showroom Bundle (Annual): Combined annual subscription for ArtSystems platform plus Showroom website builder at $4,845 per year. Includes full database integration, unlimited artworks, easy-to-use website builder, branding personalization, and configurable online viewing rooms.
3. User-Based Subscriptions: ArtSystems subscription quantity is determined by the number of individual users accessing the client database. Clients must maintain sufficient paid user subscriptions to cover all users. Monthly and discounted annual billing options are available. Annual invoices are payable by check, e-check from a US bank, or bank wire transfer.
4. Professional Services (Training & Data Extraction): Additional training sessions for subscribed users are available at standard hourly service rates, charged in advance. Data extraction upon termination (including documents, images, and table data) is available for an hourly fee, requiring an active subscription.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels7 records

Core offering

Artsystems provides a cloud-based art management SaaS platform for art galleries, artist studios, private collectors, and artist estates. The platform centralizes artwork inventory, CRM, sales, operations, finances, and reporting in one integrated database, and is complemented by Showroom, a no-code website builder with online viewing rooms that syncs with the database. Subscription is sold annually, with bundled and unlimited-use tiers, plus per-seat user pricing and professional services for training and data extraction.

Product overview

ArtSystems offers a unified platform-plus-modules architecture centered on two core products: ArtSystems Art Management (a comprehensive, cloud-based inventory management software) and Showroom (a website builder integrated with the ArtSystems database). The A5 Pro desktop version provides an alternative for users preferring local installation. All products share a common database, enabling automatic data synchronization between ArtSystems and Showroom, and support integrations with third-party platforms including QuickBooks, Artsy, and Articheck.

Differentiator

Problem solved

Functional benefit

Brands

• Showroom: A website builder designed for galleries, collectors, and artist studios that integrates with ArtSystems. It allows users to create stunning online presences with customizable templates and online viewing rooms.
• A5

Products and services

• ArtSystems Art Management Comprehensive, cloud-based inventory management software for art galleries, artist studios, and private collections. Provides flexible modules for CRM, inventory tracking, sales tools, operations and logistics management, financial reporting, multi-currency invoicing, barcode integration, editions tracking, bibliography generation, and digital asset management. Accessible from any online device with unlimited works, contacts, and artists included.
• Showroom Website Builder

Quantifiable outcome

• Unlimited works, contacts, and artists included in base plan — no per-item pricing
• +3 more outcomes

Named customers4 records

Segments4 records

Ideal customer profiles4 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration3 records

Feature10 records

Partnerships

Five partnerships are on record, tiered flagship and core.

• Gallery SystemsflagshipStrategic or Co-development Partner · 1 January 2022In 2022, ArtSystems joined Gallery Systems, a global leader in gallery, collection, and artist management software with over 800 museum and cultural collection clients. The acquisition brought extensive product leadership to ArtSystems and accelerated the development of enhanced products and services, including the Showroom website builder, for the dynamic online art world.
• ArtsycoreTechnology or IntegrationArtSystems integrates with Artsy, the leading global online marketplace for discovering, buying, and selling fine art. The integration streamlines updating art listings, availability, and pricing across platforms, centralizing operations and saving time.
• QuickBookscoreTechnology or IntegrationArtSystems integrates with QuickBooks for seamless syncing of invoices, payments, and expenses, ensuring accurate financial records without double data entry. Both desktop and cloud QuickBooks versions are supported.
• ArticheckcoreTechnology or IntegrationArtSystems integrates with Articheck, providing seamless condition reporting functionality within the ArtSystems ecosystem. This integration is part of ArtSystems' full-service integrations strategy for the art gallery ecosystem.
• Amazon Web Services (AWS)coreTechnology or IntegrationArtSystems hosts its database, associated files, and application on AWS (Amazon Web Services) servers. AWS provides database and file storage, backup services, and infrastructure security. AWS is Privacy Shield certified and GDPR compliant.

Scale indicators4 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• ArtBase: ArtBase is a long-standing cloud-based gallery and collection management platform offering CRM, inventory, consignment, and ecommerce functionality. It targets a similar commercial-gallery and private-collector customer base as ArtSystems.
• Artlogic: Artlogic is a UK-headquartered SaaS provider of art gallery and collection management software with CRM, inventory, ecommerce, and website builder functionality. It competes head-to-head with ArtSystems for commercial galleries, particularly in Europe, and offers a directly comparable product suite.
• Collector Systems: Collector Systems offers SaaS for private collectors, galleries, and artist estates, with modules for inventory, provenance, condition reporting, and online viewing rooms. It overlaps with ArtSystems across both gallery and private-collection segments.
• Art Galleria: Art Galleria provides cloud-based inventory, CRM, and website tools for galleries and private collectors. Its product breadth in inventory, contact management, and online viewing rooms is directly comparable to ArtSystems' core offering.
• Masterpiece Solutions: Masterpiece Solutions provides gallery, collection, and museum management software used by galleries, auction houses, and private collectors. Its product overlap with ArtSystems in CRM, inventory, and provenance tracking makes it a direct competitor in the gallery vertical.

Emerging players

• ArtsVision (Artlogic Group sister brand) / Spire Arts: Spire Arts, also part of the broader Artlogic group, focuses on collection management for advisors and private collectors. It is comparable to ArtSystems' private-collector segment and a relevant emerging competitor in that niche.
• Collectify: Collectify is an emerging SaaS platform targeting galleries, advisors, and collectors for art inventory and collection management. While smaller and earlier-stage than ArtSystems, it targets the same vertical with a modern product experience, representing a newer competitive entrant.

Others

• Artsy: Artsy is the leading global online art marketplace and currently a partner/integration of ArtSystems. As an adjacent ecosystem player with its own gallery tools and audience reach, Artsy represents both a distribution partner and a potential competitive threat to ArtSystems' ecommerce and listing features.

Broad incumbents

• Gallery Systems (TMS): Gallery Systems is ArtSystems' parent company and the broader collection-management software provider (The Museum System / TMS) serving 800+ museums and cultural institutions. As ArtSystems' owner and adjacent museum-software vendor, it is the most direct comparability reference for platform breadth and institutional distribution.
• Axiell: Axiell is a larger Nordic-headquartered vendor of collection and museum management software serving galleries, libraries, archives, and museums. While broader than ArtSystems, it competes for institutional and gallery collection-management deals and represents a well-funded incumbent.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights6 records

Customer concentration

• Xx.com/artsystemspro
• Facebookfacebook.com/artsystems
• LinkedInlinkedin.com/company/artsystems
• Instagraminstagram.com/artsystems_

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles10 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Artsystems