WoodWare Systems
WoodWare Systems is a privately held Memphis-based software company founded in 1983 that builds and sells a purpose-built ERP platform exclusively for the millwork distribution and manufacturing industry, serving distributors, dealers, and manufacturers in the U.S. market.
- Company typePrivate
- Founded1983
- HeadquartersCordova, United States
- Headcount1–10
- GTM typeB2B
- OfferingSoftware
What WoodWare Systems does
WoodWare Systems is a privately held software company founded in 1983 and headquartered in Cordova, Tennessee (Memphis area), that builds and sells a purpose-built ERP platform exclusively for the millwork distribution and manufacturing industry. The company was started when a Memphis-based millwork distributor needed a system capable of handling the complexity of doors and windows — a problem traditional ERP systems could not solve — and has remained exclusively focused on millwork for over 40 years. WoodWare serves three primary customer segments: one-step distributors working directly with builders and contractors, two-step distributors managing high-volume dealer/retailer orders, and manufacturers and fabricators with flexible shop-floor production needs.
The core product is the WoodWare ERP platform, built on the InterSystems IRIS database, covering order entry, inventory, purchasing, manufacturing, warehouse operations, shipping, fulfillment, accounting, and vendor/customer integration. The platform is extended by a portfolio of specialized modules: Var-I-Frame (a configurator that eliminates the need for pre-defined Bills of Materials), WebConnect (a browser-based online sales portal with real-time pricing and ordering), VendorConnect (XML-based manufacturer order import integrated with 12+ major door and window brands), DocXT (semantic document management using virtual tag technology), WarehouseXT (RF-based warehouse management), and LedgerMatch (AP reconciliation in preview). The underlying technology stack was modernized in V8.7 (March 2025) with a migration from Crystal Reports to InterSystems reporting tools, and V8.8 (March 2026) moved programs to a fully browser-based interface.
WoodWare generates revenue through a monthly subscription license model with customers selecting modules based on need, supplemented by training and implementation services delivered via a TEAM approach. The go-to-market motion is direct enterprise field sales via phone outreach and 'Request a Demo' CTAs, supplemented by an annual Users Conference held in Memphis that functions as both a customer engagement and acquisition channel. The company maintains no disclosed channel partner or reseller network, operates solely in the U.S. market, and has no disclosed institutional investors, funding rounds, or M&A activity.
WoodWare Systems firmographics
Firmographics- Name
- WoodWare Systems
- Legal name
- WoodWare Systems
- Website
- https://woodwaresystems.com
- Company type
- Private
- Founded year
- 1983
- Operating status
- Operating
- Headcount range
- 1–10 employees
- Short description
- WoodWare Systems is a privately held Memphis-based software company founded in 1983 that builds and sells a purpose-built ERP platform exclusively for the millwork distribution and manufacturing industry, serving distributors, dealers, and manufacturers in the U.S. market.
- Ownership category
- akta.pro rank
WoodWare Systems industry classification
Industry- Product category
- Millwork ERP Software
- SIC
- Services-Computer Integrated Systems Design (7373)
- akta.pro primary industry
- Distribution & Wholesale ERP (Inventory, Order, Warehouse) (HDAEAEAC)
- akta.pro secondary industries
- Manufacturing ERP (Discrete, Process, Batch) (HDAEAEAB), ERP Implementation & Systems Integration Services (BPAEAGAA)
Keywords
Where WoodWare Systems is headquartered
LocationHeadquarters
- HQ city
- Cordova
- HQ country
- United States
- HQ region
- North America
Offices1 record
Markets served
WoodWare Systems business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Operations
Revenue model
- Software License/Subscription: Monthly license fee for WoodWare ERP software. Includes access to support team. Customers select modules that fit their needs (Order Entry, Inventory, Purchasing, Manufacturing, Warehouse, Shipping, Accounting, etc.).
- Training & Implementation Services: TEAM approach to implementation including thorough analysis of business processes, education, advice on utilization, and millwork industry expert involvement. Support team available for assistance.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Monthly | Custom pricing based on modules and company size |
Go-to-market motion2 records
Distribution channels2 records
Marketing channels5 records
WoodWare Systems product offering
Product offeringCore offering
WoodWare Systems develops and licenses a purpose-built ERP platform exclusively for the millwork distribution and manufacturing industry. The platform handles product variability, configuration challenges, and operational demands specific to doors and windows, supported by specialized modules for product configuration, online sales, warehouse management, document management, manufacturer integration, and AP reconciliation. Customers access the software via a monthly subscription license that includes support.
Product overview
WoodWare Systems offers a platform-plus-modules architecture built exclusively for the millwork industry. The core WoodWare ERP platform serves as the central hub, with specialized modules including Var-I-Frame (product configurator that eliminates Bill of Materials complexity), WebConnect (browser-based online sales portal for customer self-service), DocXT (semantic document management with virtual tag technology), WarehouseXT (RF barcode warehouse management), VendorConnect (manufacturer integration for order import), and LedgerMatch™ (accounts payable reconciliation in preview). These modules share data and workflows with the core ERP, allowing companies to use various parts of the system based on their operational needs.
Differentiator
Problem solved
Functional benefit
Brands
- Var-I-Frame: Revolutionary product configurator that does not require pre-defined Bill of Materials, eliminating traditional BOM complexity while delivering greater inventory and material usage accuracy with far fewer maintained records.
- WebConnect
- VendorConnect
- DocXT
- WarehouseXT
- LedgerMatch
Products and services
- WoodWare ERP Purpose-built, full ERP platform designed exclusively for the millwork industry, covering order entry, inventory, purchasing, manufacturing, warehouse operations, shipping, fulfillment, accounting, financials, and vendor/customer integration for millwork distributors and manufacturers.
- Var-I-Frame Product configurator for WoodWare ERP that builds units on-the-fly without requiring a pre-defined Bill of Materials, automatically pulling correct mullions, extension jambs, stop, handing, hardware, and options to improve inventory and order accuracy with fewer maintained records.
- WebConnect Browser-based online sales portal built exclusively for WoodWare ERP that provides customers and outside sales reps secure, real-time access to quotes, orders, product information, and account-based information with click-to-build configuration, instant quoting, and ordering.
- DocXT Document and file management system that replaces the traditional electronic file cabinet with virtual-tag-based semantic linking of documents to orders, quotes, and records, including XT Scan Tag technology for unattended barcode-driven document processing.
- WarehouseXT Radio frequency-based warehouse management system that uses RF barcode scanners and wireless networks to track products through receiving, put-away, picking, cross-docking, production, staging, loading, shipping, cycle counts, and management reporting.
- VendorConnect Universal Order Import Module and Manufacturer Integration that electronically integrates WoodWare with manufacturer online ordering systems via XML, creating sales orders and purchase orders directly from vendors' data to eliminate rekeying and reduce transcription errors.
- LedgerMatch Accounts Payable reconciliation tool built for operational reality, focusing users on exceptions rather than transactions to streamline AP workflow.
- WoodWare Version 8.7 March 2025 release of the WoodWare ERP platform featuring migration from Crystal Reports to InterSystems Reports and Report Designer, plus barcode font support for DocXT users.
- WoodWare Version 8.8 March 2026 release of the WoodWare ERP platform delivering fully browser-based programs, a calendar-style shipping schedule, and CSS formatting for grid inquiry.
Quantifiable outcome
- 50% reduction in order entry time when using VendorConnect manufacturer integration
- +4 more outcomes
Companies that use WoodWare Systems
Customer profileNamed customers5 records
Segments3 records
Ideal customer profiles3 records
WoodWare Systems technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration12 records
AI capability1 record
Feature6 records
WoodWare Systems partnerships and signals
Strategic signalPartnerships
13 partnerships are on record, tiered strategic and core.
- enaiblrstrategicMemphis-based AI firm leading WoodWare's artificial intelligence integration initiative. At UC2026, enaiblr CEO Sridhar Sunkara presented WoodWare's AI roadmap, demonstrating how AI is being thoughtfully embedded into the WoodWare platform. Partnership focuses on AI-driven features for accounts payable workflows and future product enhancements.
- AndersencoreDoor and window manufacturer integrated with WoodWare's VendorConnect module for electronic order importing. Customers can import XML orders from Andersen's online ordering system directly into WoodWare, eliminating manual data reentry and reducing transcription errors.
- MilgardcoreWindow manufacturer integrated with WoodWare's VendorConnect for universal order import. Orders from Milgard's online system are imported directly into WoodWare with matching terminology on both systems.
- MarvincoreWindow and door manufacturer integrated with WoodWare's VendorConnect. XML-based order import eliminates double entry and ensures consistent terminology between WoodWare and Marvin's systems.
- PGTcoreManufacturer integrated with VendorConnect for electronic order importing. Orders flow directly from PGT's online ordering system into WoodWare without manual rekeying.
- MI Windows and DoorscoreWindow manufacturer integrated with WoodWare's VendorConnect module. XML order import capability streamlines order entry process for distributors using MI products.
- PlygemcoreBuilding products manufacturer integrated with VendorConnect for automated order importing. Reduces transcription errors and order entry time for Plygem product distributors.
- Sierra PacificcoreWindow and door manufacturer integrated with WoodWare's VendorConnect module. Electronic order import eliminates data rekeying between Sierra Pacific's system and WoodWare.
- WindsorcoreDoor and window manufacturer integrated with VendorConnect for streamlined order processing. Distributors can import Windsor orders directly into WoodWare.
- TrustilecoreDoor manufacturer integrated with WoodWare's VendorConnect. Order import capability allows Trustile product distributors to automate order entry workflow.
- PrimecoreManufacturer integrated with VendorConnect for electronic order import. Automated order flow reduces manual data entry for Prime product distributors.
- CodelcoreManufacturer integrated with WoodWare's VendorConnect module. XML-based order importing capability for Codel product distributors using WoodWare.
- Comfort ViewcoreManufacturer integrated with VendorConnect for automated order importing. Distributors can import Comfort View orders directly into WoodWare.
Scale indicators3 records
Recent moves6 records
Expansion highlights5 records
WoodWare Systems competitors and assessment
Company assessmentBroad incumbents
- Epicor: Epicor provides industry-specific ERP suites including Prophet 21 for distribution and Kinetic for manufacturing, serving mid-market building products and distribution companies. Epicor overlaps with WoodWare's distribution and manufacturing ERP functionality but operates across multiple verticals rather than specializing exclusively in millwork.
- Microsoft Dynamics 365 Business Central: Microsoft Dynamics 365 Business Central is a broad mid-market cloud ERP that increasingly targets distribution and manufacturing. With Microsoft's ecosystem advantages and aggressive partner channel, it is a credible substitute for WoodWare, particularly among customers already standardized on Microsoft technologies.
- Sage Intacct / Sage X3: Sage provides mid-market ERP including distribution and manufacturing editions (Sage X3, Sage Intacct). Sage competes for the same SMB-to-mid-market ERP budget as WoodWare, often displacing specialized vendors when customers outgrow initial systems or seek integrated financials.
- Infor: Infor offers industry-specific CloudSuite ERP for distribution and manufacturing, including building products and industrial verticals. Infor competes at the higher end of the mid-market where WoodWare customers might upgrade, providing configurable ERP for distribution and manufacturing operations.
- Oracle NetSuite: NetSuite is a leading cloud ERP platform serving mid-market distribution and light manufacturing. While it serves a broader set of industries than WoodWare, it is a credible substitute for growing millwork distributors seeking a more general-purpose platform with broader functionality.
Emerging players
- Acumatica: Acumatica is a cloud-native mid-market ERP with distribution and manufacturing editions and an open API architecture. It is increasingly competing in the vertical SMB space WoodWare serves, offering configurability and modern cloud delivery that appeals to growing millwork distributors evaluating alternative platforms.
- Katana MES / JobBOSS²: Katana is a cloud manufacturing ERP aimed at small manufacturers and fabricators, with bill of materials and production scheduling features. It represents the emerging wave of modern cloud-native ERP tools that compete for the same small millwork manufacturers and fabricators that WoodWare targets.
Direct peers
- JobBOSS by ECI: JobBOSS is an ERP solution for job shops and small manufacturers, owned by ECI Software Solutions. It competes with WoodWare in serving small-to-mid manufacturers needing flexible production and order entry capabilities, particularly for make-to-order and configured products.
- ECI Software Solutions: ECI is a vertical SMB ERP software company serving building products, lumber, and distribution industries with solutions like JobBOSS, Spruce, and LumberTrack. Like WoodWare, ECI specializes in industry-specific ERP for SMB distribution and manufacturing, making it the most direct comparable in vertical SaaS model and target customer.
- Distribution One: Distribution One provides ERP software specifically for wholesale distribution, including building products distributors. Its product ATR (formerly Enterprise 21) targets similar one-step and two-step distributors that WoodWare serves, making it a direct peer in vertical ERP for building products distribution.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
WoodWare Systems social profiles
Digital presenceWoodWare Systems financial estimates
Financial estimateRevenue estimate
Valuation estimate
WoodWare Systems leadership team
Management profileNumber of profiles
Profiles6 records
WoodWare Systems funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
WoodWare Systems M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about WoodWare Systems
What does WoodWare Systems do?
WoodWare Systems develops and licenses a purpose-built ERP platform exclusively for the millwork distribution and manufacturing industry. The platform handles product variability, configuration challenges, and operational demands specific to doors and windows, supported by specialized modules for product configuration, online sales, warehouse management, document management, manufacturer integration, and AP reconciliation. Customers access the software via a monthly subscription license that includes support.
Is WoodWare Systems a public or private company?
WoodWare Systems is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was WoodWare Systems founded?
WoodWare Systems was founded in 1983. It employs 1 to 10 people.
Where is WoodWare Systems based?
WoodWare Systems is headquartered in Cordova, United States, in the North America region.
How does WoodWare Systems make money?
Two revenue lines are on record. Software License/Subscription is the primary driver. The others are training & Implementation Services.
Who are WoodWare Systems's main competitors?
Broad incumbents on record are Epicor, Microsoft Dynamics 365 Business Central, Sage Intacct / Sage X3, Infor and Oracle NetSuite. Emerging players are Acumatica and Katana MES / JobBOSS². Direct peers are JobBOSS by ECI, ECI Software Solutions and Distribution One.
Does WoodWare Systems have an API?
Yes. WoodWare offers XML-based data exchange capabilities. VendorConnect can import orders or quotes from uploaded XML files generated by various manufacturers' software. WebConnect provides an XML export feature that allows users to download XML files for their work orders to import into individual customer systems. No public REST or GraphQL API documentation was found.
What industry is WoodWare Systems in?
WoodWare Systems's product category is Millwork ERP Software. Its primary akta.pro industry code is HDAEAEAC, Distribution & Wholesale ERP (Inventory, Order, Warehouse), with a secondary code of HDAEAEAB, Manufacturing ERP (Discrete, Process, Batch). Its SIC code is 7373.