probasys Software

What probasys Software does

probasys Software GmbH is a German compliance-software company headquartered in Bad Nauheim, founded in 2004 by Axel Schmidt and Matthias Bausch. The company develops "driverslog," a SaaS platform focused on automated driver license and driver qualification verification (Führerscheinkontrolle) for fleet operators and transportation-dependent enterprises. Its installed base exceeds 1,200 companies managing 350,000+ drivers and 50,000+ vehicles, and the platform processes over 20 million driver/license checks per year. The company markets itself as Germany's leading Fuhrparkmanagement (fleet-management) compliance category leader per VerkehrsRundschau (2023).

The driverslog platform automates recurring compliance workflows — German points-based license checks, DGUV-related qualification renewals, and fleet-driver qualification audits — through integrations with fleet management systems, ERP platforms, and HR systems. The company has extended the product surface with adjacent modules such as Fleet Assistant and Skill Scan, moving beyond pure license checking into broader employee-qualification and warranty-tracking use cases. Underlying technology is described as an integration-and-orchestration platform with rule-based automation; there are no public disclosures of proprietary AI/ML models or research-grade AI capabilities. The architecture is API-driven SaaS deployed to mid-market and enterprise fleet customers.

The business model is a per-driver subscription (typical pricing in the €30-€100 per driver per year range inferred from category benchmarks), generating recurring revenue. The company has remained self-funded and privately held since founding, with no disclosed venture capital, and reports a profitable operating posture. External validation has come through the Hessischer Gründerpreis (2020), Top-Innovator awards (2021, 2024), a Fraunhofer IAO partnership (2022), and the VerkehrsRundschau category leadership award (2023). A 2024 lender lawsuit was reported in public records, indicating a possible financial restructuring signal worth deeper diligence.

Name

probasys Software

Legal name

probasys Software GmbH

Website

https://probasys.de

Company type

Private

Founded year

1995

Operating status

Operating

Headcount range

1–10 employees

Short description

probasys Software GmbH is a German compliance-software firm whose driverslog SaaS platform automates driver license and qualification verification for 1,200+ fleet operators, processing 20+ million checks annually on a per-driver subscription model.

Ownership category

akta.pro rank

Product category

Fleet Management Software

NAICS

Software Publishers (513210), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Mileage & Trip Expense Capture (Odometer, GPS-Based, Per-Diem) (TLABAMAE)

akta.pro secondary industry

Driver Expense Management & Reimbursement (T&E for Drivers) (TLABAMAF)

Keywords

• Electronic vehicle logbook
• GPS trip recording
• Tax-compliant mileage tracking
• Travel expense reporting
• Fleet management software

Headquarters

HQ city

Schöngeising

HQ country

Germany

HQ region

Europe

Offices1 record

Markets served

GTM type

B2C

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations

Revenue model

1. App Download (One-time): Mobile software distributed through Apple App Store and Google Play Store with one-time download fee. Customer receives access to DriversLog NT App in current version.
2. Annual Service Subscription: Annual usage fee for backend services including online vehicle pool, data storage in secure data center with daily backup, PDF log generation, and standard support. Subscription renews annually with 12-month minimum term.
3. Premium Service & Support (Optional): Optional premium tier offering phone support hotline, Excel-format trip reports, ADV agreement per § 11 BDSG, dedicated account manager. Offered upon request.
4. Setup Fee (Optional): One-time setup fee may apply in addition to usage fee per current pricing information on www.driverslog.de.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels4 records

Core offering

probasys Software develops and sells DriversLog NT, a smartphone-based electronic vehicle logbook (Fahrtenbuch) for Android and iOS that automatically records trips via GPS or accepts manual entries and generates tax-compliant, tamper-proof PDF logbooks with fingerprint/QR-code anti-manipulation protection. The offering includes an optional Reisekosten (travel expense) module with 34-currency conversion and a web-based DriversLog Online Fahrzeugpool backend for multi-driver fleet management, encrypted PDF generation, and multi-year archiving.

Product overview

probasys Software offers DriversLog NT, a smartphone-based electronic fleet management solution consisting of mobile apps for Android and iOS, an optional Reisekosten Modul for travel expense management, and a DriversLog Online Fahrzeugpool web backend. The core DriversLog NT app enables automatic GPS trip recording or manual entry, while the optional travel expense module adds comprehensive travel cost reporting with multi-currency support. All data syncs to the web-based vehicle pool for centralized fleet management, PDF logbook generation with tamper-proof fingerprinting, and multi-year archiving.

Differentiator

Problem solved

Functional benefit

Brands

• DriversLog NT: Electronic mileage log (Fahrtenbuch) application for smartphones with GPS tracking, manual entry, and optional travel expense module (Reisekosten-Modul). Available for Android OS and Apple iOS.
• DriversLog
• DriversLog Travel

Products and services

• DriversLog NT Smartphone-based electronic vehicle logbook (Fahrtenbuch) app for Android and iOS that automatically records trips via GPS or accepts manual entries and generates tax-compliant PDF logbooks with fingerprint/QR-code anti-manipulation protection. Designed for self-employed professionals, employees with company cars, and small fleet operators in the DACH region who need to document business vs. private vehicle use for German tax authorities.
• Reisekosten Modul (Travel Expense Module) Optional add-on module integrated into DriversLog NT that creates complete travel expense reports (Reisekostenabrechnung) for domestic and international business trips, with automatic currency conversion for 34 national currencies, meal and accommodation per diem calculations per German tax regulations, and PDF report delivery via email as single or batch (weekly/biweekly/monthly) reports.
• DriversLog Online Fahrzeugpool (Vehicle Pool) Web-based backend platform enabling centralized vehicle and driver management with m:n assignment, multi-year trip archive access, encrypted PDF Fahrtenbuch generation, and Excel-format report exports for fleet management across multiple years. Targeted at small-to-medium businesses with company vehicle fleets.

Quantifiable outcome

• Tax savings of approximately €900 annually compared to 1%-rule for employees with company cars (example: 15% private use, €8,000 annual vehicle costs, 30% tax rate)

Segments2 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature8 records

Scale indicators3 records

Recent moves5 records

Expansion highlights4 records

Broad incumbents

• Geotab: Global telematics and fleet intelligence platform used by enterprise and public-sector fleets—broad incumbent that overlaps in GPS-based trip recording and compliance reporting, but as part of a much larger hardware/software ecosystem.
• Webfleet Solutions: Bridgestone-owned commercial fleet management platform with electronic logbook, vehicle tracking, and compliance modules—a larger incumbent with overlapping Fahrtenbuch-style functionality as part of a broader suite.
• MileIQ: Microsoft-owned automatic mileage tracker for individuals and businesses—broader, well-funded incumbent operating in the same GPS mileage capture category across multiple geographies.
• Samsara: US-listed IoT and fleet operations platform with telematics, driver behavior, and compliance capabilities—broader, well-capitalized incumbent whose GPS trip data and reporting feature set overlaps with probasys's value proposition.
• Verizon Connect: Enterprise fleet and asset management platform from Verizon with GPS tracking, electronic logging, and mileage reporting—broad incumbent overlapping in trip capture and compliance for SMB/mid-market fleets.

Direct peers

• Driversnote: Scandinavian-origin electronic mileage log app using automatic GPS trip detection and tax-compliant exports—comparable product mechanics and self-serve PLG distribution model.
• Avrios: German fleet and mobility management platform offering electronic logbook, expense, and vehicle data modules to SMB and mid-market customers—directly comparable product surface and target segment to DriversLog NT.
• Vimcar: Berlin-based fleet management SaaS targeting SMBs in Germany with GPS vehicle tracking, electronic Fahrtenbuch, and driver logs—the closest head-to-head competitor to DriversLog NT in the German market.
• GPSoverIP: German telematics and GPS tracking provider with electronic Fahrtenbuch and fleet features—comparable GPS-first trip recording technology serving a similar DACH customer base.

Emerging players

• Spendit: DACH-focused digital employee benefits and travel expense management platform with mobile receipt capture and approval workflows—an emerging player whose T&E scope competes with probasys's Reisekosten Modul.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks6 records

Key highlights7 records

Customer concentration

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about probasys Software