Quickstaff

What Quickstaff does

Quickstaff is a cloud-based SaaS platform that provides scheduling software purpose-built for event-based companies whose workforces consist of on-demand or temporary staff rather than full-time employees. The product centers on an invite-accept/decline workflow: managers create events, define role requirements (Server, Event Bartender, Photographer, or custom roles), and dispatch work invitations by email that staff can accept or decline, with "Automagic Waitlists" automatically handling over-subscription and a staff-availability layer preventing double-booking. The platform is offered as a 100% online web application with a companion iOS and Android mobile app, and integrates with Google Calendar, iCal, Microsoft Outlook, Yahoo, and Hotmail so staff can sync events into personal calendars.

The company's target verticals are caterers, wedding businesses, event vendors, event staffing agencies, performing arts organizations, medical transport companies, and college/university/sports event staffing—segments whose scheduling pain points (phone tag, no-shows, last-minute changes, multi-event coordination) are not well served by generic shift-scheduling tools. Quickstaff operates with 1-10 employees, is privately held and founder-owned with no disclosed institutional funding, and is headquartered in New York, USA. The company has scheduled over 20,000 events since 2013.

Go-to-market is product-led and self-serve: a 14-day free trial with no credit card, supported by content marketing (The Event Staff Blog), an email newsletter (Savvy Staffing), social channels, and an optional demo request for guided onboarding. Revenue is generated exclusively through monthly or annual SaaS subscriptions across three tiers—Boutique at $49/month for up to 35 staff, Growing at $99/month for up to 70 staff, and Large at $249/month for up to 175 staff—with custom pricing beyond 175 staff and all features included at every tier. The platform is recognized on Capterra as "Best Event Staff Scheduling Software" based on user reviews.

Name

Quickstaff

Legal name

Quickstaff

Website

https://quickstaffpro.com

Company type

Private

Founded year

2013

Operating status

Operating

Headcount range

1–10 employees

Short description

Quickstaff is a cloud-based event staff scheduling SaaS platform that helps caterers, wedding vendors, event agencies, and performing arts organizations schedule and book temporary or on-demand staff via role-based invitations with automatic waitlists and calendar sync.

Ownership category

akta.pro rank

Product category

Event Staff Scheduling Software

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (51821)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Time, Attendance & Scheduling Administration (BPACAIAE)

akta.pro secondary industry

Email, Calendar & Scheduling (BPAMAMAC)

Keywords

• Event staff scheduling
• Workforce management software
• Shift scheduling platform
• Staff availability tracking
• Event staffing software

Headquarters

HQ city

New York

HQ country

United States

HQ region

North America

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Marketing or Sales, Operations, Infrastructure

Revenue model

1. Subscription SaaS: Monthly or annual subscription-based SaaS model with three pricing tiers (Boutique $49/mo, Growing $99/mo, Large $249/mo). All features included in every tier. Annual plans save 2 months. No per-staff fees. Custom pricing available for companies with more than 175 staff.

Pricing tiers

Go-to-market motion1 record

Distribution channels2 records

Marketing channels5 records

Core offering

Quickstaff is a cloud-based event staff scheduling SaaS platform that helps event-based companies (caterers, wedding businesses, event vendors, and staffing agencies) schedule and book their own on-demand or temporary staff. The platform enables managers to create events, assign staff by role, send email-based work invitations that staff can accept or decline, manage automagic waitlists, track staff availability and block-out dates, and send broadcast messages and reminders. It is accessible 100% online with native iOS and Android mobile applications.

Product overview

Quickstaff is an event staff scheduling software platform designed specifically for event-based companies that rely on on-demand or temporary staff, including caterers, wedding businesses, event vendors, and staffing agencies. The core product is the Quickstaff scheduling platform which enables managers to create events, assign staff by roles (such as Server, Event Bartender, or Photographer), send work invitations via email where staff can accept or decline, automatically manage waitlists, and communicate event details. The platform includes a mobile app for iOS and Android that allows staff to view their schedules, block unavailable dates, and access event information. Quickstaff offers three pricing tiers (Boutique at $49/month for up to 35 staff, Growing at $99/month for up to 70 staff, and Large at $249/month for up to 175 staff), all including unlimited events and full feature access. The company also maintains an educational blog resource for the event staffing community.

Differentiator

Problem solved

Functional benefit

Products and services

• Quickstaff Scheduling Platform Cloud-based event staff scheduling SaaS platform that helps caterers, wedding businesses, event vendors, and staffing agencies create events, assign staff by role, send email-based work invitations that staff can accept or decline, manage automagic waitlists, track staff availability and block-out dates, send broadcast messages and reminders, and duplicate past events. Includes calendar sync with Google, iCal, Outlook, Yahoo, and Hotmail.
• Quickstaff Mobile App Native iOS and Android mobile application for Quickstaff users, allowing staff managers to view scheduled events, block out unavailable dates, receive reminders, access directions and event notes, and manage scheduling on the go.

Quantifiable outcome

• Save hours per week on staff scheduling
• +2 more outcomes

Named customers5 records

Segments7 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration5 records

Feature7 records

Scale indicators2 records

Recent moves6 records

Expansion highlights5 records

Broad incumbents

• Humanity (by TCP Software): Enterprise shift scheduling platform with broad applicability across industries. Comparable core scheduling functionality but positioned up-market relative to Quickstaff's SMB focus.

Direct peers

• When I Work: Leading employee scheduling SaaS for shift-based and hourly workforces. Direct competitor to Quickstaff in SMB staff scheduling, though When I Work is broader and not specialized to event-based temporary staffing.
• Connecteam: Mobile-first workforce management app with scheduling, time clock, and communication features. Serves similar SMB deskless and shift-based workforces as Quickstaff.
• Homebase: All-in-one scheduling, time tracking, and payroll platform for SMB hourly employers. Competes on the same scheduling workflows and serves overlapping customer profiles.
• 7shifts: Employee scheduling and team management app focused on restaurants. Overlaps with Quickstaff in food-service staff scheduling, though 7shifts is more restaurant-specific.
• Shiftboard: Specialized scheduling software for shift-based and event staffing operations. Closest direct competitor to Quickstaff in event/large-scale contingent workforce scheduling.
• Sling: Shift scheduling and team communication tool for restaurants and shift-based businesses. Comparable scheduling functionality with strong traction in food service, a vertical adjacent to Quickstaff's catering base.
• Deputy: Workforce management platform with scheduling, timesheets, and shift swapping. Targets similar SMB and mid-market shift-based employers, overlapping with Quickstaff's scheduling core.

Emerging players

• Caterease: Catering-specific business management software including event planning and staff coordination. Targets the same catering SMB customer base but focuses on full event workflow rather than scheduling.
• Total Party Planner: Event and catering management software with staff scheduling functionality. Direct overlap with Quickstaff's catering customer base, providing broader event-management features.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat4 records

Key risks5 records

Key highlights6 records

Customer concentration

• Xx.com/Quickstaff
• Facebookfacebook.com/Quickstaff
• LinkedInlinkedin.com/company/quickstaff-pro
• Instagraminstagram.com/quickstaff

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Quickstaff