Newman Business Systems

What Newman Business Systems does

Newman Business Systems (legal entity Newman Business Solutions Ltd, Companies House No. 01477094) is a privately held UK business systems consultancy founded in 1979 and headquartered in Crowborough, East Sussex, with 11-50 employees. The company sells and supports an integrated workplace technology stack spanning managed print services (Sharp, Lexmark, Kyocera, Brother multifunction devices and printers), document management (PaperCut MF for print management, DocuWare for archiving), IT solutions (Microsoft 365, Microsoft Azure, DropSuite and Altaro backup, Draytek networking, cybersecurity), telecoms (iPECS ONE unified communications, plan.com mobile device management), digital dictation (Philips SpeechLive and Speech Exec Pro as a Philips Master Digital Centre), and visual display systems. Customers are SMEs and mid-market organisations — primarily in the South East of England (Sussex, Kent, Surrey) — across verticals including legal, insurance, healthcare, education, logistics, retail, and not-for-profit, with named anchors such as Aston Lark Group, ILG, Sussex Beds, and Green Wright Charlton Annis Solicitors.

The business model combines recurring subscription revenue (managed print all-inclusive contracts, IT support, Newman Cloud, telecoms line rentals, equipment leasing) with one-time hardware sales, transactional e-commerce revenue (supplies.newmanbs.co.uk), and professional services (print bureau). Pricing is consultative and quote-based; managed print contracts are positioned as delivering up to 30% cost reduction. Distribution is primarily direct field sales supported by an inside sales/help desk function, supplemented by authorised dealer relationships with Sharp (40+ year partnership), Lexmark, Microsoft (Solutions Partner for Modern Work from January 2026), and Philips, and by an e-commerce supplies portal. Marketing is predominantly regional and content-led via a blog and resource centre, local events (annual charity golf day), BNI networking, and earned media including the 2023 Eastbourne Business Awards win.

The company is operationally stable, with active 2026 testimonials and Microsoft / plan.com partner announcements. Cyber Essentials certification (re-certified) supports its cybersecurity positioning. There is no disclosed institutional investment, M&A activity, parent company, or public listing; ownership appears independent under Managing Director Andrew Deadman.

Name

Newman Business Systems

Legal name

Newman Business Solutions Ltd

Website

https://newmanbs.co.uk

Company type

Private

Founded year

1979

Operating status

Operating

Headcount range

11–50 employees

Short description

Newman Business Systems is a UK-based business systems consultancy founded in 1979, providing managed print services, IT support, telecoms, and digital dictation to SMEs and mid-market organisations across the South East of England as an authorised partner of Sharp, Microsoft, Lexmark, and Philips.

Ownership category

akta.pro rank

Product category

Managed Print and Workplace IT Services

NAICS

Computer Systems Design and Related Services (54151), Office Machinery and Equipment Rental and Leasing (532420), Office Machinery and Equipment Rental and Leasing (53242)

SIC

Services-Computer Programming, Data Processing, Etc. (7370), Services-Miscellaneous Business Services (7380), Services-Computer Processing & Data Preparation (7374)

akta.pro primary industry

Print & Peripheral Services (Managed Print, scanners, peripherals) (BPAEAIAM)

akta.pro secondary industries

Print, Mailroom & Document Workflow Services (Inbound/Outbound Processing) (BPAAAKAL), ITSM Managed Services (Run/Operate/Optimize) (BPAEAJAN)

Keywords

• Managed print services
• Business IT support
• Office photocopier solutions
• Unified communications services
• Digital dictation solutions

Headquarters

HQ city

Crowborough

HQ country

United Kingdom

HQ region

Europe

Offices2 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Marketing or Sales, Infrastructure

Revenue model

1. Managed Print Services: Recurring managed print service contracts covering multifunction devices, print management software, toner, maintenance, and support. Revenue is generated through fixed monthly fees based on device count and page volumes (click charges), plus periodic consumable supply.
2. IT Solutions and Support: Managed IT services including Newman Cloud, Microsoft 365, Azure, infrastructure, WiFi, internet connectivity, cybersecurity, and disaster recovery. Delivered as recurring support contracts and cloud subscriptions.
3. Hardware Sales - Copiers and Printers: Sale of photocopiers, multifunction devices, printers, dictation equipment, visual display systems, and related hardware. Includes both outright purchase and leasing/rental options.
4. Equipment Rental and Leasing: Flexible financing options allowing customers to acquire office and IT equipment through lease agreements with regular repayments. Covers asset cost plus implementation and ongoing service within the same payment structure.
5. Telecoms Services: Business mobile phones, phone systems (including VoIP/cloud PBX via iPECS ONE), and mobile connectivity services. Revenue includes hardware handsets, line rentals, and call charges.
6. Office Supplies and Consumables: Online supplies portal (supplies.newmanbs.co.uk) selling paper, ink cartridges, laser toners, and office consumables. Revenue from individual transactional purchases.
7. Print Bureau Services: Commercial printing services including business cards, brochures, flyers, posters, and banners for customers. Revenue from per-job professional printing charges.

Pricing tiers

Go-to-market motion1 record

Distribution channels6 records

Marketing channels9 records

Core offering

Newman Business Systems is a UK Business Systems Consultancy that sells, integrates, and supports workplace technology for SMEs and mid-market organisations in South East England. The company delivers managed print services (Sharp, Lexmark, Kyocera, and Brother multifunction devices and printers under PaperCut MF), IT solutions (Microsoft 365, Azure, cloud backup, IT support, cybersecurity, and infrastructure), telecoms (iPECS ONE business phone systems and plan.com business mobiles), document management (DocuWare), digital dictation (Philips SpeechLive and Speech Exec Pro), visual display systems, and print bureau services, typically as bundled managed service contracts with optional leasing.

Product overview

Newman Business Solutions is a Business Systems Consultancy offering an integrated portfolio of workplace technologies. The core offerings center on Managed Print Services (photocopiers, multifunctional devices, and printers from Sharp, Lexmark, Kyocera, and Brother), Document Management (PaperCut MF for print management and DocuWare for electronic archiving), and IT Solutions (Newman Cloud platform encompassing Microsoft 365, Microsoft Azure, DropSuite backup, and IT support). These are complemented by Telecoms (iPECS ONE unified communications platform, business phone systems, and plan.com mobile management), Dictation Solutions (Philips SpeechLive cloud dictation, Speech Exec Pro software, and hardware devices), Visual Display Systems, Print Bureau services, and flexible Rental/Leasing options. The integrated approach connects these solutions to help businesses manage documents, save print costs, protect data, and improve efficiency.

Differentiator

Problem solved

Functional benefit

Quantifiable outcome

• Managed print services can lower print costs by up to 30%
• +3 more outcomes

Named customers20 records

Segments7 records

Ideal customer profiles3 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration8 records

AI capability2 records

Feature8 records

Partnerships

Ten partnerships are on record, tiered core, secondary and minor.

• Sharp Business Systems UKcoreTechnology or IntegrationSharp Business Systems UK is a long-standing partner of Newman Business Solutions, having worked together for 40+ years. Sharp provides the core multifunction devices (MFDs), colour copiers, interactive touchscreen displays, and document security solutions that form the hardware backbone of Newman's managed print services. Sharp issued a formal congratulatory statement on Newman's 40th anniversary and the partnership continues through the Sharp Excellence Partner programme. Newman also participates in Sharp's Virtual Showroom Experience.
• LexmarkcoreChannel Partner/ Reseller/ DistributorNewman announced a new partnership with Lexmark, distributing the full Lexmark print range from small workgroups to high-volume production printers. The partnership is positioned as taking 'printing, scanning and copying to the next level' with versatility, innovation, and productivity. Lexmark sponsors Newman's annual charity golf day.
• MicrosoftcoreTechnology or IntegrationNewman Business Solutions earned the designation of Microsoft Solutions Partner for Modern Work in January 2026, meeting Microsoft's competency requirements. The partnership covers Microsoft 365, Azure, and related cloud services. Newman communicates Microsoft pricing changes to customers and assists with Microsoft 365 migrations and nonprofit licensing transitions.
• Philips (Speech Solutions)coreTechnology or IntegrationNewman is a Philips Master Digital Centre, providing sales, service, maintenance, and repair of Philips digital dictation equipment including SpeechLive cloud dictation and Speech Exec Pro software. This is the highest-level Philips channel partnership for dictation technology.
• PaperCutcoreTechnology or IntegrationPaperCut provides print management software (PaperCut MF and PaperCut NG) used by Newman as the core platform for managed print services. PaperCut enables pull printing, user authentication, print monitoring, BYOD mobile printing, and cost control features across Newman's customer fleet.
• iPECS (LG-Ericsson)secondaryTechnology or IntegrationiPECS ONE is a cloud-based unified communications platform distributed by Newman, offering VoIP business phone systems, video conferencing, and team collaboration tools. Newman integrates iPECS ONE into its telecoms service offering.
• BrothersecondaryChannel Partner/ Reseller/ DistributorBrother is a hardware vendor partner providing printers and labelling devices distributed by Newman. Brother managed print solutions are highlighted as part of Newman's product portfolio.
• KyocerasecondaryChannel Partner/ Reseller/ DistributorKyocera is a hardware vendor partner providing printing devices. Kyocera sponsors Newman's annual charity golf day alongside other major vendors.
• EOS SolutionsminorStrategic or Co-development PartnerEOS Solutions is an Environment Agency approved AATF registered company (ISO 14001 and BS 27000 certified) that provides Newman with an environmentally responsible waste consumable recycling solution for toner cartridges and other office consumables, ensuring zero waste to landfill.
• DraytekminorChannel Partner/ Reseller/ DistributorDraytek provides networking equipment (routers, firewalls, access points) distributed by Newman as part of its IT infrastructure and WiFi solutions.

Scale indicators6 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• Square One (UK) Ltd: South East England managed print and IT services specialist serving SMEs and mid-market — directly comparable on geography, vertical focus, and bundled print + IT + telecoms offering.
• Datasharp Integrated Services: UK managed print and IT support provider delivering recurring managed services, MFD hardware, and Microsoft 365/cloud deployments to SMEs — overlapping customer profile and recurring managed-service motion.
• Print Logic: Independent UK managed print services provider focused on print management, document workflow, and cost reduction for mid-market customers — comparable recurring-fee service model with similar channel partnerships.
• Xeretec: UK-focused managed print and document solutions provider serving mid-market and enterprise customers — overlapping product portfolio (Sharp/Canon hardware, print management, document workflow) and a comparable direct-sales-led model.
• Seriously Managed IT: Regional UK managed IT services and print support provider servicing SMEs with Microsoft 365, cloud, and managed print services — similar scale and target customer as Newman.

Broad incumbents

• Canon UK Business Solutions: Major MFP/print vendor with UK direct and partner channel competing for managed print and document workflow wins — a broader incumbent with overlapping supplier-led positioning.
• Ricoh UK: Global OEM with a large UK direct sales force offering managed print, document management, and workplace IT services — competes head-on for managed print contracts with mid-market and enterprise customers similar to Newman's.
• Konica Minolta Business Solutions UK: Major MFP/print manufacturer with a UK managed-print and IT services arm, directly comparable on hardware partnerships (Sharp/Lexmark equivalents), managed print, and document workflow offerings.
• Sharp Business Systems UK: National Sharp direct-sales division that competes with authorised dealers like Newman for the same MFD and document workflow deals; provides the platform reference for Newman's primary partnership.

Emerging players

• Babble (babblecloud): UK managed IT, telephony, and cloud provider serving the SME/mid-market with recurring subscription services — overlapping on Microsoft 365, cloud infrastructure, telecoms, and IT support offerings.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks6 records

Key highlights6 records

Customer concentration

• Xx.com/newbussolutions
• Facebookfacebook.com/Newman-Business-Solutions-1612309635718743
• LinkedInlinkedin.com/company/newman-business-solutions

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles6 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Newman Business Systems