Village Management Software

What Village Management Software does

Village Management Software (VMS) is a cloud-based property management software suite developed and operated by Team Soft Solutions, a privately held Nevada company founded in 2013. The platform serves thousands of homeowners associations (HOAs), condominium associations, and apartment/rental management companies across the United States, integrating accounting (AR, AP, general ledger), compliance management, collections, document management, and stakeholder communication into a single suite. Its core technology combines purpose-built modules including taskForce (CRM/work-order/task management), iXpert (24-cabinet document repository with global search), File Fusion (PDF report merging), Business Intelligence dashboards, AskVMS (resident Q&A), E-Banking (real-time bank reconciliation and lockbox), Auto Workflows (scheduled task automation), and the Village Vu mobile application (iOS/Android). Real-time data synchronization across residents, board members, vendors, and property managers is delivered through customizable web portals and a web service layer called VMSXChange that connects to dozens of third-party partners spanning banking, payment processing, resale documents, collections, and HOA-specific mailing services.

The company monetizes through two cloud-hosted subscription tiers — Advanced Virtual Hosting (annual, dedicated server, 200GB storage, "low fixed fee") and Startup Shared Hosting (monthly, 50GB storage, variable rate) — supplemented by professional services delivered through a network of certified VMS consulting partners including HOA Data Consulting, IMC-ATS, Keeping Your Books Straight, and The Training Branch. Go-to-market is a direct enterprise field sales motion with a prominent "Request a Demo" call-to-action and dedicated sales line (866-540-1291), complemented by partner channel distribution and industry association relationships (CAI, CACM, ACAM-CEO). The company does not disclose revenue, headcount, or funding; ownership remains with the founders of Team Soft Solutions with no public listing or institutional investment signals identified.

Name

Village Management Software

Legal name

Team Soft Solutions

Website

https://villagemanagement.com

Company type

Private

Founded year

2013

Operating status

Operating

Short description

Village Management Software is a cloud-based property management software suite, operated by Team Soft Solutions, serving thousands of US homeowners associations, condominium associations, and apartment/rental management companies with integrated accounting, compliance, collections, and resident engagement tools.

Ownership category

akta.pro rank

Product category

Property Management Software

NAICS

Software Publishers (5132)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Association Compliance, Governance & Board Support Services (BPAJAHAN)

akta.pro secondary industries

Mixed-Use Community Association Management (BPAJAHAF), HOA / Condominium Association Management (BPAJAFAH)

Keywords

• HOA accounting software
• Community association management
• Property management platform
• Condo management software
• HOA compliance automation

Headquarters

HQ city

Henderson

HQ country

United States

HQ region

North America

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Infrastructure, Marketing or Sales, Operations

Revenue model

1. Software Subscription - Advanced Virtual Hosting: Full-featured software subscription with dedicated server, 200GB storage, unlimited HOA properties, included support and updates, API partner integrations, client portal, and Village Vü mobile app. Priced with a low fixed fee.
2. Software Subscription - Startup Shared Hosting: Entry-level software subscription with unlimited HOA properties, 50GB startup storage, included support and updates, client portal, and mobile app access. Priced at a variable rate.
3. Professional Services: VMS consulting services including HOA Data Consulting, IMC-ATS accounting and technical services, Keeping Your Books Straight LLC, and The Training Branch Inc for implementation, training, and ongoing support.

Pricing tiers

Go-to-market motion1 record

Distribution channels2 records

Marketing channels1 record

Core offering

Village Management Software sells a cloud-based property management software suite that integrates accounting (accounts receivable, accounts payable, general ledger), compliance management, collections, document management (iXPERT), task management (taskForce), real-time banking integration (VMS E-Banking), interactive web portals, and the Village Vu mobile application for HOAs, condominium associations, and apartment/rental management companies. The platform is delivered via hosted subscription tiers (Advanced Virtual Hosting and Startup Shared Hosting) with optional consulting services.

Product overview

Village Management Software is a comprehensive suite of property management tools, not a single program. The platform comprises integrated core modules including Accounting (accounts receivable, accounts payable, general ledger), Property Management, and Collections, supplemented by specialized modules such as E-Banking for banking integrations, File Fusion for PDF report merging, iXPERT for document management, taskForce for task and CRM management, AskVMS for resident Q&A, Business Intelligence for dashboards and analytics, Mobile Application (Village Vu) for on-the-go access, Web Portals for stakeholder access, Cloud Integrations for third-party connectivity, and Auto Workflows for automated scheduling. The suite is available through cloud hosting options with optional dedicated servers.

Differentiator

Problem solved

Functional benefit

Brands

• Village Vü: Mobile compliance application providing real-time access to VMS for employees and residents, including account history, calendars, compliance, documents, and form submissions
• VMS On the Go
• iXPERT
• taskForce
• File Fusion
• AskVMS

Products and services

• VMS Property Management Software Suite Integrated cloud-based property management platform for HOAs, condominium associations, and apartment/rental management companies. Combines fully integrated accounts receivable, accounts payable, and general ledger accounting with 440+ pre-configured report templates; automated compliance management with letter sequences; collections and delinquency control with predefined workflows; iXPERT document management across 24 virtual file cabinets; taskForce unified task, CRM, work order, architectural, and delinquency management; VMS E-Banking with auto reconciliation, lockbox, ACH, and real-time balances; File Fusion PDF merging; AskVMS resident Q&A; Business Intelligence dashboards with charts, maps, heatmaps, pivot tables, and forecasting; customizable Web Portals for residents, employees, board members, and vendors; Auto Workflows task scheduling; and Cloud Integrations via VMSXChange.

Quantifiable outcome

• Reduce telephone call volume through real-time web portal access for residents, employees, and vendors
• +1 more outcomes

Segments4 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration25 records

Feature10 records

Partnerships

30 partnerships are on record, tiered core and minor.

• AXOS BANKcoreTechnology or IntegrationBanking services partner providing lockbox processing, ACH processing, and auto-reconciliation for HOA banking needs.
• Banc of California / SmartStreetcoreTechnology or IntegrationBanking services partner integrated with VMS for HOA-specific banking solutions.
• BANK UNITEDcoreTechnology or IntegrationBanking services partner providing financial services integration.
• City National BankcoreTechnology or IntegrationBanking services partner for HOA banking integration.
• COGENT BANKcoreTechnology or IntegrationBanking services partner integrated with VMS for community association banking.
• COLUMBIA BANKcoreTechnology or IntegrationBanking services partner providing lockbox and reconciliation services.
• First Citizens BankcoreTechnology or IntegrationBanking services partner for HOA financial services.
• FIRST FOUNDATIONScoreTechnology or IntegrationBanking services partner specializing in community association financing.
• NewFirst National Bank (Fiserv)coreTechnology or IntegrationBanking services partner providing Fiserv-powered banking integration.
• Pinnacle Financial ServicescoreTechnology or IntegrationBanking services partner with community association banking program.
• SEACOAST COMMERCE BANKcoreTechnology or IntegrationBanking services partner specializing in community association banking.
• SUNWEST BANKcoreTechnology or IntegrationBanking services partner integrated with VMS for HOA banking.
• US CENTURY BANKcoreTechnology or IntegrationBanking services partner for community association banking needs.
• WELLS FARGO BANKcoreTechnology or IntegrationMajor banking services partner providing lockbox processing, ACH, and auto-reconciliation integration.
• Western AlliancecoreTechnology or IntegrationBanking services partner with HOA industry specialization.
• HOA MAILERSminorChannel Partner/ Reseller/ DistributorCoupon and statement partner providing HOA-specific mailing services.
• LETTERSTREAMminorChannel Partner/ Reseller/ DistributorCoupon and statement partner for document mailing and certification.
• OPTIMAL OUTSOURCEminorChannel Partner/ Reseller/ DistributorCoupon and statement partner for outsourcing services.
• PAGE PER PAGEminorChannel Partner/ Reseller/ DistributorCoupon and statement partner for document processing.
• SOUTHDATAminorChannel Partner/ Reseller/ DistributorCoupon and statement partner for data processing and mailing.
• CLICKPAYcoreTechnology or IntegrationPayment processor partner integrated with VMS for credit card and e-check payment processing.
• REVOPAYcoreTechnology or IntegrationPayment processor partner for property payment processing.
• ZEGOcoreTechnology or IntegrationPayment processor partner for community association payments.
• HOA Data Consulting, LLCcoreImplementation/ SI/ Consulting PartnerCertified VMS consulting partner providing data consulting and implementation services for HOA property management companies.
• IMC-ATS (Accounting and Technical Services)coreImplementation/ SI/ Consulting PartnerCertified VMS consulting partner providing accounting and technical services including Chris Stec, Ron Fenstermaker, and Garrett Hamilton as contacts.
• Keeping Your Books Straight, LLCcoreImplementation/ SI/ Consulting PartnerCertified VMS consulting partner providing bookkeeping services with contact Mark Kasimonoff.
• The Training Branch, InccoreImplementation/ SI/ Consulting PartnerCertified VMS consulting partner providing training services with contact Iris Adelia Dickerson Logan.
• ACAM-CEOminorOthersIndustry association partner for the property management community.
• California Association of Community Managements (CACM)minorOthersRegional industry association partner for community management in California.
• Community Associations Institute (CAI)minorOthersNational industry association partner for community associations.

Scale indicators1 record

Recent moves6 records

Expansion highlights5 records

Broad incumbents

• AppFolio: Leading cloud property management software serving residential, commercial, and HOA/condo portfolios. Comparable because it competes for the same property management customer base with broader functionality, but operates at much greater scale across multiple verticals.
• Buildium: RealPage-owned cloud property management platform targeting small-to-mid-market residential managers including condo/HOA segments. Comparable due to overlapping accounting, operations, and resident portal functionality, though it focuses more on rental than HOA governance.
• Yardi: Enterprise property management software suite with strong HOA/condo (Yardi Elevate, Yardi Breeze) offerings. Comparable because it directly targets the same community association customer with integrated accounting and compliance, but at much larger enterprise scale.
• RealPage: Enterprise SaaS provider for residential and commercial property management, including HOA-adjacent solutions. Comparable as a broad incumbent in property management technology with overlapping modules, though typically targeting larger operators than VMS's mid-market core.

Direct peers

• CINC Systems: Cloud-based community association management software built specifically for HOAs and condominium associations. Most direct comparable — same target vertical (HOAs/condos), similar integrated accounting and compliance workflow, similar mid-market positioning.
• TOPS [One]: Long-standing HOA and condominium management software (formerly Resort Data Processing). Comparable because it serves the same community association vertical with accounting, architectural review, and violation tracking workflows.
• Condo Control: Cloud HOA/condo management platform with resident engagement, document management, and accounting features. Direct competitor in the same community association vertical with overlapping workflow automation and resident portal functionality.
• RentManager: Property management software from London Computer Systems serving multifamily, condo, and HOA managers with integrated accounting and portals. Comparable due to overlapping accounting, tenant/owner portals, and bank integration capabilities.
• HOA Software (by AppFolio / Vantaca): Vantaca offers HOA/condo community management accounting software integrated with leading management companies. Direct comparable serving the same HOA management company vertical with similar workflow and integration depth.

Emerging players

• PayHOA: Cloud-based HOA management platform focusing on self-managed and smaller HOAs with online payments, accounting, and communication. Comparable to VMS's HOA vertical focus but emphasizes simpler self-service over the full management-company suite.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks5 records

Key highlights7 records

Customer concentration

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Village Management Software