What Check-in Scan does

Check-in Scan is a Spain-based SaaS provider of guest registration and check-in management software for tourist accommodations. The platform serves hotels, hostels, vacation rentals, B&Bs, camping sites, rural accommodations, and apartment complexes across Spain, Portugal, Italy, and Croatia, automating the legally mandated reporting of traveler data to government authorities including Spain's SES.Hospedajes (Ministry of Interior), Mossos d'Esquadra (Catalonia), Ertzaintza (Basque Country), TURESPAZO, and Croatia's eVisitor.

The product is delivered as a cloud-based web platform plus native iOS/Android applications, with 425,000+ combined app downloads and 8+ million cumulative check-ins processed to authorities. Core technology includes OCR-based MRZ scanning of identity documents (with no document image storage, per GDPR data minimization), digital signature capture, QR-driven self check-in, in-person and remote check-in workflows, tourist tax calculation, custom vacation rental contracts, calendar and reservation management, and MiDNI-based identity verification. The platform also integrates with PMS/channel managers (Siteminder, BookingSync, Airbnb, Lodgify, Avaibook, Eviivo and others) and smart lock providers to embed into existing property workflows. Security posture includes GDPR compliance, HTTPS/SSL EV encryption, and self-attested alignment with ISO/IEC 27001 and 27035 practices.

The business is a bootstrapped, founder-led subscription SaaS operating with 11-50 employees across three tiers (Essential, Ultimate, Plus) on monthly or annual billing, with a 14-day free trial and no credit card required. GTM combines product-led self-serve acquisition with channel partnerships (PMS integrations, co-marketing webinars), referral incentives (€10 credits per side), and trade show presence at FITUR, Tourism Innovation Summit, SCALE, and Vitur Summit. The customer base is described as roughly 9,000 hosts trusting the platform, with reported traction of 50,000+ properties. Industry recognition includes the Shortyz 2020 Best App/Website Solution award and the Andalucía Emprende Málaga 2020 prize for technological innovation.

Name

Check-in Scan

Legal name

Check-In Scan, S.L.

Website

https://checkinscan.com

Company type

Private

Founded year

2019

Operating status

Operating

Headcount range

11–50 employees

Short description

Check-in Scan is a Spain-based SaaS platform that automates legally compliant guest registration and traveler data reporting for hotels, hostels, and vacation rentals across Spain, Portugal, Italy, and Croatia, integrating directly with government authorities and PMS systems.

Ownership category

akta.pro rank

Product category

Hospitality Compliance Software

NAICS

Investigation and Personal Background Check Services (561611)

akta.pro primary industry

Digital Check-in/Check-out & Keyless Entry (THALACAG)

akta.pro secondary industries

Document Capture, Verification & KYC/AML for Travel (THALAPAH), Identity, Address & Reference Verification (BPAKAEAJ), Identity Verification (ID, SSN Trace, KYC-lite) (BPACALAD)

Keywords

• Guest registration software
• Vacation rental compliance
• Traveler registration SaaS
• Hotel check-in platform
• Hospitality ID verification

Headquarters

HQ city

Mijas

HQ country

Spain

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. Subscription SaaS: Software subscription model for accommodation providers. Multiple plans available (Essential, Ultimate, Plus). Subscription-based billing with monthly or annual options. Free 14-day trial with no credit card required. Referral program offers 10 euro credit for both referrer and referred for each successful new customer.

Pricing tiers

Go-to-market motion2 records

Distribution channels5 records

Marketing channels8 records

Core offering

Check-in Scan is a cloud-based guest registration and check-in management SaaS platform that enables hotels, hostels, vacation rentals, and other tourist accommodations to scan guest identity documents via OCR, capture digital signatures, and automatically submit traveler registration data to government authorities (SES.HOSPEDAJES, Mossos d'Esquadra, Ertzaintza, TURESPAZO, eVisitor) to comply with Spanish Royal Decree 933/2021 and analogous European regulations. It is delivered via native iOS/Android apps, a web platform, and integrations with PMS, channel managers, and smart lock providers across Spain, Portugal, Italy, and Croatia.

Product overview

Check-in Scan is a unified guest registration and check-in management platform designed for the vacation rental and hospitality sector across Spain, Portugal, Italy, and Croatia. The platform comprises a core mobile app (iOS/Android) and web platform that enable property managers to scan identity documents using OCR technology, collect digital signatures, and automatically submit traveler registration data to government authorities (SES.Hospedajes, Mossos d'Esquadra, Ertzaintza, eVisitor). The product portfolio includes Check-in Online, Check-in Automático (QR-based self check-in), Check-in Presencial, and Web Check-in as primary check-in modalities, supported by a Cloud Control Panel and Registro de Viajero functionality. Add-on modules include Tourist Tax Calculation, Calendar and Reservation Management, Useful Information Sharing, MiDNI verification, Custom Vacation Rental Contracts, and integrations with SES.Hospedajes, VAU 1560/2025, and Turespazo. The platform offers vertical-specific solutions for hotels, hostels, vacation rentals, camping, rural accommodation, hostels, apartment complexes, and bed & breakfast properties. A referral program provides discount credits for user recommendations.

Differentiator

Problem solved

Functional benefit

Products and services

• Check-in Scan Platform Unified SaaS platform for guest registration and check-in management. It scans identity documents via MRZ/OCR, captures digital signatures, calculates tourist taxes automatically, manages vacation rental contracts, calendars and reservations, and submits traveler registration data to government authorities (SES.HOSPEDAJES, Mossos d'Esquadra, Ertzaintza, TURESPAZO, eVisitor) to comply with Spanish RD 933/2021 and analogous European regulations. Sold via tiered subscriptions (Essential, Ultimate, Plus) on a 14-day free trial, monthly or annual billing, to accommodation providers.
• Check-in Scan Mobile App Native mobile application delivered through the Apple App Store and Google Play that lets property managers scan guest IDs, capture digital signatures, manage reservations, and submit traveler registration data to authorities directly from iOS and Android devices.

Quantifiable outcome

• More than 8 million check-ins sent to authorities
• +4 more outcomes

Named customers1 record

Segments8 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration5 records

AI capability2 records

Feature8 records

Partnerships

15 partnerships are on record, tiered core, major and minor.

• SES.HOSPEDAJES (Ministry of Interior)coreTechnology or IntegrationOfficial integration with the Spanish Ministry of Interior's SES.HOSPEDAJES platform for mandatory guest registration under RD 933/2021. Check-in Scan automates sending guest data to government authorities.
• Mossos d'Esquadra (Catalonia Police)coreTechnology or IntegrationDirect integration with Catalonia's Mossos d'Esquadra police for guest registration in the Catalonia region.
• Ertzaintza (Basque Police)coreTechnology or IntegrationDirect integration with Basque Country's Ertzaintza police for guest registration in the Basque Country region.
• TURESPAZOcoreTechnology or IntegrationIntegration partnership to automatically send guest data to TURESPAZO platform.
• eVisitor (Croatia)coreTechnology or IntegrationIntegration with Croatia's eVisitor platform for guest registration in Croatia. Supports German and Croatian language interfaces.
• AirbnbmajorGTM or Marketing PartnerCo-marketing partnership through joint webinars. Airbnb webinar on January 31, 2025 to discuss RD 933/2021 compliance for vacation rental owners.
• AvaibookminorGTM or Marketing PartnerJoint webinar partnership on guest registration obligations and regulations in local accommodation in Portugal.
• LodgifyminorGTM or Marketing PartnerJoint webinar on reducing commissions and additional costs in vacation rental business.
• DoinnminorGTM or Marketing PartnerJoint webinar partnership on vacation rental management and cost optimization.
• StasherminorGTM or Marketing PartnerJoint webinar on offering 5-star guest experience from check-in to luggage storage while complying with the law.
• RuralidaysminorGTM or Marketing PartnerJoint webinar on updated guest registration regulations.
• PIMEEFminorGTM or Marketing PartnerJoint webinar on intelligent reservation management and automated check-in.
• EviivominorGTM or Marketing PartnerJoint webinar on automatic check-in, regulations, and reservation control.
• Property Management Systems (PMS)majorTechnology or IntegrationIntegration with Property Management Systems and Channel Managers. Full list available on integrations page.
• Smart Lock ProvidersmajorTechnology or IntegrationIntegration with smart lock brands for mobile key access. Property access from mobile after completing guest registration.

Scale indicators5 records

Recent moves6 records

Expansion highlights5 records

Emerging players

• Lodgify: Lodgify provides vacation-rental website building and basic property management; it is a co-marketing partner of Check-in Scan and overlaps on the short-term-rental host audience with lighter compliance features.
• Avaibook: Avaibook is a Spanish channel manager and PMS for vacation rentals, listed as a co-marketing partner of Check-in Scan and serving the same Iberian STR host base.
• BookingSync: BookingSync is a channel manager and vacation-rental API platform; it integrates with Check-in Scan for guest data flows and serves the same STR host segment with adjacent booking automation.

Direct peers

• Whistle: Whistle (formerly HelloShift) provides mobile guest check-in, registration, and verification for hotels and short-term rentals; it competes head-to-head with Check-in Scan in digitising and legally capturing guest identity data.
• Chekin: Chekin is a Spain-based guest registration SaaS for vacation rentals and hotels that automates police reporting, ID scanning, and tourist registration across multiple jurisdictions, making it the closest direct competitor to Check-in Scan.

Broad incumbents

• Cloudbeds: Cloudbeds is an all-in-one hospitality management platform serving hotels, hostels, and vacation rentals with reservation, check-in, and guest management capabilities that partially overlap with Check-in Scan's offering.
• SiteMinder: SiteMinder is a global hotel platform providing channel management, booking, and guest experience features; Check-in Scan explicitly lists SiteMinder as a PMS integration partner, putting them in adjacent rather than purely competing positions.
• Mews: Mews is a broad cloud-based PMS for hotels and hostels that offers guest check-in, identity capture, and reservation workflows overlapping with Check-in Scan's hospitality compliance use case.
• Guesty: Guesty is a vacation rental management platform with guest communication, check-in, and compliance tools serving the same short-term rental hosts that are Check-in Scan's core market.

Regional players

• Akia: Akia provides contactless check-in, upsells, and guest communication for short-term rentals in North American markets, addressing the same use case as Check-in Scan but with primary geographic focus outside Europe.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/checkinscan
• Facebookfacebook.com/checkinscan
• Instagraminstagram.com/check_in_scan

Compliance5 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles6 records

Funding overview

Funding rounds1 record

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Check-in Scan