Officebooking

What Officebooking does

Officebooking is a Dutch workplace management software company headquartered in Rotterdam that operates the Officebooking b.v. entity, founded in 2012 with 11-50 employees. The company delivers an integrated self-service platform covering desk and room booking, visitor management, occupancy monitoring, wayfinding with interactive floor plans, workplace analytics, and digital signage. Underpinning the platform is a proprietary technology stack that includes the OLNS cloud-based IoT infrastructure (processing over 1 million sensor messages daily via Chirpstack components with MQTT/HTTPS push), the WOWS Wi-Fi-based occupancy service, and a proprietary ESCA sensor family (Omni, Locus, Alta, Sphere) deployed over LoRaWAN networks. The platform is delivered through three subscription tiers (Basic/Business Plus/Enterprise, with separate Scheduling, Occupancy, and Visitor Registration modules that customers can layer) sold per desk or room rather than per user, with unlimited users included. Revenue is generated through SaaS subscriptions, hardware sales (proprietary sensors plus Terabee people counters and digital signage), professional services for implementation, and custom API integrations. Distribution is primarily direct enterprise field sales targeting large organizations across corporate, higher education, healthcare, and government verticals, with a structured 5-step onboarding process, supplemented by an ecosystem of 50+ certified integrations with Microsoft 365, Teams, Google Workspace, Okta, F5, Surfconext, Paxton, Nedap, Salto, Skidata, Cisco Meraki, HP Aruba, Planon, Ultimo, and TOPdesk. Officebooking holds ISO 27001 (DEKRA-certified) and NEN 7510 certifications and is GDPR-compliant, which is decisive for healthcare and public-sector procurement. Notable customers include Post Office UK (3,700 employees, 65% floor space reduction), University Medical Centre Groningen under a 5-year contract covering 2,500 desk sensors and 700 room sensors, University of Amsterdam (3,100 sensors), TU Delft, NHL Stenden, Samsung, Shop Apotheke, Arrow Electronics, Mazars, Baker Tilly, Rijksoverheid, and Trafford Council, with the platform currently serving over 100,000 daily users.

Name

Officebooking

Legal name

Officebooking b.v.

Website

https://officebooking.com

Company type

Private

Founded year

2012

Operating status

Operating

Headcount range

11–50 employees

Short description

Officebooking is a Rotterdam-based workplace management software company providing desk and room booking, visitor management, occupancy monitoring, wayfinding, and analytics via a modular SaaS platform with proprietary IoT sensors, serving large enterprises, universities, hospitals, and government agencies across Europe.

Ownership category

akta.pro rank

Product category

Workplace Management Software

NAICS

Software Publishers (513210)

SIC

Services-Prepackaged Software (7372), Services-Computer Integrated Systems Design (7373)

akta.pro primary industry

Workplace Technology & Smart Office Support (Room Booking Systems, IT/AV Liaison) (IMAIALAK)

Keywords

• Workspace management software
• Desk booking system
• Occupancy monitoring sensors
• Visitor management platform
• Smart workplace analytics

Headquarters

HQ city

Rotterdam

HQ country

Netherlands

HQ region

Europe

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Supply Chain, Operations, Marketing or Sales, Infrastructure

Revenue model

1. SaaS Platform Subscriptions: Officebooking generates revenue primarily through SaaS subscriptions with three editions (Basic, Business Plus, Enterprise). Each subscription covers core platform capabilities (scheduling, occupancy, visitor registration) with add-on modules. Pricing is structured per desk/room asset managed, with unlimited users included. Subscriptions are combinable, allowing customers to expand scope over time.
2. Hardware Sales (Sensors & Devices): Officebooking sells proprietary and third-party hardware including the ESCA sensor suite (Omni, Locus, Alta, Sphere), Terabee people counting sensors, and digital signage/display hardware. Hardware is sold alongside the SaaS platform as part of implementation.
3. Professional Services & Implementation: Implementation, training, and onboarding services are provided as part of the customer engagement process. A structured 5-step onboarding methodology covers kick-off, integration/implementation, training & testing, user onboarding, and transition to business-as-usual.
4. Custom Integrations & API Access: Tailor-made integrations with enterprise IT systems (specific adapters for scheduling services and building management) are offered as custom services. REST API access at various levels enables third-party application integration.

Pricing tiers

Go-to-market motion2 records

Distribution channels4 records

Marketing channels8 records

Core offering

Officebooking delivers a SaaS workplace management platform that combines desk and room booking, visitor management, wayfinding, and occupancy analytics with its own proprietary IoT sensor hardware (ESCA family) and OLNS mesh network. Customers purchase per-bookable-asset software subscriptions and buy ESCA sensors and signage hardware directly from the company, with deployment supported across corporate, higher education, healthcare, and government environments.

Product overview

Officebooking is a unified workplace management platform offering three main platform modules (Smart User for employee-facing tools, Smart Building for IoT sensors and occupancy monitoring, and Smart Connectivity for enterprise integrations with 50+ integrations) plus four core solutions covering scheduling/room & desk booking, wayfinding with interactive floor plans and pathfinding, visitor management with self-service kiosk and badge printing, and occupancy insights with sensor-based monitoring. Additional vertical solutions include Smart Campus for higher education. The platform sells through three subscription tiers (Scheduling, Occupancy, Visitor Registration) and includes proprietary hardware sensors (ESCA Alta, Locus, Omni) plus Terabee people counters. All components share a common administration layer (OfficeAdmin) and integrate with Microsoft 365, Google Workspace, and various access control and building management systems.

Differentiator

Problem solved

Functional benefit

Products and services

• Scheduling (Room & Desk Booking) Cloud-based scheduling software for booking meeting rooms, desks, and other workspaces across an organization; designed for office, education, healthcare, and government facilities managing shared spaces.
• Wayfinding Indoor wayfinding and navigation software that guides visitors and employees to rooms, desks, and points of interest within multi-floor buildings; targeted at large corporate, campus, and hospital environments.
• Visitor Management Software for registering, hosting, and tracking visitors across one or multiple building entrances, including pre-registration, host notifications, and compliance reporting; designed for offices, hospitals, and government buildings.
• Occupancy Insights Real-time and historical occupancy monitoring software powered by ESCA sensors and Terabee people counters, delivering utilization analytics for desks, rooms, and entire buildings.
• Workplace Analytics Higher-level analytics dashboard that aggregates booking, occupancy, and visitor data into insights for real estate, facility, and workplace experience teams.
• Smart Campus Solutions Vertical bundle of Officebooking software and IoT for universities and colleges, covering study-space booking, lecture hall scheduling, and student wayfinding at campus scale.
• ESCA Sensor Family (Omni, Locus, Alta, Alta Comfort CO2) Officebooking's proprietary IoT sensors sold as physical hardware products — Omni (multi-purpose), Locus (location), Alta and Alta Comfort CO2 (environmental) — that feed real-time occupancy and environmental data into the OLNS network and software platform.
• OLNS (Officebooking Location Network Services) Officebooking's proprietary wireless IoT mesh network that connects ESCA sensors and third-party devices across buildings, providing the connectivity backbone for the workspace platform.
• Interactive Room Signage (E-Ink) Physical E-Ink room display hardware sold by Officebooking that shows room availability and booking status outside meeting rooms.
• Bookinglist and Spaceviewer Signage Apps Digital signage software apps (Bookinglist and Spaceviewer) that display room and desk availability on lobby and floor screens, sold as part of the Officebooking product suite.

Quantifiable outcome

• 65% reduction in floor space achieved by Post Office, managing 3,700 employees in new London HQ
• +6 more outcomes

Named customers35 records

Segments5 records

Ideal customer profiles4 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration25 records

AI capability5 records

Feature9 records

Partnerships

18 partnerships are on record, tiered core.

• MeditaincoreStrategic or Co-development Partner · 21 January 2026Strategic partnership announced January 2026 for professional consultancy and management services. Meditain serves as a consultancy partner helping deploy and manage Officebooking solutions within customer organisations. Reinforces Officebooking's positioning in the professional services and workplace management consulting space.
• SurfcoreTechnology or IntegrationSurf, a Dutch cooperative specialising in nationwide ICT facilities for educational institutions, provides LoRaWAN infrastructure used by Officebooking for sensor connectivity. The University of Amsterdam leveraged Surf's LoRaWAN network for its 3,100+ sensor deployment. Critical infrastructure partner enabling campus-scale IoT deployments in the education sector.
• Cisco MerakicoreTechnology or IntegrationCisco Meraki is a key Wi-Fi network integration partner for Officebooking's WOWS (WiFi Occupation and Workstation Services). API integration enables personalised check-in and occupancy monitoring across campus networks. Part of a set of premium network provider integrations including HP Aruba and Xtreme.
• HP Aruba (Hewlett Packard Enterprise)coreTechnology or IntegrationHP Aruba Wi-Fi network integration partner for WOWS campus occupancy monitoring. API-based integration supports location tracking and occupancy data collection across enterprise and campus networks.
• Microsoft (Office 365 / Teams / Azure AD)coreTechnology or IntegrationDeep integration with Microsoft ecosystem including Office 365 (Graph API for calendar sync), Teams integration, and Azure AD for SSO. The Outlook Add-in provides native booking capabilities within Outlook. Microsoft is the most referenced integration partner across all marketing materials.
• Google WorkspacecoreTechnology or IntegrationIntegration with Google Workspace for calendar synchronisation and Google SSO. Supports Google Workspace as an identity provider alongside Azure AD. Available as standard integration for all customers.
• PaxtoncoreTechnology or IntegrationPaxton access control integration with Officebooking for NFC check-in and visitor access management. Fully functional integration supporting badge printing and temporary access rights based on visitor type or schedule.
• NedapcoreTechnology or IntegrationNedap access control system integration with Officebooking visitor management and NFC check-in. Fully functional integration for access management and employee location tracking.
• SaltocoreTechnology or IntegrationSalto access control integration with Officebooking for visitor registration, badge printing, and access management. Also integrated with intercom systems for seamless visitor routing in logistics and industrial environments.
• SKIDATAcoreTechnology or IntegrationSKIDATA parking management integration with Officebooking. Supports visitor parking management, parking sensor integration, and the broader visitor journey including desk booking.
• PlanoncoreTechnology or IntegrationPlanon FMIS (Facility Management Information System) integration with Officebooking. Enables data exchange between workspace management and facility management platforms for comprehensive building management.
• UltimocoreTechnology or IntegrationUltimo facility management system integration with Officebooking. Supported as standard integration for scheduling and resource management synchronisation.
• TOPdeskcoreTechnology or IntegrationTOPdesk integration with Officebooking for scheduling and workflow management. Supported as standard integration, enabling seamless data exchange for organisations using TOPdesk for IT and facility service management.
• OktacoreTechnology or IntegrationOkta identity management integration for Single Sign-On (SSO) with Officebooking. Part of a set of premium SSO providers including Azure AD, Google Workspace, F5, and Surfconext.
• SurfconextcoreTechnology or IntegrationSurfconext/SSO integration for educational institutions in the Netherlands. Provides secure, privacy-compliant identity federation for universities and research institutions accessing the Officebooking platform.
• DEKRAcoreTechnology or IntegrationDEKRA is the certification body that awarded Officebooking its ISO 27001 certification. DEKRA is not a commercial partnership but a compliance/certification partnership that validates Officebooking's information security management.
• TSK GroupcoreImplementation/ SI/ Consulting PartnerTSK Group collaborated with Officebooking and OCS on the Post Office UK workplace transformation project. TSK was responsible for office accommodation planning and implementation alongside the Officebooking platform deployment.
• OCS (Office Cleaning Services)coreImplementation/ SI/ Consulting PartnerOCS partnered with Officebooking and TSK on the Post Office UK project, providing workplace services alongside the digital platform. Represents a cross-service implementation partnership for large enterprise rollouts.

Scale indicators8 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• Envoy: Envoy is a workplace experience platform offering visitor management, desk booking, and delivery management. Directly comparable to Officebooking's Visitor Management and Scheduling modules, with overlapping enterprise customer base.
• SpaceIQ: SpaceIQ provides workspace management, space planning, and occupancy analytics for enterprise real estate teams. Comparable to Officebooking's Workplace Analytics and Occupancy Insights offerings.
• VergeSense: VergeSense provides AI-powered occupancy sensors and workplace analytics for enterprises. Directly comparable to Officebooking's ESCA sensor family and OLNS IoT platform with overlapping smart-building customer profiles.
• Robin: Robin offers desk and room booking, wayfinding, and workplace analytics as a SaaS platform targeting enterprises. Directly comparable to Officebooking's Scheduling, Wayfinding, and Occupancy modules with similar mid-market/enterprise positioning.
• iOFFICE: iOFFICE offers an integrated workplace management system covering space management, visitor management, and asset tracking. Comparable to Officebooking's combined scheduling, occupancy, and visitor modules with similar enterprise focus.
• Density: Density builds entry-counting and occupancy sensors for workplaces. Comparable to Officebooking's ESCA sensor suite and Terabee people-counting integration, though narrower in application scope.

Others

• Planon: Planon is a facility and real estate management software provider and an Officebooking integration partner. While not a direct competitor (it sits in the adjacent FMIS layer), Planon overlaps in workspace data management for enterprise customers.

Broad incumbents

• Cisco DNA Spaces: Cisco DNA Spaces provides location analytics and occupancy insights using enterprise Wi-Fi infrastructure. Comparable to Officebooking's WOWS Wi-Fi-based occupancy monitoring, though part of Cisco's broader networking portfolio.
• Microsoft Places: Microsoft Places is a desk and room booking solution within Microsoft 365/Teams. A broad incumbent offering bundled with the Microsoft ecosystem, competing with Officebooking's Scheduling core on price and integration.
• IBM TRIRIGA: IBM TRIRIGA is an integrated workplace management system covering space management, facilities, and real estate. A broad incumbent competing with Officebooking for enterprise facility management budgets, especially in larger organisations.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat6 records

Key risks6 records

Key highlights7 records

Customer concentration

• Facebookfacebook.com/Officebooking
• LinkedInlinkedin.com/company/officebooking-b-v-

Compliance3 records

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Officebooking