exapture
exapture GmbH is a DACH-based software specialist that turns existing MFPs into intelligent scanning stations via its exaHub platform, routing documents into banking archives (notably Atruvia agree21DMS) and downstream systems for over 300 bank, healthcare, and industry customers.
- Company typePrivate
- Founded2003
- HeadquartersKleinmachnow, Germany
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What exapture does
exapture GmbH, founded in 2003 and headquartered in Kleinmachnow near Berlin, develops software that turns existing multifunction devices (MFPs) into document processing stations for the 'first mile' of digitization. Its exaHub platform coordinates decentralized scanning across Lexmark, HP, and Ricoh devices via the OptimiDoc/exaServer layer, applying barcode recognition, OCR (via Abbyy), and PDF compression (via 3-Heights) to route documents into downstream archives such as Atruvia AG's agree21DMS, Trinext's nextfolder, ALOS Analyze, and various payment-receipt processors. The product suite is modular — scan2archiv, scan2nextfolder, scan2counter, web2archiv, scan2folder/-BC, scan2email, scan2multiple, scan2epoststelle, and scan2ident-check — and is targeted primarily at German cooperative banks (Volksbanken, Raiffeisenbanken) and Sparkassen, with adjacent deployments in healthcare, industry, and public administration.
The company monetizes through per-device MFD module licensing (one-time/perpetual), server-side add-ons (PDF compression, OCR, batch processing), professional services under its SEED methodology, and a recurring Support+ subscription with proactive MFP checks and centralized ticketing. A 4-week free practice test with up to 10 devices serves as the primary pre-sale evaluation. exapture sells via direct enterprise field sales (Key Account Managers) and indirectly through hardware OEM channels (Lexmark, HP, Ricoh), supported by webinars, Best-Practice-Talks, and reference marketing.
exapture serves over 300 customers with roughly 10,000 MFPs under license processing more than 12 million pages per month. The company is privately held, founder/management-owned with no disclosed funding rounds, and is led by Managing Director Myrko Rudolph alongside authorized officer Sandra Freidank and department heads across development, support, sales, and administration. Operations span Germany (Berlin, Hamburg, Stuttgart) and Austria (Vienna), reflecting a focused DACH go-to-market.
exapture firmographics
Firmographics- Name
- exapture
- Legal name
- exapture GmbH
- Website
- https://exapture.de
- Company type
- Private
- Founded year
- 2003
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- exapture GmbH is a DACH-based software specialist that turns existing MFPs into intelligent scanning stations via its exaHub platform, routing documents into banking archives (notably Atruvia agree21DMS) and downstream systems for over 300 bank, healthcare, and industry customers.
- Ownership category
- akta.pro rank
exapture industry classification
Industry- Product category
- Enterprise Document Capture and Process Automation Software
- NAICS
- Software Publishers (5132), Document Preparation Services (56141)
- SIC
- Services-Prepackaged Software (7372), Services-Computer Processing & Data Preparation (7374)
- akta.pro primary industry
- Document Capture, Scanning, OCR/ICR & Intelligent Document Processing (IDP) (HDAEAGAD)
- akta.pro secondary industries
- Intelligent Document Processing (IDP) & OCR Automation (HDAEAHAC), OCR, ICR & Intelligent Document Processing (IDP) (BPAAAKAB)
Keywords
Where exapture is headquartered
LocationHeadquarters
- HQ city
- Kleinmachnow
- HQ country
- Germany
- HQ region
- Europe
Offices5 records
Markets served
exapture business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure
Revenue model
- Software Licensing: Per-device MFD module licensing for each scan solution (e.g., scan2archiv, scan2folder, scan2email). Licenses are purchased per MFD, with optional server extensions. Some features (PDF compression, OCR, batch processing) are license-required add-ons.
- Professional Services - Consulting & Analysis: SEED methodology (Screen > Enable > Engage > Digitalization) consulting engagement: on-site analysis of document and printing processes, ROI calculation, and customized solution design before implementation.
- Support & Maintenance: Standard support (1st level via phone/ticket) and enhanced Support+ offering with proactive system checks, MFP firmware/configuration review, centralized ticketing, and customer training. Ongoing maintenance and updates included.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Freemium | Pay-as-you-go | Practice Test - 4 weeks free trial |
| One time/ perpetual license | Multi-year contract | Per-device MFD module licensing |
| Subscription | Monthly | Support+ (proactive support plan) |
Go-to-market motion3 records
Distribution channels3 records
Marketing channels7 records
exapture product offering
Product offeringCore offering
exapture develops and licenses modular scanning and archiving software that turns existing multifunction devices (MFPs) from Lexmark, HP, and Ricoh into decentralized document capture stations for business processes. Its core platform exaHub and modules such as scan2archiv agree21DMS, scan2nextfolder, scan2counter, web2archiv, scan2folder, scan2email, and scan2multiple deliver paper documents directly into bank archives, DMS/ECM/ERP systems, and payment processing services, supported by Abbyy OCR, 1D/2D barcode recognition, and 3-Heights PDF compression.
Product overview
exapture is a PAPER PROCESS AUTOMATION specialist offering a modular software suite centered on exaHub that transforms multifunction devices into intelligent document processing stations. The portfolio includes core products for banking document management (scan2archiv agree21DMS connecting to Atruvia AG archives, scan2nextfolder for nextfolder integration, scan2counter for payment receipt scanning), web-based solutions (web2archiv for browser-based archiving), and versatile modules for folder-based (scan2folder, scan2folder-BC with barcode support), email (scan2email), and multi-destination distribution (scan2multiple). Supporting server options include PDF compression and OCR. The OptimiDoc platform enables brand-neutral deployment across different MFD manufacturers (Lexmark, HP, Ricoh).
Differentiator
Problem solved
Functional benefit
Brands
- exacare: Holistic service promise extending beyond pure functionality of technical solutions, representing the sustained added value of collaboration with exapture.
- exaHub
- exacare
- exaHub
Products and services
- exaHub Central scan2data server platform that coordinates distributed scanning workflows across MFPs and connects to downstream DMS, ECM, ERP, and archive systems. It is the architectural backbone of exapture's modular scan suite for banking, healthcare, industry, and public administration customers.
- scan2archiv agree21DMS Connects scanning and archiving in one step from multifunction devices to Atruvia AG's optical archive for banks running on Atruvia core banking infrastructure.
- scan2nextfolder API integration that enables direct scanning from MFPs into cases or scan-job queues waiting in the nextfolder platform.
- web2archiv Web client that enables unlimited document indexing, editing (split, rotate, delete), and transfer of PDF/JPEG/PNG documents to archive interfaces via the browser.
- scan2counter Turns multifunction devices into receipt scanners that automatically compare scanned receipt counts against expected input and block transmission with error notifications if documents are missing, supporting SEPA compliance and eliminating courier costs.
- scan2folder Assigns individual scan targets to employees based on position, with centralized rights management controlling folder access at the MFP and personalized file naming.
- scan2folder-BC (Barcode) Barcode-enabled document separation, naming, and routing module for folder-based scanning, supporting Code128, ITF, and Code39 codes as first-page, all-page, cover-sheet, or separator-sheet triggers.
- scan2email Personalized email scanning module that uses user-specific email addresses from the MFP, replacing generic device-level emails with centrally configured per-user profiles.
- scan2multiple Distributes scanned documents simultaneously to multiple recipients via email, fax (analog/digital), or file system in a single click, with standardizing configuration of destinations and transport methods.
- scan2archiv-Alos Variant of scan2archiv that scans documents into the ALOS Analyze system of Alos GmbH by creating .idf files with the necessary metadata for downstream processing.
- scan2archiv FCMS Variant of scan2archiv that integrates scanning workflows with FCMS (File Content Management System).
- scan2epoststelle Digital mailroom solution for processing incoming postal and digital documents into downstream business systems via the exaHub platform.
- scan2ident-check Identity verification module from Bank-Media enabling EU-wide KYC and SGD I/II-compliant identity checks for banking customers.
- OptimiDoc Cloud Cloud-based printing platform provided through the partnership with OptimiDoc / Team Blue, providing a brand-neutral modern cloud printing solution across MFP manufacturers.
- scan2data Server PDF Komprimierung Server option that reduces PDF file sizes for electronic document exchange and archival using the 3-Heights PDF Optimizer, with web, archive, and print compression profiles.
Companies that use exapture
Customer profileNamed customers26 records
Segments4 records
Ideal customer profiles4 records
exapture technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration9 records
AI capability5 records
Feature9 records
exapture partnerships and signals
Strategic signalPartnerships
Six partnerships are on record, tiered core.
- Atruvia AGcoreexapture solutions (scan2archiv agree21DMS, web2archiv) are certified against Atruvia AG's agree21DMS optical archive and its 'Content Manager' and 'SER' backend systems. Supports interfaces for person documents, bank and company documents, and booking receipts. This is the company's most important banking integration partnership, covering the majority of German cooperative banks (Genossenschaftsbanken).
- Trinext GmbHcorescan2nextfolder integrates seamlessly into Trinext's nextfolder platform via intelligent API integration. Scan targets are configured in nextfolder's rights system and displayed after MFD login. Documents scanned via scan2nextfolder are transferred to nextfolder using agree21Doksharing.
- LexmarkcoreLexmark MFDs (LDD - Lexmark Document Distributor platform) are supported by exapture scan solutions including scan2archiv agree21DMS, scan2counter, scan2email, scan2folder, scan2multiple, and scan2nextfolder. The LDD platform enables centralized management of Lexmark devices running exapture software.
- HP (Hewlett-Packard)coreHP MFDs are supported via the Optimidoc/exaServer platform. scan2archiv agree21DMS, scan2counter, and other exapture modules run on HP devices. The OptimiDoc platform provides a unified interface across different MFP brands.
- RicohcoreRicoh MFDs are supported via the Optimidoc/exaServer platform, with scan2nextfolder and other modules available. Ricoh and exapture jointly host webinars on banking and service processes with Ricoh multifunction printers.
- OptimiDoc / Team BluecoreOptimiDoc is a key technology partner providing the unified platform for MFP integration across multiple device brands (HP, Ricoh, Lexmark). The OptimiDoc Cloud solution represents the modern, cloud-based printing platform. The close cooperation extends exapture's performance portfolio in modern document processing.
Scale indicators5 records
Recent moves6 records
Expansion highlights6 records
exapture competitors and assessment
Company assessmentDirect peers
- ELO Digital Office: Stuttgart-based ECM/DMS vendor serving mid-market and enterprise German customers, including banks and public administration. Comparable in product scope and regional focus to exapture.
- ABBYY: OCR and IDP technology vendor; ABBYY's OCR engine is actually embedded in exapture's OCR Server Option. ABBYY's own FineReader and Vantage products compete with exapture's end-to-end scanning solutions at the platform level.
- Optimal Systems: Berlin-based DMS/ECM vendor serving German public sector, healthcare, and financial institutions. Comparable mid-sized DACH competitor with overlapping vertical and product positioning.
- Tungsten Automation (formerly Kofax): Specialist in document capture, OCR, and intelligent document processing for banking and enterprise. Closest functional analogue to exapture's scan2archiv/scan2counter workflow automation offering.
- SER Group (Doxis): German ECM/Doxis platform with deep roots in banking and insurance document management. Competes head-to-head with exapture in the DACH financial services market for archive and workflow projects.
- DocuWare: Cloud-based document management and workflow automation platform with strong DACH presence and explicit MFP/scan integration. Directly competes with exapture's exaHub/scan2archiv suite for banking and enterprise document digitization deals.
Broad incumbents
- OpenText: Global ECM and content services giant offering capture, IDP, and document workflow at enterprise scale. Overlaps with exapture but competes from a vastly larger product portfolio and global delivery footprint.
- Lexmark: MFP hardware vendor and key exapture channel partner via the LDD platform. Lexmark's own embedded capture and workflow software overlaps functionally with exapture's modules and could be repositioned to compete.
- Hyland (OnBase): Large content services platform with strong presence in financial services and healthcare document automation. Provides broader functionality than exapture but competes for the same regulated-vertical scanning budgets.
Emerging players
- windream: Bochum-based DMS vendor offering document management with MFP and scanning integration. Comparable mid-sized DACH peer with similar vertical mix in industry, public sector, and financial services.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
exapture social profiles
Digital presenceexapture financial estimates
Financial estimateRevenue estimate
Valuation estimate
exapture leadership team
Management profileNumber of profiles
Profiles8 records
exapture funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
exapture M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about exapture
What does exapture do?
exapture develops and licenses modular scanning and archiving software that turns existing multifunction devices (MFPs) from Lexmark, HP, and Ricoh into decentralized document capture stations for business processes. Its core platform exaHub and modules such as scan2archiv agree21DMS, scan2nextfolder, scan2counter, web2archiv, scan2folder, scan2email, and scan2multiple deliver paper documents directly into bank archives, DMS/ECM/ERP systems, and payment processing services, supported by Abbyy OCR, 1D/2D barcode recognition, and 3-Heights PDF compression.
Is exapture a public or private company?
exapture is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was exapture founded?
exapture was founded in 2003. It employs 11 to 50 people.
Where is exapture based?
exapture is headquartered in Kleinmachnow, Germany, in the Europe region.
How does exapture make money?
Three revenue lines are on record. Software Licensing is the primary driver. The others are professional Services - Consulting & Analysis and support & Maintenance.
Who are exapture's main competitors?
Direct peers on record are ELO Digital Office, ABBYY, Optimal Systems, Tungsten Automation (formerly Kofax), SER Group (Doxis) and DocuWare. Broad incumbents are OpenText, Lexmark and Hyland (OnBase). windream is listed as an emerging player.
Does exapture have an API?
Yes. scan2nextfolder integrates with nextfolder (Trinext GmbH) via intelligent API integration. The scan targets at the MFD are configured in nextfolder's rights system and displayed after login. Documents scanned with scan2nextfolder are passed through agree21Doksharing to nextfolder. API integration is not available for all manufacturers.
What industry is exapture in?
exapture's product category is Enterprise Document Capture and Process Automation Software. Its primary akta.pro industry code is HDAEAGAD, Document Capture, Scanning, OCR/ICR & Intelligent Document Processing (IDP), with a secondary code of HDAEAHAC, Intelligent Document Processing (IDP) & OCR Automation. Its NAICS code is 5132 and its SIC code is 7372.