Zapfloor
Zapfloor is a Belgium-based SaaS provider of modular workspace management software for coworking spaces, multi-tenant buildings, and corporate offices, integrating desk and meeting room booking, billing, visitor management, and access control into a single platform.
- Company typePrivate
- Founded2017
- HeadquartersAntwerpen, Belgium
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What Zapfloor does
Zapfloor (legal entity: Zapfloor NG) is a Belgian private limited company headquartered in Antwerp with a secondary office in Leuven. Founded in 2017, it provides a modular, cloud-based SaaS workspace management platform targeting three customer segments: coworking and flex-space operators, multi-tenant commercial buildings, and corporate offices managing hybrid work. The platform combines desk and meeting room booking, visitor management, invoicing and order management, community engagement, CRM, digital helpdesk, advanced analytics, contracts and subscriptions, and a marketplace for amenity add-ons, alongside role-specific dashboards for property managers and asset managers. Scale signals include 69,000+ verified users, 4,000,000 square meters of office space under management, a stated 95% customer retention rate, and 99.997% application uptime.
The underlying technology stack is a multi-tenant SaaS with iOS and Android mobile applications, a web-based operator dashboard, a white-label tenant app surface, and an open API (open-api.zapfloor.com) for partner integrations. Its architecture has been deliberately built for multi-location operators, with native support for multiple VAT numbers, unique invoice numbering sequences per legal entity, cost-centre logic with regional P&L attribution, and contract indexation. The integration footprint spans access control (Salto KS, Trigrr NFC elevator control, Blue ID, Commuty, Izix), smart hardware (Vecos smart lockers), accounting platforms (Exact Online, Xero, E-conomic, Abacus with two-way sync), payment providers (Mollie, Stripe, Twikey, PayPal), and calendar systems (Outlook, Teams, Slack, Google Calendar). The company is GDPR-compliant and processes tenant and visitor data within EEA-based IT systems.
Zapfloor firmographics
Firmographics- Name
- Zapfloor
- Legal name
- Zapfloor NG
- Website
- https://zapfloor.com
- Company type
- Private
- Founded year
- 2017
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- Zapfloor is a Belgium-based SaaS provider of modular workspace management software for coworking spaces, multi-tenant buildings, and corporate offices, integrating desk and meeting room booking, billing, visitor management, and access control into a single platform.
- Ownership category
- akta.pro rank
Zapfloor industry classification
Industry- Product category
- Workspace Management Software
- NAICS
- Software Publishers (51321)
- SIC
- Services-Prepackaged Software (7372), Services-Facilities Support Management Services (8744)
- akta.pro primary industry
- Enterprise Work Management & Collaborative Workflow Platforms (HDAEAHAI)
Keywords
Where Zapfloor is headquartered
LocationHeadquarters
- HQ city
- Antwerpen
- HQ country
- Belgium
- HQ region
- Europe
Offices2 records
Markets served
Zapfloor business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Infrastructure, Operations
Revenue model
- SaaS Platform Subscription: Subscription-based SaaS revenue model for workspace management platform. Pricing based on modules, seats, or usage depending on customer tier. Supports multi-location operators with global control and local autonomy features.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Annual | Enterprise / Multi-location |
| Subscription | Annual | Coworking / Flex Spaces |
Go-to-market motion1 record
Distribution channels4 records
Marketing channels8 records
Zapfloor product offering
Product offeringCore offering
Zapfloor sells a modular SaaS workspace management platform that lets coworking operators, multi-tenant building managers, and corporate workplaces manage desk and meeting room bookings, automated invoicing, visitor management, community engagement, CRM, contracts, and analytics from a single white-label-capable system. The platform integrates natively with access control, smart lockers, accounting software, and payment providers, and is sold primarily via annual subscriptions.
Product overview
Zapfloor is a comprehensive workspace management SaaS platform with a modular architecture designed for three primary customer segments: coworking spaces, multi-tenant environments, and corporate workplaces. The core platform integrates desk booking, meeting room booking, order and billing, visitor management, community engagement, digital helpdesk, CRM, and advanced analytics as interconnected modules. The platform supports both property managers and asset managers through role-specific dashboards, and connects with access control systems (Salto KS, Trigrr, Commuty, Izix, Blue ID), payment providers (Mollie, Stripe, Twikey, PayPal), accounting software (Exact Online, Xero, E-conomic, Abacus), and IoT hardware (Vecos smart lockers) to provide a unified workspace management experience.
Differentiator
Problem solved
Functional benefit
Products and services
- Zapfloor Workspace Management Platform A comprehensive SaaS workspace management platform for booking and managing desks, meeting rooms, invoicing, visitor management, and community engagement across coworking spaces, multi-tenant buildings, and corporate environments.
- Coworking Spaces Solution Complete workspace management offering for coworking operators covering community building, membership management, desk and room booking, and operational streamlining for coworking members.
- Multi-Tenant Environments Solution Workspace management solution for multi-tenant commercial buildings covering tenant management, automated multi-entity billing, and occupant experience optimisation for property managers.
- Corporate Environments Solution Workspace management solution for corporate offices focused on workplace ROI optimisation, hybrid work policy enablement, and smarter space management for enterprise workplaces.
Quantifiable outcome
- 69,000 verified users
- +4 more outcomes
Companies that use Zapfloor
Customer profileNamed customers7 records
Segments5 records
Ideal customer profiles3 records
Zapfloor technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration20 records
AI capability2 records
Feature10 records
Zapfloor partnerships and signals
Strategic signalPartnerships
Nine partnerships are on record, tiered core and minor.
- VecoscoreSmart locker system fully integrated with Zapfloor. Tenants can seamlessly book a locker on the same day they reserve a desk or meeting room through the same app interface. Lockers managed from single online platform with push notifications.
- BouyguescoreMajor construction and real estate company serving as a reseller partner for Zapfloor workspace management solutions.
- ID TechcoreTechnology partner serving as reseller for Zapfloor solutions in specified markets.
- CBREcoreLeading global commercial real estate services firm acting as referral partner for workspace management solutions.
- Colliers PolandminorInternational commercial real estate services company referring workspace management solutions in Poland.
- SiemenscoreGlobal technology company serving as integration, referral, and reseller partner for Zapfloor solutions.
- WelcomrcoreIntegration and referral partner providing workspace management solutions connectivity.
- Salto KScoreLeading access control technology provider integrated with Zapfloor for building access management and visitor PIN code generation.
- TrigrrcoreElevator floor access control solution integrated with Zapfloor for NFC-based mobile phone access control. Users tap phone on NFC tag, receive authorisation notification, and access assigned floors.
Scale indicators6 records
Recent moves7 records
Expansion highlights6 records
Zapfloor competitors and assessment
Company assessmentDirect peers
- Robin: Robin is a hybrid workplace platform offering desk booking, room scheduling, and workplace analytics for corporate offices — a direct competitor to Zapfloor's corporate environment product line.
- Optix by essensys: Optix (acquired by essensys) provides coworking and flexible workspace management software with member apps, booking, and billing — directly comparable to Zapfloor's coworking operator product line.
- Hubble (Hubble Pass): Hubble offers flexible office software and marketplace services for coworking operators and corporate workplaces in the UK and Europe, providing comparable booking, billing, and member management functionality.
- Spacebring (by Coworking SE): Spacebring is a coworking management platform with member management, billing, and booking functionality tailored to coworking operators across Europe — directly overlapping with Zapfloor's primary coworking segment.
- OfficeSpace Software: OfficeSpace provides workplace management software with desk booking, room scheduling, and space analytics for corporate offices and hybrid workplaces, competing directly with Zapfloor's corporate module suite.
- OfficeRnD: OfficeRnD provides workspace management software for coworking, flex, and corporate operators with desk booking, meeting rooms, billing, and analytics — directly competing with Zapfloor's core modules across the same customer segments in Europe and globally.
- Envoy: Envoy provides visitor management, desk booking, and workplace experience software for hybrid offices and multi-tenant buildings, overlapping with Zapfloor's visitor management, desk booking, and multi-tenant modules.
- Nexudus: Nexudus is a coworking and flex workspace management platform with member management, billing, booking, and community features — a direct competitor to Zapfloor's coworking space product line.
Broad incumbents
- Yardi: Yardi is a broad commercial real estate software incumbent offering property management, leasing, and tenant experience solutions at scale. While not specialized in flex workspace, its commercial real estate footprint makes it a potential competitor or partner in multi-tenant environments.
- Spacewell (Nemetschek Group): Spacewell provides workplace and facility management software including desk booking, space utilization analytics, and smart building integrations — a broader incumbent that overlaps with Zapfloor's corporate and multi-tenant offerings.
Market position
Strengths5 records
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
Zapfloor social profiles
Digital presenceZapfloor compliance and trust
Trust signalCompliance1 record
Zapfloor financial estimates
Financial estimateRevenue estimate
Valuation estimate
Zapfloor leadership team
Management profileNumber of profiles
Profiles4 records
Zapfloor funding detail
Funding detailFunding overview
Funding rounds2 records
Investors2 records
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Zapfloor M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Zapfloor
What does Zapfloor do?
Zapfloor sells a modular SaaS workspace management platform that lets coworking operators, multi-tenant building managers, and corporate workplaces manage desk and meeting room bookings, automated invoicing, visitor management, community engagement, CRM, contracts, and analytics from a single white-label-capable system. The platform integrates natively with access control, smart lockers, accounting software, and payment providers, and is sold primarily via annual subscriptions.
Is Zapfloor a public or private company?
Zapfloor is a private company. It is classified as venture growth investor backed and is currently operating.
When was Zapfloor founded?
Zapfloor was founded in 2017. It employs 11 to 50 people.
Where is Zapfloor based?
Zapfloor is headquartered in Antwerpen, Belgium, in the Europe region.
How does Zapfloor make money?
One revenue line is on record: saaS Platform Subscription.
Who are Zapfloor's main competitors?
Direct peers on record are Robin, Optix by essensys, Hubble (Hubble Pass), Spacebring (by Coworking SE), OfficeSpace Software, OfficeRnD, Envoy and Nexudus. Broad incumbents are Yardi and Spacewell (Nemetschek Group).
Does Zapfloor have an API?
Yes. Zapfloor offers an open API at open-api.zapfloor.com with 99.897% uptime. The API enables partners and developers to build integrations with the Zapfloor platform. Developer documentation is at open-api.zapfloor.com.
What industry is Zapfloor in?
Zapfloor's product category is Workspace Management Software. Its primary akta.pro industry code is HDAEAHAI, Enterprise Work Management & Collaborative Workflow Platforms. Its NAICS code is 51321 and its SIC code is 7372.