Accantum
Accantum GmbH is a German software vendor providing web-based document management (DMS) and workflow automation (WMS) software to SMBs and mid-market enterprises across the DACH region, serving 14,000+ users at 800+ companies via a 60+ certified partner channel, with AI-driven invoice recognition and IDW PS 880 audit certification as differentiators.
- Company typePrivate
- Founded2018
- HeadquartersRosenheim, Germany
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What Accantum does
Accantum GmbH is a German software company headquartered in Rosenheim, Bavaria, that develops and distributes web-based document management (DMS) and workflow management (WMS/WfMS) software primarily for small and mid-market enterprises in the DACH region (Germany, Austria, Switzerland). Its two core products — [accantum] DMS for digital document archiving and management, and [accantum] WfMS for configurable approval workflows — are supported by a broad modular add-on ecosystem including AI-based invoice recognition (KI Rechnungserkennung), OCR-driven document capture (Belegerkennung), Exchange/Outlook email management, digital signatures, label printing, quality assurance, and ERP/CRM connectors for SAP Business One, DATEV, SAGE 100, ERplus, VenDoc, and Cobra CRM. The platform is delivered via perpetual license, rental, or cloud/SaaS (hosted in the company's German data center), with five editions scaled by user count from Micro (≤10 users) to Xtralarge (500+ users).
The company's commercial model combines software license fees (one-time and recurring), SaaS subscriptions, an annual update-and-support guarantee (Accantum Aktualitätsgarantie), and professional services spanning consulting, implementation, configuration, and training. Distribution is overwhelmingly channel-led through 60+ certified partners — system houses, software firms, IT consultants, and print dealers — across DACH, supplemented by direct inbound sales for initial inquiries. Accantum highlights 14,000+ users across 800+ companies and 600+ active customers in disclosed reference data, with a customer mix spanning manufacturing (Franz Aircraft), construction/Handwerk, technology (Pfullendorfer Tor-Systeme), housing cooperatives, hospitality (Pianka Gastro, KLAFS), and SMBs more broadly. The product positioning is anchored in compliance (IDW PS 880 audit certification, GoBD, GDPR/DSGVO), making it attractive for accounting-, audit-, and retention-sensitive workflows.
Since late April 2023, Accantum has been a wholly owned subsidiary of OneQrew GmbH, a strategic DACH software platform combining 14 software houses that target the digital trades (Handwerk) vertical while preserving each member's brand and product autonomy. Accantum operates Austrian subsidiaries (accantum digital solutions gmbh in Salzburg, accantum.at GmbH in Tattendorf) and the Accantum Competence Center Freiburg GmbH in Germany, alongside its Rosenheim headquarters. The company is led by Managing Director Hans Lemke and competes in the mature DACH ECM/DMS market with differentiation rooted in German regulatory certifications, configurability, and the OneQrew partner ecosystem rather than scale or AI novelty.
Accantum firmographics
Firmographics- Name
- Accantum
- Legal name
- Accantum GmbH
- Website
- https://accantum.de
- Company type
- Private
- Founded year
- 2018
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- Accantum GmbH is a German software vendor providing web-based document management (DMS) and workflow automation (WMS) software to SMBs and mid-market enterprises across the DACH region, serving 14,000+ users at 800+ companies via a 60+ certified partner channel, with AI-driven invoice recognition and IDW PS 880 audit certification as differentiators.
- Ownership category
- akta.pro rank
Accantum industry classification
Industry- Product category
- Document Management Software
- NAICS
- Software Publishers (5132), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (51821)
- SIC
- Services-Prepackaged Software (7372)
- akta.pro primary industry
- E-Signature & Digital Transaction Management (DTM) (HDAEAGAF)
- akta.pro secondary industry
- Contract Lifecycle Management (CLM) & Document Generation/Templating (HDAEAGAL)
Keywords
Where Accantum is headquartered
LocationHeadquarters
- HQ city
- Rosenheim
- HQ country
- Germany
- HQ region
- Europe
Offices4 records
Markets served
Accantum business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure
Revenue model
- Software Licenses: The company sells software licenses for its DMS and WMS products with flexible licensing options including perpetual purchase, rental, and cloud/SaaS models.
- Software Subscriptions (SaaS): Cloud/SaaS subscription model offering software as a service from the company's data center in Germany.
- Support and Maintenance Services: Includes the Accantum Aktualitätsgarantie (Update Guarantee) with a minimum term of one year, providing ongoing updates and support.
- Consulting and Implementation: Professional services including analysis, implementation planning, installation, configuration, and training for customers.
- Training Services: Product-specific training sessions for employees and IT personnel, offered as part of the service portfolio.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Monthly | Micro Edition (MI) for micro-businesses up to 10 users |
| Subscription | Monthly | Small Edition (SE) for small businesses up to 50 users |
| Subscription | Annual | Medium Edition (ME) for mid-sized companies up to 250 users |
| Subscription | Annual | Large Edition (LE) for companies up to 500 users |
| Subscription | Multi-year contract | Xtralarge Edition (XE) for large enterprises/conglomerates with 500+ users |
Go-to-market motion2 records
Distribution channels3 records
Marketing channels5 records
Accantum product offering
Product offeringCore offering
Accantum develops and sells the [accantum] DMS (Document Management System) and [accantum] WfMS (Workflow Management System), a modular web-based platform for digitizing, archiving, and automating document-centric business processes. The software is offered in five user-tiered editions (Micro, Small, Medium, Large, Xtralarge), available as perpetual license, software rental, or cloud/SaaS subscription, with add-on modules for OCR/AI invoice recognition, email archiving, ERP/CRM connectors, and digital signatures. Implementation, training, and support services are sold alongside the software through both direct and partner-led channels in the DACH region.
Product overview
Accantum offers a modular document management and workflow automation platform consisting of two core products: [accantum] DMS (Document Management System) and [accantum] WMS (Workflow Management System). These can be deployed on-premise, as a cloud/SaaS solution, or as a pre-configured appliance. The platform is sold through software editions (Micro, Small, Medium, Large, and Xtralarge) scaled by user count, with both full-user and light-user licensing options. A comprehensive ecosystem of add-on modules extends core functionality, including AI-powered document recognition (KI Rechnungserkennung), capture, email management, digital signatures, and specialized connectors for ERP systems (SAP, SAGE 100, DATEV, VenDoc) and CRM systems (Cobra). Industry-specific solutions cover personnel files, contracts, quality assurance, and order management. The company serves over 14,000 users across more than 800 companies in the DACH region.
Differentiator
Problem solved
Functional benefit
Brands
- [accantum] Dokumenten-Management-System (DMS): Web-based document and archive solution for automating and optimizing business processes
- [accantum] Workflow-Management-System (WMS/WfMS)
- [accantum] Digitalisierungslösungen
Products and services
- [accantum] DMS - Document Management System Web-based document and archive solution for digital automation of business processes, electronic document management, and revision-secure archiving of documents and emails, sold in five user-tiered editions and targeting German-speaking enterprises.
- [accantum] WfMS - Workflow Management System Flexible workflow platform consisting of Workflow-Studio, Workflow-Designer, and Workflow-Webportal for automating business processes, approval workflows, and cross-departmental task management, with full DMS integration and ability to operate as a standalone system.
- Accantum Cloud/SaaS Document Management Cloud-hosted document management and workflow solution providing anywhere/anytime browser access, eliminating server hardware investments with scalable, subscription-based licensing hosted in Germany.
- Accantum Appliance (On-Premise Deployment) Pre-configured hardware appliance for on-premise deployment of accantum DMS and WfMS, providing an alternative to cloud/SaaS for organizations that need local hosting.
- E-Rechnung (Electronic Invoice Processing) Solution Electronic invoice processing solution supporting the ZUGFeRD format and German e-invoicing legislation, enabling legally compliant receipt, automated data extraction, and archiving of electronic invoices.
Quantifiable outcome
- Digital invoice processing reduces manual entry and approval time significantly
- +2 more outcomes
Companies that use Accantum
Customer profileNamed customers6 records
Segments4 records
Ideal customer profiles3 records
Accantum technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration9 records
AI capability2 records
Feature6 records
Accantum partnerships and signals
Strategic signalPartnerships
Eleven partnerships are on record, tiered core and minor.
- OneQrew GmbHcoreSince April 2023, Accantum GmbH is the newest member of the OneQrew group - the leading software platform for digital trades (Handwerk) in the DACH region. Under OneQrew's umbrella, 14 software houses from Germany, Austria, and Switzerland have joined forces while maintaining their own identity and history.
- RM-InfotechminorSales and implementation partner located in Dotternhausen, Germany. Provides local support for Accantum DMS customers.
- pvup (printvision AG)minorSolution partner with offices in Munich and Freising, Germany. Specializes in providing digital transformation solutions.
- COMLAB Computer GmbHminorPartner located in Wolfenbüttel, Germany, specializing in ERP and IT solutions.
- T.A.Project GmbHminorPartner specializing in ER Plus ERP solutions, located in Essen, Germany.
- ISC AGminorPartner specializing in SAP applications, located in Rosenheim, Germany.
- PraKom Software GmbHminorAustrian partner specializing in branch software solutions, located in Kundl.
- Ovescom AGminorSwiss partner located in Weinfelden, providing Accantum solutions in Switzerland.
- Versino AGminorPartner specializing in SAP Business One ERP, located in Altötting, Germany.
- Accantum.at GmbHminorAustrian subsidiary and partner, located in Tattendorf, Austria.
- accantum digital solutions gmbhminorAustrian subsidiary and partner, located in Salzburg, Austria.
Scale indicators6 records
Recent moves7 records
Expansion highlights6 records
Accantum competitors and assessment
Company assessmentEmerging players
- M-Files: M-Files is a metadata-driven document management platform with AI-assisted information management. It competes on intelligent document automation, overlapping with Accantum's AI invoice recognition positioning.
Broad incumbents
- OpenText: OpenText is a global ECM/Content Services platform with extensive document management, archiving, and workflow capabilities. It is a broad incumbent that competes in larger enterprise deals where Accantum is not typically positioned.
- DocuSign: DocuSign is a global leader in digital signatures and contract lifecycle management. It is a broad incumbent that overlaps with Accantum's digital signature and contract management solutions.
- Kofax (Tungsten Automation): Kofax provides intelligent document capture, workflow automation, and process orchestration. It is a broad incumbent competing in the same invoice processing and document automation space as Accantum's Capture and WfMS modules.
Direct peers
- d.velop: d.velop is a German DMS/ECM provider with a strong partner network serving Mittelstand customers. It competes directly on document management, e-invoicing, and SAP-integrated archiving.
- ELO Digital Office: ELO Digital Office is a major German DMS/ECM vendor offering document management, workflow, and digital signature solutions for SMB and enterprise. It is a direct competitor with similar GoBD-aligned compliance positioning.
- windream: windream is a German DMS vendor focused on document management, archiving, and workflow for SMB and enterprise. It is a direct competitor in the DACH compliance-grade DMS space.
- AMAGNO: AMAGNO is a German DMS/ECM vendor serving SMB and mid-market with document management, invoice processing, and workflow. It is a direct competitor in the DACH mid-market.
- DocuWare: DocuWare is a Germany-headquartered document management and workflow automation vendor serving the DACH mid-market. It competes directly with Accantum on cloud DMS, invoice processing, and ERP-integrated archiving.
- xSuite Group: xSuite is a German vendor specializing in invoice processing, digital archiving, and workflow automation for SAP environments. It directly competes with Accantum on invoice-centric DMS use cases.
Market position
Strengths5 records
Weaknesses4 records
Competitive moat4 records
Key risks5 records
Key highlights7 records
Customer concentration
Accantum social profiles
Digital presenceAccantum compliance and trust
Trust signalCompliance3 records
Accantum financial estimates
Financial estimateRevenue estimate
Valuation estimate
Accantum leadership team
Management profileNumber of profiles
Profiles1 record
Accantum subsidiaries and ownership
Company hierarchySubsidiaries3 records
Accantum funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Accantum M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Accantum
What does Accantum do?
Accantum develops and sells the [accantum] DMS (Document Management System) and [accantum] WfMS (Workflow Management System), a modular web-based platform for digitizing, archiving, and automating document-centric business processes. The software is offered in five user-tiered editions (Micro, Small, Medium, Large, Xtralarge), available as perpetual license, software rental, or cloud/SaaS subscription, with add-on modules for OCR/AI invoice recognition, email archiving, ERP/CRM connectors, and digital signatures. Implementation, training, and support services are sold alongside the software through both direct and partner-led channels in the DACH region.
Is Accantum a public or private company?
Accantum is a private company. It is classified as corporate owned and is currently operating.
When was Accantum founded?
Accantum was founded in 2018. It employs 11 to 50 people.
Where is Accantum based?
Accantum is headquartered in Rosenheim, Germany, in the Europe region.
How does Accantum make money?
Five revenue lines are on record. Software Licenses are the primary driver. The others are software Subscriptions (SaaS), support and Maintenance Services, consulting and Implementation and training Services.
Who are Accantum's main competitors?
M-Files is listed as an emerging player. Broad incumbents are OpenText, DocuSign and Kofax (Tungsten Automation). Direct peers are d.velop, ELO Digital Office, windream, AMAGNO, DocuWare and xSuite Group.
Does Accantum have an API?
No public API is recorded for Accantum.
What industry is Accantum in?
Accantum's product category is Document Management Software. Its primary akta.pro industry code is HDAEAGAF, E-Signature & Digital Transaction Management (DTM), with a secondary code of HDAEAGAL, Contract Lifecycle Management (CLM) & Document Generation/Templating. Its NAICS code is 5132 and its SIC code is 7372.