PTC WIZARD
PTC Wizard is a cloud-based parent-teacher conference scheduling platform for K-12 schools and districts, offering SIS integration, multilingual interfaces, and virtual conference support on a $1-per-student annual subscription. Founded in 2011 and used by 1,000+ schools.
- Company typePrivate
- Founded2011
- HeadquartersBoca Raton, United States
- Headcount1–10
- GTM typeB2B
- OfferingSoftware
What PTC WIZARD does
PTC Wizard, Inc. is a privately held K-12 software company that operates a cloud-based parent-teacher conference scheduling platform serving over 1,000 schools across the United States. Founded in 2011 and headquartered in Boca Raton, Florida, the platform enables school administrators to configure conference parameters, parents to self-book appointments with teachers and teams, and teachers to manage their schedules in real time, supporting in-person, virtual, and hybrid conference formats. The product runs on AWS infrastructure with native integrations to major Student Information Systems (PowerSchool, Infinite Campus, eSchoolData, Alma, Blackbaud, FACTS, Finalsite) via OneRoster APIs, and embeds Zoom and Microsoft Teams for virtual meetings. Version 3.0, released in August 2022, was a ground-up redesign introducing mobile-first parent booking, granular role-based access control, and a multilingual interface supporting 15+ languages including Spanish, Chinese, Korean, Urdu, Wolof, and Portuguese.
The company monetizes through a per-student annual subscription priced at $1/student, with a 1-month free trial, minimum enrollment requirements, and unlimited events, teachers, SIS integration, and support included. Distribution combines product-led self-service (free trial and demo requests via ptcwizard.com) with direct enterprise sales for larger districts, and channel distribution through SIS vendor partnerships — most notably a Blackbaud ISV partnership with negotiated preferred pricing. The company has obtained ERMA approval from the NYC Department of Education, enabling direct STARS data integration and serving as a flagship public-sector reference. PTC Wizard appears to be bootstrapped with no disclosed external funding rounds, operates with a 1-10 person team, and has consistently expanded the product through 2025-2026 with district-level configuration tooling, additional multilingual coverage, and deeper SIS interoperability.
PTC WIZARD firmographics
Firmographics- Name
- PTC WIZARD
- Legal name
- PTC Wizard, Inc.
- Website
- https://ptcwizard.com
- Company type
- Private
- Founded year
- 2011
- Operating status
- Operating
- Headcount range
- 1–10 employees
- Short description
- PTC Wizard is a cloud-based parent-teacher conference scheduling platform for K-12 schools and districts, offering SIS integration, multilingual interfaces, and virtual conference support on a $1-per-student annual subscription. Founded in 2011 and used by 1,000+ schools.
- Ownership category
- akta.pro rank
PTC WIZARD industry classification
Industry- Product category
- K-12 Conference Scheduling Software
- NAICS
- Educational Support Services (611710)
- SIC
- Services-Prepackaged Software (7372)
- akta.pro primary industry
- Virtual Special Education & Related Services (IEP Delivery Online) (EDAJADAG)
Keywords
Where PTC WIZARD is headquartered
LocationHeadquarters
- HQ city
- Boca Raton
- HQ country
- United States
- HQ region
- North America
Offices1 record
Markets served
PTC WIZARD business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Technology or R&D, Personnel, Operations, Marketing or Sales, Infrastructure
Revenue model
- Annual School Subscription: Per-student annual subscription model at $1/student with 1 month free trial. Includes unlimited school-wide events, unlimited teachers/teams, school-wide or district-wide implementation, free SIS integration, and unlimited support. Minimum enrollment requirements apply.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Annual | Annual School Subscription - $1/student |
Go-to-market motion2 records
Distribution channels3 records
Marketing channels4 records
PTC WIZARD product offering
Product offeringCore offering
PTC Wizard is a cloud-based parent-teacher conference scheduling platform sold to K-12 schools and districts at $1/student per year. The product enables online self-service booking of conferences between parents and teachers, supporting virtual (Zoom/Teams), in-person, and hybrid formats, with native Student Information System (SIS) integration via OneRoster and direct rostering with PowerSchool, Infinite Campus, Alma, Blackbaud, NYC DOE STARS, and others. The platform features multilingual parent interfaces in 15+ languages, automated reminders, team scheduling, conflict synchronization, and role-based dashboards for administrators, teachers, and parents.
Product overview
PTC Wizard is a single, unified cloud-based parent-teacher conference scheduling platform designed for K-12 schools and districts. The core product encompasses all functionality as an integrated whole rather than separate modules or add-ons. The platform supports virtual, in-person, and hybrid conference modes with features including multilingual parent interfaces (Spanish, Chinese, Japanese, Korean, Russian, Ukrainian, Uzbek, Urdu, Wolof, Dutch, Vietnamese, Italian, Portuguese), real-time schedule synchronization, team scheduling, automated reminders, translator request workflows, and role-based access for administrators, teachers, and parents. Integration capabilities connect with major Student Information Systems (PowerSchool, Infinite Campus, eSchoolData, Alma, Blackbaud, FACTS, Finalsite), calendar platforms (Google Calendar, Microsoft Outlook), and video conferencing tools (Zoom, Microsoft Teams). Version 3.0 (released August 2022) represented a ground-up redesign with mobile-first parent experience.
Differentiator
Problem solved
Functional benefit
Products and services
- PTC Wizard
Quantifiable outcome
- 100% positive feedback from parents and teachers reported by Indian Prairie School District 204
- +2 more outcomes
Companies that use PTC WIZARD
Customer profileNamed customers8 records
Segments5 records
Ideal customer profiles2 records
PTC WIZARD technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration15 records
Feature9 records
PTC WIZARD partnerships and signals
Strategic signalPartnerships
13 partnerships are on record, tiered core, supporting and flagship.
- BlackbaudcorePTC Wizard is an Integration Service Vendor (ISV) partner with Blackbaud, enabling streamlined integration for schools using Blackbaud for tuition, enrollment, or student information. Negotiated preferred customer pricing for the Blackbaud integration tier. Integration uses Blackbaud's supported API to pull roster data including student records, class assignments, and guardian contacts directly into PTC Wizard. Primary audience is independent and private schools.
- PowerSchoolcoreNative integration partnership for student information system data synchronization. Listed as primary integration partner on website integration section.
- Infinite CampuscoreNative integration for student information system data synchronization. Supports timezone-accurate sync log timestamps and OneRoster pairing in the integration hub.
- AlmacoreNative integration supporting Alma's OneRoster URL patterns natively. Alma schools can configure OneRoster using supported URL patterns directly in setup without manual reformatting.
- eSchoolDatasupportingListed integration partner for student information system connectivity.
- FinalsitesupportingListed integration partner for school website and communication platform connectivity.
- ZoomcoreFull integration for virtual parent-teacher conferences. When enabled, every booked appointment automatically generates a unique Zoom meeting link. Parents receive link in confirmation and reminder emails. Teachers see Zoom links in their schedule view. Setup requires Zoom account with API access.
- Microsoft TeamscoreIntegration for virtual and hybrid parent-teacher conferences alongside Zoom support.
- Google CalendarcoreCalendar synchronization integration included with school subscription. Single sign-on with Google available.
- NYC Department of EducationflagshipPTC Wizard is ERMA approved for NYC Public Schools with direct integration into DOE STARS data. Supports NYC DOE Single Sign-On and OneRoster-compatible sync patterns. ERMA approval signals meeting department's data governance and security requirements for adoption by NYCPS staff.
- OneRoster APIcoreStandard OneRoster API support for roster data synchronization across SIS platforms. Includes school ID validation, URL validation, and district validation improvements.
- FACTSsupportingIntegration for schools using FACTS for tuition and enrollment management. Documented setup path with clearer field mapping and explicit authentication guidance.
- Amazon Web ServicescoreCloud infrastructure provider for data hosting. All data held on PTC System is within the United States using AWS. Daily backups encrypted using AES-256.
Scale indicators4 records
Recent moves5 records
Expansion highlights5 records
PTC WIZARD competitors and assessment
Company assessmentDirect peers
- ConferenceTracker: ConferenceTracker is a dedicated parent-teacher conference scheduling product for schools, with a similar value proposition around automating conference slot booking and reporting. Direct overlap with PTC Wizard's core use case.
- Pick-A-Time: Pick-A-Time is one of the most direct competitors in K-12 parent-teacher conference scheduling, offering online appointment booking specifically for school conferences. Both companies target the same primary user (school administrators and parents) for the same narrow workflow.
- SignUpGenius: SignUpGenius is a widely used sign-up and scheduling platform frequently adopted by K-12 schools for parent-teacher conferences, volunteer slots, and events. It competes with PTC Wizard as a general-purpose signup/scheduling alternative for the same school-admin buyer.
Broad incumbents
- Finalsite: Finalsite provides K-12 school websites, communications, and parent engagement tools, and is also a listed PTC Wizard integration partner. It competes for the same school-admin budget and could broaden into conference scheduling as part of its engagement suite.
- PowerSchool: PowerSchool is the dominant K-12 Student Information System in North America and a core integration partner for PTC Wizard. As the embedded system of record for student/teacher data, it has the strategic option to natively absorb conference scheduling, posing a structural threat or distribution channel.
- ParentSquare: ParentSquare is a K-12 parent engagement and communication platform used by districts for messaging, announcements, and event coordination. While broader than PTC Wizard, it overlaps on parent communication, school-event workflows, and district procurement paths.
- Alma Technologies: Alma is a K-12 SIS widely adopted by charter and independent schools, and is a native OneRoster integration partner of PTC Wizard. Comparable as a school-data platform that could choose to add or partner around conference scheduling functionality.
- TeacherEase: TeacherEase is a K-12 school management platform covering gradebook, learning, and parent communication. As a broader school operations suite targeting the same buyers, it represents an incumbent that could add conference scheduling to its offering.
Emerging players
- Calendly: Calendly is a widely adopted general-purpose scheduling tool used by some schools for parent-teacher conferences. While not K-12-specialized, its brand recognition, free tier, and ease of setup make it a potential substitute for resource-constrained schools.
Others
- Zoom Video Communications: Zoom is a core integration partner powering PTC Wizard's virtual conference functionality, automatically generating meeting links for each appointment. As a deeply embedded infrastructure provider, Zoom is an enabling ecosystem participant rather than a direct competitor.
Market position
Strengths4 records
Weaknesses4 records
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
PTC WIZARD social profiles
Digital presencePTC WIZARD compliance and trust
Trust signalCompliance5 records
PTC WIZARD financial estimates
Financial estimateRevenue estimate
Valuation estimate
PTC WIZARD leadership team
Management profileNumber of profiles
Profiles1 record
PTC WIZARD funding detail
Funding detailFunding overview
Funding rounds1 record
Investors1 record
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
PTC WIZARD M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about PTC WIZARD
What does PTC WIZARD do?
PTC Wizard is a cloud-based parent-teacher conference scheduling platform sold to K-12 schools and districts at $1/student per year. The product enables online self-service booking of conferences between parents and teachers, supporting virtual (Zoom/Teams), in-person, and hybrid formats, with native Student Information System (SIS) integration via OneRoster and direct rostering with PowerSchool, Infinite Campus, Alma, Blackbaud, NYC DOE STARS, and others. The platform features multilingual parent interfaces in 15+ languages, automated reminders, team scheduling, conflict synchronization, and role-based dashboards for administrators, teachers, and parents.
Is PTC WIZARD a public or private company?
PTC WIZARD is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was PTC WIZARD founded?
PTC WIZARD was founded in 2011. It employs 1 to 10 people.
Where is PTC WIZARD based?
PTC WIZARD is headquartered in Boca Raton, United States, in the North America region.
How does PTC WIZARD make money?
One revenue line is on record: annual School Subscription.
Who are PTC WIZARD's main competitors?
Direct peers on record are ConferenceTracker, Pick-A-Time and SignUpGenius. Broad incumbents are Finalsite, PowerSchool, ParentSquare, Alma Technologies and TeacherEase. Calendly is listed as an emerging player. Zoom Video Communications is listed as an others.
Does PTC WIZARD have an API?
Yes. PTC Wizard integrates with third-party platforms via APIs. Zoom integration enables automatic generation of unique meeting links for booked appointments. The platform connects with Google APIs for Single Sign-On and calendar functionality, adhering to Google API Services User Data Policy including Limited Use requirements. SIS integrations use OneRoster API for roster synchronization. API endpoints include sync status checks, OneRoster URL validation, and school ID validation.
What industry is PTC WIZARD in?
PTC WIZARD's product category is K-12 Conference Scheduling Software. Its primary akta.pro industry code is EDAJADAG, Virtual Special Education & Related Services (IEP Delivery Online). Its NAICS code is 611710 and its SIC code is 7372.