Tolar Systems
Tolar Systems is a Texas-based managed IT services provider founded in 1999, delivering managed IT, cybersecurity, AI/BI consulting, and CMMC compliance services to SMB and mid-market organizations across Texas and nationwide through its Complete Care, Co-Managed IT, and Complete Intelligence product lines.
- Company typePrivate
- Founded1999
- HeadquartersAbilene, United States
- Headcount11–50
- GTM typeB2B
- OfferingServices
What Tolar Systems does
Tolar Systems, Inc. is a privately held managed IT services provider founded in 1999 and headquartered in Abilene, Texas, with a regional expansion office in Fort Worth. The company delivers managed IT, cybersecurity, and strategic technology services to small and mid-sized organizations across Texas and nationwide, with named customers spanning credit unions, manufacturing, agriculture, healthcare, legal, government, real estate, and construction. Its flagship product, Complete Care, bundles 24/7 monitoring, cybersecurity, Microsoft 365 management, virtual CIO services, lifecycle planning, and compliance readiness into a flat monthly subscription on 12-month contracts, with Co-Managed IT serving organizations of 100-1000 employees that retain internal IT staff.
The product portfolio extends beyond managed IT into AI, automation, and business intelligence consulting under the Complete Intelligence brand, which combines AI readiness assessments, implementation projects, and monthly strategy retainers with a 120-Day Confidence Promise. Supporting offerings include Fractional CIO engagements with quarterly executive reviews, CMMC compliance readiness for Department of Defense contractors, Backup & Disaster Recovery, RPA implementations built on Microsoft Power Automate, and project management services. The technology stack is anchored on Microsoft 365 with channel partnerships covering Dell (hardware), Sophos (cybersecurity), Citrix (virtualization), and LogMeIn (remote support).
Tolar operates a sales-led model targeting growth-minded EOS-using businesses, supported by content marketing, SEO, webinars, free Technology Health Check consultations, and industry event participation. The company has earned 13+ consecutive years on the Channel Futures MSP 501 list and was named 2025 MSP 501 Top MSPs Newcomer of the Year. Revenue is generated primarily through recurring flat-fee managed services subscriptions, supplemented by project-based professional services for AI, automation, and hardware deployments. The company is founder/management-controlled under CEO Lance Tolar, with Phillip Poarch serving as President.
Tolar Systems firmographics
Firmographics- Name
- Tolar Systems
- Legal name
- Tolar Systems, Inc.
- Website
- https://tolarsystems.com
- Company type
- Private
- Founded year
- 1999
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- Tolar Systems is a Texas-based managed IT services provider founded in 1999, delivering managed IT, cybersecurity, AI/BI consulting, and CMMC compliance services to SMB and mid-market organizations across Texas and nationwide through its Complete Care, Co-Managed IT, and Complete Intelligence product lines.
- Ownership category
- akta.pro rank
Tolar Systems industry classification
Industry- Product category
- Managed IT Services
- NAICS
- Computer Facilities Management Services (541513), Computer Systems Design and Related Services (54151), Other Computer Related Services (541519), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518)
- SIC
- Services-Computer Programming, Data Processing, Etc. (7370), Services-Computer Integrated Systems Design (7373)
- akta.pro primary industry
- ITSM Managed Services (Run/Operate/Optimize) (BPAEAJAN)
- akta.pro secondary industries
- Backup & DR Software Implementation & Managed Platforms (BPAEALAI), Incident Response, On-Call & Operational Readiness (BPAEAKAL), IT Operations, Event & Incident Management (NOC/SOC-to-ITSM) (BPAEAJAH), Collaboration & Productivity Platforms (M365/Google Workspace, Email, Chat/Meetings) (BPAEAIAD)
Keywords
Where Tolar Systems is headquartered
LocationHeadquarters
- HQ city
- Abilene
- HQ country
- United States
- HQ region
- North America
Offices2 records
Markets served
Tolar Systems business model
Business model- GTM type
- B2B
- Offering type
- Services
- Cost components
- Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure
Revenue model
- Managed IT Services (Complete Care): Predictable flat monthly fee for comprehensive managed IT services including 24/7 monitoring, cybersecurity, virtual CIO services, Microsoft 365 management, cloud management, backup, and security. Operates on 12-month term contracts with Cost of Living adjustments.
- Co-Managed IT Services: Flexible IT support options for organizations that already have internal IT teams, providing supplementary support through backend management, projects, security, and consulting services.
- Complete Intelligence (AI/Automation): Consulting-led service for AI, automation, and business intelligence including assessments, implementation projects, and monthly strategy retainers. Standalone consulting service that can complement existing MSP setups.
- Fractional CIO Services: Strategic planning and quarterly consultation meetings for technology alignment with business goals, bringing executive-level insight without full-time CIO cost.
- RPA and Automation Projects: Robotic Process Automation implementation reducing repetitive workloads, quoted as separate projects outside the managed IT package.
- Hardware and Software Upgrades: Equipment configuration and new system setup services, quoted separately from the managed IT package.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Annual | Complete Care (Managed IT) - Flat monthly fee for comprehensive IT support |
Go-to-market motion2 records
Distribution channels3 records
Marketing channels6 records
Tolar Systems product offering
Product offeringCore offering
Tolar Systems is a managed service provider (MSP) that delivers outsourced IT operations for Texas-based growth-minded organizations, anchored by its Complete Care managed IT package providing 24/7 monitoring, cybersecurity, virtual CIO services, Microsoft 365 management, backup, and compliance readiness on flat monthly subscription contracts. Complementary offerings include Complete Intelligence (AI, automation, and BI consulting), Co-Managed IT for organizations with internal IT staff, Fractional CIO strategic leadership, proactive cybersecurity, backup and disaster recovery, RPA/automation, and CMMC compliance readiness for DoD contractors.
Product overview
Tolar Systems is a managed service provider (MSP) offering a unified portfolio of IT services anchored by its flagship Complete Care managed IT package, which delivers everything a growing company needs including unlimited support, security, lifecycle planning, and technology alignment. The core portfolio is built around three pillars: (1) Complete Care — the managed IT foundation providing 24/7 monitoring, cybersecurity, virtual CIO, and compliance support; (2) Complete Intelligence — the AI, automation, and business intelligence consulting service that helps turn data into ROI; and (3) supplementary modules including Co-Managed IT, Extensive Microsoft 365 Solutions, Proactive Cybersecurity Services, Fractional CIO, Backup & Disaster Recovery, RPA and Automation, and CMMC Compliance Readiness. Tolar serves organizations across Texas and nationwide, specializing in industries including construction, credit unions, energy, finance, healthcare, legal, and manufacturing.
Differentiator
Problem solved
Functional benefit
Products and services
- Complete Care (Managed IT Services) Flagship managed IT service providing comprehensive IT management including 24/7 monitoring, unlimited support, cybersecurity, virtual CIO services, regular business reviews, technology lifecycle planning, Microsoft 365 management, cloud management, backup, and compliance readiness. Delivered on a flat monthly fee with a 12-month term contract. Targeted at growth-minded Texas SMBs that need a full outsourced IT department.
- Complete Intelligence (AI, Automation & BI Consulting) Consulting service for AI, automation, and business intelligence that helps businesses turn data into ROI. Includes AI readiness assessments, implementation projects, and monthly strategy retainers across AI, workflow automation, and BI dashboards. Backed by a 120-Day Confidence Promise with a refund of onboarding fees if guaranteed outcomes are not met.
- Co-Managed IT
- Fractional CIO Services
- Extensive Microsoft 365 Solutions
- Proactive Cybersecurity Services
- Backup & Disaster Recovery (BDR)
- RPA and Automation Services
- CMMC Compliance Readiness
Quantifiable outcome
- Average client relationship tenure of 6+ years
- +3 more outcomes
Companies that use Tolar Systems
Customer profileNamed customers8 records
Segments8 records
Ideal customer profiles4 records
Tolar Systems technology and API
TechnologyTechnology focussed No
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration5 records
AI capability7 records
Feature7 records
Tolar Systems partnerships and signals
Strategic signalPartnerships
Eight partnerships are on record, tiered core and secondary.
- MicrosoftcoreMicrosoft Solution Provider and Cloud Solution Provider partner. Tolar provides extensive Microsoft 365 solutions including licensing, setup, optimization, and ongoing management. Helps clients maximize Microsoft 365 value beyond basic licensing and setup.
- Dell TechnologiescoreDell Technology Partner providing hardware solutions, equipment configuration, and technology infrastructure for client deployments.
- SophoscoreCybersecurity technology partner providing advanced firewall, threat monitoring, and endpoint protection solutions integrated into Tolar's security offerings.
- CitrixsecondaryTechnology partner for virtual application and desktop solutions, enabling remote work capabilities and secure application delivery for clients.
- LogMeInsecondaryRemote support and connectivity partner enabling Tolar's remote IT support and ScreenConnect integration for client assistance.
- ConnectBoostersecondaryPayment processing integration for customer billing and payment portal services, enabling automated payment collection for managed services.
- Channel Futures / MSP 501coreIndustry recognition program through which Tolar has been named among the world's 501 best MSPs for 13+ consecutive years, providing industry credibility and marketing positioning.
- EOS WorldwidecoreTolar operates on EOS (Entrepreneurial Operating System) framework since 2024 and markets to clients using EOS or similar models, aligning technology strategy with EOS methodology.
Scale indicators6 records
Recent moves7 records
Expansion highlights5 records
Tolar Systems competitors and assessment
Company assessmentDirect peers
- Dataprise: Dataprise is a national managed IT services provider offering managed IT, cybersecurity, Microsoft 365, cloud, and fractional CIO services to mid-market clients — directly comparable service portfolio and customer profile to Tolar Systems.
- Ntiva: Ntiva is a managed IT and cybersecurity provider serving SMB and mid-market organizations with 24/7 helpdesk, cloud, and strategic consulting services — overlapping deeply with Tolar's Complete Care and Co-Managed IT offerings.
- Integris: Integris is a managed IT services and cybersecurity firm targeting SMBs and mid-market with managed IT, Microsoft 365, security, and vCIO services — close functional overlap with Tolar's service stack and customer size.
- CompassMSP: CompassMSP delivers managed IT, cybersecurity, and cloud services to SMB and mid-market clients across multiple U.S. regions with a comparable service portfolio, making it a direct peer to Tolar's flagship Complete Care offering.
- CMIT Solutions: CMIT Solutions operates a franchise and direct MSP model delivering managed IT, cybersecurity, and compliance services to small businesses across the U.S. — comparable SMB focus, service mix, and multi-location delivery model to Tolar.
- Coretelligent: Coretelligent provides managed IT, cloud, cybersecurity, and vCIO services to mid-market and SMB clients with regulated-industry expertise — comparable service breadth and target customer profile to Tolar Systems.
- Kelser Corporation: Kelser is a managed IT services and cybersecurity firm serving SMB and mid-market organizations with strategic IT planning and Microsoft-centric services — overlapping with Tolar's Complete Care and Fractional CIO positioning.
- Switchfast Technologies: Switchfast Technologies is a Chicago-based MSP delivering managed IT, cybersecurity, and cloud services to SMBs with vCIO advisory — directly comparable in service portfolio, customer size, and strategic-IT positioning.
Broad incumbents
- Microsoft (as CSP/partner ecosystem): Microsoft operates the broader productivity, security, and cloud platforms (Microsoft 365, Azure, Defender, Power Platform) that Tolar builds its managed services on — relevant as the upstream incumbent that sets the technology standards and partner economics for the entire service stack.
Others
- Sophos: Sophos is a core cybersecurity technology partner providing firewalls, endpoint protection, and MDR capabilities that Tolar resells and integrates into its Proactive Cybersecurity service — adjacent/ecosystem participant rather than a direct competitor.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
Tolar Systems social profiles
Digital presenceTolar Systems compliance and trust
Trust signalCompliance1 record
Tolar Systems financial estimates
Financial estimateRevenue estimate
Valuation estimate
Tolar Systems leadership team
Management profileNumber of profiles
Profiles2 records
Tolar Systems funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Tolar Systems M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Tolar Systems
What does Tolar Systems do?
Tolar Systems is a managed service provider (MSP) that delivers outsourced IT operations for Texas-based growth-minded organizations, anchored by its Complete Care managed IT package providing 24/7 monitoring, cybersecurity, virtual CIO services, Microsoft 365 management, backup, and compliance readiness on flat monthly subscription contracts. Complementary offerings include Complete Intelligence (AI, automation, and BI consulting), Co-Managed IT for organizations with internal IT staff, Fractional CIO strategic leadership, proactive cybersecurity, backup and disaster recovery, RPA/automation, and CMMC compliance readiness for DoD contractors.
Is Tolar Systems a public or private company?
Tolar Systems is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was Tolar Systems founded?
Tolar Systems was founded in 1999. It employs 11 to 50 people.
Where is Tolar Systems based?
Tolar Systems is headquartered in Abilene, United States, in the North America region.
How does Tolar Systems make money?
Six revenue lines are on record. Managed IT Services (Complete Care) is the primary driver. The others are co-Managed IT Services, complete Intelligence (AI/Automation), fractional CIO Services, RPA and Automation Projects and hardware and Software Upgrades.
Who are Tolar Systems's main competitors?
Direct peers on record are Dataprise, Ntiva, Integris, CompassMSP, CMIT Solutions, Coretelligent, Kelser Corporation and Switchfast Technologies. Microsoft (as CSP/partner ecosystem) is listed as a broad incumbent. Sophos is listed as an others.
Does Tolar Systems have an API?
No public API is recorded for Tolar Systems.
What industry is Tolar Systems in?
Tolar Systems's product category is Managed IT Services. Its primary akta.pro industry code is BPAEAJAN, ITSM Managed Services (Run/Operate/Optimize), with a secondary code of BPAEALAI, Backup & DR Software Implementation & Managed Platforms. Its NAICS code is 541513 and its SIC code is 7370.