What Steplify.ai does

Steplify.ai, Inc. was a Delaware-incorporated, privately held software company that operated an AI-powered personal calendar and task-planning tool aimed at individual knowledge workers and productivity-focused consumers. The product accepted natural language text, optional voice input, and uploaded files (e.g., PDFs), then used machine learning models — sourced from third-party providers including OpenAI, Anthropic, and xAI — to decompose complex goals into ordered, time-estimated subtasks and to auto-schedule them into a user's Google Calendar. The application supported drag-and-drop editing, chat-based plan refinement, and a behavioral learning loop that adjusted future time estimates based on observed user completion patterns.

The business model was a freemium consumer PLG motion: a Free tier offered AI task breakdown capped at 3 requests per day with basic scheduling, while a Pro tier at $9.99/month unlocked unlimited planning, personalized time prediction, direct Google Calendar sync, a full in-app calendar view, and live timeline progress tracking. A 14-day free trial was available for new registrants, with billing handled through Stripe. Distribution was self-serve via the Steplify.ai website, with social login options through Google, Facebook, and X. Marketing relied primarily on the product site and named customer testimonials rather than paid acquisition.

Steplify was a single-product, early-stage company with 1–10 employees and no disclosed funding rounds. The company shut down in 2025, with the Contact page redirecting inquiries to a personal Gmail address and the Privacy Policy last updated December 5, 2025. No revenue figures, headcount growth, or investor information are available in the source data.

Name

Steplify.ai

Legal name

Steplify.ai, Inc.

Website

https://steplify.ai

Company type

Private

Operating status

Closed

Headcount range

1–10 employees

Short description

Steplify.ai was a Delaware-incorporated, privately held AI productivity startup that built an AI-powered calendar and task-planning tool for individual consumers and knowledge workers, breaking down complex goals into scheduled steps synced to Google Calendar via a freemium subscription model ($9.99/mo Pro tier). The company ceased operations in 2025.

Ownership category

akta.pro rank

Product category

AI Productivity Software (Personal Task Planning & Scheduling)

NAICS

Computer Systems Design Services (541512)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Agents & Autonomous Workflows (Tool Use, Planning, Multi-Agent) (HDAAACAF)

Keywords

• AI task planning
• Smart calendar scheduling
• Productivity automation
• AI time estimation
• Task breakdown software

Headquarters

HQ city

Dover

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2C

Offering type

Software

Cost components

Technology or R&D, Personnel, Infrastructure, Marketing or Sales, Operations

Revenue model

1. Subscription - Free Tier: Free tier providing limited access with 3 AI task breakdown requests per day and basic scheduling functionality. Serves as acquisition/lead generation tier for converting to paid.
2. Subscription - Pro Tier: Paid subscription at $9.99/month offering unlimited planning, personalized time prediction based on past behavior, direct calendar integration, full calendar view, and live timeline progress tracking.

Pricing tiers

Go-to-market motion1 record

Distribution channels2 records

Marketing channels3 records

Core offering

Steplify.ai offered an AI-powered personal calendar and task-planning web application that accepted natural-language text, voice input, or uploaded files, then used machine learning models to break complex goals into ordered daily steps with estimated durations and auto-schedule them to Google Calendar. It was sold as a self-serve consumer product with a free tier (3 AI breakdown requests per day) and a $9.99/month Pro tier (unlimited planning, personalized time prediction, full calendar view, and live timeline progress tracking).

Product overview

Steplify.ai is a single, unified AI-powered productivity and scheduling tool. The core product (Steplify) provides AI task breakdown, smart time estimation, and automatic Google Calendar synchronization. It is offered across two pricing tiers: a Free Plan (limited to 3 AI requests per day with basic scheduling) and a Pro Plan ($9.99/month with unlimited planning, personalized time prediction, and full calendar features). A 14-day free trial is available for new users before converting to a paid subscription.

Differentiator

Problem solved

Functional benefit

Products and services

• Steplify (AI Task Planning & Scheduling App) An AI-powered personal calendar and task-planning web application aimed at individual users. It accepts natural-language text, voice input, or uploaded files, then uses machine learning models to break down complex projects into ordered daily steps with estimated durations and auto-schedules them to Google Calendar. The product includes AI task breakdown, smart time estimation, automatic scheduling, live timeline progress tracking, and behavioral personalization that improves over time.

Quantifiable outcome

• Scheduling up to 2 months in advance for accurate availability detection

Named customers3 records

Segments2 records

Ideal customer profiles1 record

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration5 records

AI capability7 records

Feature5 records

Partnerships

Six partnerships are on record, tiered core.

• Google CalendarcoreTechnology or IntegrationCore product integration that enables automatic scheduling. Steplify syncs with Google Calendar in one click, allowing users to automatically schedule broken-down tasks and manage their calendar directly through the Steplify interface.
• OpenAIcoreTechnology or IntegrationAI service provider powering Steplify's AI features. OpenAI provides the large language model capabilities used for natural language understanding, task breakdown, and scheduling generation.
• AnthropiccoreTechnology or IntegrationAI service provider providing additional AI model capabilities for Steplify's AI features including task interpretation and planning.
• xAIcoreTechnology or IntegrationAI service provider contributing to Steplify's AI capabilities for natural language processing and task planning functionality.
• StripecoreTechnology or IntegrationPayment processor handling all payment transactions. Stripe processes and stores payment data securely including payment instrument numbers and security codes. All purchases and subscription billing are handled through Stripe.
• Google API (Google Calendar)coreTechnology or IntegrationGoogle APIs used for calendar integration. Steplify adheres to Google API Services User Data Policy including Limited Use requirements when accessing Google Calendar data.

Scale indicators1 record

Recent moves5 records

Expansion highlights3 records

Broad incumbents

• ClickUp: ClickUp is an all-in-one productivity platform with tasks, docs, calendar, and AI-driven automation features. It competes broadly in the same productivity category Steplify targets, with bundled offerings that exceed Steplify's narrow scheduling wedge.
• Asana: Asana is a leading work management platform with AI features for task planning and project scheduling. It operates as a broad incumbent in the productivity space with overlapping task-decomposition and scheduling capabilities aimed at individuals and teams.
• Todoist: Todoist is a widely adopted task management app with AI-assisted features for individuals and teams. It is a broader incumbent in the personal productivity category where Steplify competes, with deep distribution and a large installed base.
• Notion AI: Notion AI embeds generative AI capabilities across Notion's productivity workspace, including task planning and documentation workflows. As a broad productivity incumbent, it offers overlapping functionality to Steplify within a much larger platform.

Direct peers

• Akiflow: Akiflow is a productivity tool that consolidates tasks from multiple sources and slots them into calendar time blocks. It targets the same individual knowledge-worker segment and overlaps with Steplify's task-to-calendar scheduling value proposition.
• Sunsama: Sunsama is a daily planning tool that helps knowledge workers intentionally schedule tasks across their calendar. It competes in the same AI-assisted personal scheduling space as Steplify, with emphasis on workload mindfulness.
• Clockwise: Clockwise is an AI calendar assistant that optimizes schedules and creates focus time by moving meetings and tasks within Google Calendar. Its calendar-native AI scheduling functionality closely parallels Steplify's core offering.
• Trevor AI: Trevor AI is an AI daily-planning assistant that syncs to-do lists with calendar availability to suggest optimal time blocks. It directly overlaps Steplify's task-to-calendar scheduling flow and targets individual productivity users.
• Motion: Motion is an AI-powered calendar and task management app that automatically schedules tasks into a user's calendar and re-prioritizes based on deadlines. It is the closest direct competitor to Steplify, targeting the same individual/team productivity persona with AI-driven task breakdown and calendar sync.
• Reclaim AI: Reclaim.ai is an AI calendar app that auto-schedules tasks, habits, and meetings directly into Google Calendar and adapts to user priorities. Like Steplify, it competes in the personal AI scheduling category with calendar-native automation.

Market position

Strengths2 records

Weaknesses3 records

Competitive moat3 records

Key risks4 records

Key highlights4 records

Customer concentration

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Steplify.ai