SpeakerFlow
SpeakerFlow provides a Zoho One-based business operating system of 65+ integrated applications, plus implementation, migration, and managed services, customized for thought leaders — professional speakers, coaches, consultants, authors, and trainers seeking to systemize and run their businesses.
- Company typePrivate
- Founded2019
- HeadquartersSheridan, United States
- Headcount1–10
- GTM typeB2B
- OfferingSoftware
What SpeakerFlow does
SpeakerFlow, LLC is a Wyoming-based, privately held company founded in 2019 that sells a customized business operating system to the "thought leadership" market — professional speakers, coaches, consultants, authors, and corporate trainers. Rather than building software from scratch, the company packages and configures Zoho One, layering more than 15,000 hours of stated industry-specific R&D onto a suite of 65+ integrated Zoho applications (CRM, Campaigns, Social, Survey, Sign, Bookings, Forms, SalesIQ, Invoice, Projects, Workdrive, Vault, Flow, Landing Page, Commerce, and Backstage). The proposition is an all-in-one ecosystem that replaces a fragmented stack of disconnected tools, with pre-built fields, workflows, and integrations tailored to the speaking and consulting business model.
The business model combines resold software subscriptions with high-touch professional services. Clients pay a Zoho One subscription of $99/month per user (billed and managed by SpeakerFlow, with two months free on annual billing), plus one-time implementation and migration fees ranging from roughly $3,000 to $10,000 across three tiers: Power Up (DIY setup, 10–14 days), Flow Zone (done-for-you migration with live training and 90-day support, 60–90 days), and Flow Zone+ (complex systems with landing pages, eCommerce, multi-brand, and custom development). Recurring revenue also comes from ongoing managed services (VIP support, unlimited implementation, systems advisory, and custom retainers), and an affiliate program pays 10% referral commissions.
Go-to-market is sales-led and demo-based (prospects schedule demos through the website), reinforced by a community-led motion through the free SpeakerFlow University social network and the Technically Speaking podcast, and by event-driven lead generation via booth presence at NSA and CAPS conferences. The company is entirely virtual with a team of 1–10 people across three time zones, and reports 1,000+ expert customers. It is founder-owned and operated by co-founders Taylorr Payne (CEO) and Austin Grammon (President), who built SpeakerFlow after their prior lead-generation venture, TrafficCrafters, revealed that speakers lacked systems to manage and close leads. No external funding is disclosed.
SpeakerFlow firmographics
Firmographics- Name
- SpeakerFlow
- Legal name
- SpeakerFlow, LLC
- Website
- https://speakerflow.com
- Company type
- Private
- Founded year
- 2019
- Operating status
- Operating
- Headcount range
- 1–10 employees
- Short description
- SpeakerFlow provides a Zoho One-based business operating system of 65+ integrated applications, plus implementation, migration, and managed services, customized for thought leaders — professional speakers, coaches, consultants, authors, and trainers seeking to systemize and run their businesses.
- Ownership category
- akta.pro rank
SpeakerFlow industry classification
Industry- Product category
- Business Operating System for Thought Leaders
- NAICS
- Software Publishers (51321), Custom Computer Programming Services (541511)
- SIC
- Services-Prepackaged Software (7372), Services-Computer Integrated Systems Design (7373)
- akta.pro primary industry
- Enterprise Work Management & Collaborative Workflow Platforms (HDAEAHAI)
Keywords
Where SpeakerFlow is headquartered
LocationHeadquarters
- HQ city
- Sheridan
- HQ country
- United States
- HQ region
- North America
Offices1 record
Markets served
SpeakerFlow business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure
Revenue model
- Software Subscriptions (Zoho One): Zoho One subscription at $99/month per user (2 months free when paying annually). SpeakerFlow handles billing and account management for clients.
- Implementation Services (Power Up, Flow Zone, Flow Zone+): One-time setup and migration fees ranging from $3,000 to $10,000 depending on tier. Power Up is DIY with account setup only. Flow Zone includes hand-holding, migrations, and 90-day support. Flow Zone+ handles sophisticated systems with landing pages, eCommerce, and complex migrations.
- Ongoing Services: VIP support, unlimited implementation, systems advisory, and custom retainers billed as monthly subscriptions. Includes ongoing support for building new automations, integrations, and migrations.
- Affiliate Referrals: 10% commission on referred customers who purchase, with no expiration on referral credits.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| One time/ perpetual license | Multi-year contract | Power Up - DIY Setup Tier |
| One time/ perpetual license | Multi-year contract | Flow Zone - Managed Migration Tier |
| One time/ perpetual license | Multi-year contract | Flow Zone+ - Advanced Complex Systems Tier |
| Subscription | Annual | Zoho One Platform Subscription |
| Other | Pay-as-you-go | Affiliate Commission |
Go-to-market motion3 records
Distribution channels1 record
Marketing channels8 records
SpeakerFlow product offering
Product offeringCore offering
SpeakerFlow sells a business operating system for thought leaders built on the Zoho One platform, packaging 65+ integrated applications (CRM, email marketing, scheduling, invoicing, eCommerce, automation, events, etc.) pre-configured for professional speakers, coaches, consultants, authors, and trainers. The software is sold as a managed subscription alongside tiered implementation services—Power Up (DIY setup), Flow Zone (managed migration with 90-day support), and Flow Zone+ (complex systems migration)—plus ongoing VIP support, systems advisory, and custom retainers.
Product overview
SpeakerFlow is a comprehensive business operating system built on Zoho One, offering 65+ integrated applications tailored for thought leaders, speakers, coaches, consultants, and authors. The ecosystem spans Sales (CRM, Sign, SalesIQ, Bookings), Marketing (Campaigns, Social, Survey, Forms), and Operations (Projects, Invoice, Flow, Workdrive, Vault, Backstage, Landing Page, Commerce) modules. Service tiers include Power Up (DIY setup, 10-14 days), Flow Zone (done-for-you migration, 60-90 days), and Flow Zone+ (complex systems migration). The company also provides SpeakerFlow University (free training community), the Technically Speaking Podcast, and an extensive Resource Library of free guides and templates.
Differentiator
Problem solved
Functional benefit
Products and services
- SpeakerFlow Ecosystem (Operating System) A subscription business operating system built on Zoho One with 65+ integrated applications—CRM, email marketing, social, survey, signatures, bookings, forms, live chat, invoicing, projects, file storage, password management, workflow automation, landing pages, eCommerce, and event management—pre-configured for thought leaders, speakers, coaches, consultants, and authors. Sold under a $99/user/month Zoho One subscription with annual-billing discount, managed by SpeakerFlow.
- Power Up One-time setup service for the SpeakerFlow Ecosystem in which SpeakerFlow configures the Zoho account, applies industry customizations, installs the Flow Stack applications, and configures email. Email support and self-serve mastery courses are included; no live training.
- Flow Zone White-glove implementation and migration service for the SpeakerFlow Ecosystem, covering full data migrations, live training, and elevated support for 90 days. Designed to take a customer from legacy CRM to a fully operational SpeakerFlow system in 60–90 days.
- Flow Zone+ Premium implementation and migration service for complex SpeakerFlow Ecosystems, including landing pages, eCommerce, multi-brand setups, email drip sequences, Zapier automation rebuilds, and custom development. Provides full white-glove migration and delivery.
Quantifiable outcome
- Saves clients countless hours within first few weeks of implementation
- +1 more outcomes
Companies that use SpeakerFlow
Customer profileNamed customers10 records
Segments5 records
Ideal customer profiles1 record
SpeakerFlow technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration3 records
Feature4 records
SpeakerFlow partnerships and signals
Strategic signalPartnerships
Four partnerships are on record, tiered core and minor.
- Zoho CorporationcoreSpeakerFlow is built entirely on the Zoho One platform, leveraging Zoho's 65+ integrated applications. SpeakerFlow provides industry-specific customizations, migrations, and support for Zoho implementations tailored to thought leaders. Zoho handles the underlying platform while SpeakerFlow adds specialized workflows, fields, and integrations specific to the speaking and consulting industry.
- National Speakers Association (NSA)minorIndustry association for professional speakers. SpeakerFlow maintains booth presence at NSA events for in-person networking, lead generation, and community engagement.
- Canadian Association of Professional Speakers (CAPS)minorIndustry association for professional speakers in Canada. SpeakerFlow maintains booth presence at CAPS events for in-person networking, lead generation, and community engagement.
- Affiliate PartnersminorContent publishers writing about speaking, coaching, authorship, consulting, podcasting; industry vendors selling products to thought leaders; and existing satisfied clients who refer peers. Partners receive co-branded landing pages, promotional graphics and videos, and earn 10% commission on referred sales with no expiration on referrals.
Scale indicators5 records
Recent moves6 records
Expansion highlights4 records
SpeakerFlow competitors and assessment
Company assessmentDirect peers
- Dubsado: Vertical SaaS business management platform built specifically for creative entrepreneurs, coaches, and consultants — directly overlapping SpeakerFlow's customer base of coaches, consultants, and thought leaders with CRM, scheduling, invoicing, and contract workflows.
- HoneyBook: Vertical SaaS for independent service-based businesses (coaches, consultants, creative professionals) offering CRM, invoicing, proposals, and contracts in one platform — closely comparable to SpeakerFlow's all-in-one operating system positioning.
- 17hats: All-in-one business management platform for solopreneurs and small service businesses, providing CRM, booking, invoicing, and project management — directly overlapping SpeakerFlow's target segment and feature bundle.
- Keap (Infusionsoft): CRM and marketing automation platform designed for small businesses, coaches, and consultants — comparable to SpeakerFlow's sales-led workflow automation and CRM core.
Emerging players
- Kajabi: Platform for experts, coaches, and course creators to build and sell courses, memberships, and coaching programs — overlaps with SpeakerFlow's coach/consultant/author segments, particularly around commerce and content delivery modules.
Broad incumbents
- HubSpot: Broad CRM, marketing automation, and operations suite serving SMBs across industries — competes with SpeakerFlow horizontally and represents the alternative choice for thought leaders who prefer a non-vertical platform.
- Zoho: The underlying platform provider on which SpeakerFlow is built; Zoho offers its own 65+ app suite that thought leaders could adopt directly without SpeakerFlow's vertical customization layer.
- ActiveCampaign: CRM and email marketing automation platform for SMBs, including coaches and consultants — competes with SpeakerFlow's Campaigns, CRM, and automation modules as a more established horizontal alternative.
- Pipedrive: Sales-focused CRM serving SMBs across verticals, including independent professionals — comparable in CRM and pipeline management functionality though not vertically specialized.
- ClickFunnels: Sales funnel and marketing platform popular with coaches, consultants, and info-product experts — overlaps with SpeakerFlow's Landing Page, Campaigns, and Commerce modules and shares a similar expert-entrepreneur customer base.
Market position
Strengths4 records
Weaknesses4 records
Competitive moat4 records
Key risks5 records
Key highlights6 records
Customer concentration
SpeakerFlow social profiles
Digital presenceSpeakerFlow financial estimates
Financial estimateRevenue estimate
Valuation estimate
SpeakerFlow leadership team
Management profileNumber of profiles
Profiles2 records
SpeakerFlow funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
SpeakerFlow M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about SpeakerFlow
What does SpeakerFlow do?
SpeakerFlow sells a business operating system for thought leaders built on the Zoho One platform, packaging 65+ integrated applications (CRM, email marketing, scheduling, invoicing, eCommerce, automation, events, etc.) pre-configured for professional speakers, coaches, consultants, authors, and trainers. The software is sold as a managed subscription alongside tiered implementation services—Power Up (DIY setup), Flow Zone (managed migration with 90-day support), and Flow Zone+ (complex systems migration)—plus ongoing VIP support, systems advisory, and custom retainers.
Is SpeakerFlow a public or private company?
SpeakerFlow is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was SpeakerFlow founded?
SpeakerFlow was founded in 2019. It employs 1 to 10 people.
Where is SpeakerFlow based?
SpeakerFlow is headquartered in Sheridan, United States, in the North America region.
How does SpeakerFlow make money?
Four revenue lines are on record. Software Subscriptions (Zoho One) is the primary driver. The others are implementation Services (Power Up, Flow Zone, Flow Zone+), ongoing Services and affiliate Referrals.
Who are SpeakerFlow's main competitors?
Direct peers on record are Dubsado, HoneyBook, 17hats and Keap (Infusionsoft). Kajabi is listed as an emerging player. Broad incumbents are HubSpot, Zoho, ActiveCampaign, Pipedrive and ClickFunnels.
Does SpeakerFlow have an API?
Yes. SpeakerFlow is built on Zoho One and utilizes Zoho's open API for extensibility. Zoho Flow (Zoho's inbuilt automation platform) is used to build automated integrations between thousands of applications. This is a platform-level integration capability, not a separately documented SpeakerFlow-specific API.
What industry is SpeakerFlow in?
SpeakerFlow's product category is Business Operating System for Thought Leaders. Its primary akta.pro industry code is HDAEAHAI, Enterprise Work Management & Collaborative Workflow Platforms. Its NAICS code is 51321 and its SIC code is 7372.