What Nexudus does

Nexudus Limited operates an API-first SaaS platform that enables operators of coworking spaces and flexible workspaces to automate day-to-day operations including desk and meeting room bookings, billing, invoicing, member management, access control, visitor management, CRM, and community engagement. Founded in 2012 in London by Carlos Almansa (CEO) and Adrian Palacios (CTO), the company serves 3,000+ workspaces across 90+ countries without raising external funding. The platform addresses two horizontal segments: coworking and flex workspaces (its primary segment) and corporate smart offices, with named customers spanning both small operators (Fusebox, Khospace, HRKNSScowork) and multi-location or enterprise operators (NomadWorks, Square Works, Impact Hub Madrid, Level39, Cahoots).

The platform's architecture centers on a RESTful API with OAuth authentication, webhooks, and role-based access control, exposed through a developer hub. The product surface includes a core admin dashboard, a white-label Members' Portal, and seven companion applications (Passport mobile app, NexBoard room panels, NexDelivery mail management, NexIO visitor check-in, NexEvents, NexKiosk POS). The system integrates with 60+ third-party tools spanning access control (Salto KS, Brivo, Kisi, Openpath, Avigilon, Genetec), payments (Stripe, GoCardless, PayPal, Square POS), accounting (Xero, QuickBooks), identity (Okta, Azure AD, LDAP), communications (Slack, Microsoft Teams), and calendar (Google, Outlook). In 2025–2026, Nexudus layered on AI-powered capabilities including an AI Assistant, Proactive AI Agents for member communications, AI-driven FAQ and helpdesk via OpenAI, predictive analytics for demand and revenue forecasting, and a beta MCP server enabling third-party AI agents to access platform data.

Nexudus monetizes primarily through per-location SaaS subscriptions. The entry Coworking Professional tier lists at USD/EUR/GBP 150 per month per location, including all features, integrations, and 24/7 email support, with annual billing available. A higher Growth tier (500+ active users) is sold via custom multi-year contracts through the sales team. Additional revenue comes from white-label Passport customization (USD/EUR/GBP 150/month for up to 5 locations), training packages, and a two-tier partner program (Whistler referrers at 10% first-year commission, Legend implementation partners at 20% recurring). Distribution combines self-serve PLG via a 21-day free trial, sales-assisted enterprise motion, a global reseller network, and listing partnerships on marketplaces including Upflex (650+ brands, 5,500+ locations), Letswork, Gable, FlowSpace, and Spacepool.

Name

Nexudus

Legal name

Nexudus Limited

Website

https://nexudus.com

Company type

Private

Founded year

2012

Operating status

Operating

Headcount range

51–100 employees

Short description

Nexudus provides an API-first SaaS platform for managing coworking and flexible workspaces, serving 3,000+ spaces across 90+ countries. Founded in 2012 and bootstrapped, the London-based company offers bookings, billing, CRM, access control, and community tools with 60+ native integrations.

Ownership category

akta.pro rank

Product category

Coworking and Flex Workspace Management Software

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (51821)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Hybrid Work Enablement & Desk/Room Booking Operations (BPABAFAH)

akta.pro secondary industry

Managed Workplace Services (DaaS/Workplace-as-a-Service) (BPAEAIAA)

Keywords

• Coworking management software
• Workspace management platform
• Flex space operations
• Member management software
• Booking and billing platform

Headquarters

HQ city

London

HQ country

United Kingdom

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. Subscription Licensing: Monthly or annual subscription-based pricing per location with tiered plans (Professional at $150/month per location, Growth tier for 500+ users with custom pricing). Includes access to all core features, integrations, apps, and support.
2. Professional Services: Training packages including half-day training, one-day training, AMA (ask-me-anything) sessions, and 1-hour sessions with onboarding specialists.
3. White-Label Branding Add-on: Optional white-label brand customization for Passport app at additional charge of $/£/€150 per month for up to 5 locations.

Pricing tiers

Go-to-market motion3 records

Distribution channels4 records

Marketing channels9 records

Core offering

Nexudus provides an all-in-one SaaS platform that automates and manages the operations of coworking, flex, and shared workspaces. The platform handles bookings, billing, invoicing, member management, CRM, access control, event management, and reporting, enabling workspace operators to run their businesses end-to-end from a single integrated system.

Product overview

Nexudus is an all-in-one platform for coworking and flex workspace management with a modular architecture comprising the core Nexudus Platform, seven companion mobile/tablet apps (Passport, NexBoard, NexDelivery, NexIO, NexEvents, NexKiosk, and white-label mobile app), admin Desktop Portal, and advanced analytics (Nexudus Explore). The platform also includes AI-powered modules (Nexudus AI Assistant, Proactive AI Agents) and an API-first architecture (Nexudus API) enabling custom integrations. Nexudus serves two primary market segments: coworking spaces and flex workspaces via 'Nexudus for Coworking Spaces', and smart offices via 'Nexudus for Smart Offices'. The platform is complemented by Nexudus Academy for training and learning resources. All components share a unified data architecture with 60+ native integrations connecting access control, payments, accounting, communication, and analytics tools.

Differentiator

Problem solved

Functional benefit

Brands

• Nexudus Passport: Mobile app for members to book rooms and resources, access community directories and discussions, enable contactless entry and check-ins, and purchase plans, events and services.
• NexDelivery
• NexIO
• NexBoard
• NexEvents
• NexKiosk

Products and services

• Nexudus Platform All-in-one SaaS platform for operating coworking and flexible workspaces, covering bookings, billing, invoicing, member management, CRM, access control, event management, and reporting.
• NexEvents Event management offering for coworking and flex operators to schedule, promote, run, and monetize events within their workspace.
• NexBoard In-space digital display board for showing real-time workspace information such as bookings, availability, and announcements.
• NexDelivery Delivery and mail management offering for tracking packages and shipments handled at coworking and flex-space reception desks.
• NexKiosk Self-service kiosk application enabling member check-in, bookings, and on-site interactions at workspace locations.
• Passport by Nexudus Network access product that lets members of participating workspaces use their membership to access partner locations across the Nexudus ecosystem.
• White-Label Mobile App Custom-branded mobile application that workspace operators can offer to their members for bookings, engagement, and account management.
• Nexudus Explore Public online marketplace where workspaces list their offerings and prospective customers can browse, compare, and book workspaces.
• Nexudus API Public REST API that allows developers and operators to integrate external systems and build custom workflows on top of the Nexudus platform.
• Nexudus MCP Server Model Context Protocol server that connects AI agents and external AI tools to the Nexudus workspace management platform.
• Nexudus AI Assistant AI-powered assistant embedded in the Nexudus platform that helps operators accomplish workspace management tasks via natural language.
• Nexudus Proactive AI Agents Autonomous AI agents that proactively monitor workspace operations and execute management tasks on behalf of operators.
• Nexudus Academy Education and onboarding program that helps workspace operators learn to deploy and use the Nexudus platform effectively.

Quantifiable outcome

• Automated billing and invoicing saves time and reduces errors with recurring payments and accurate invoicing
• +2 more outcomes

Named customers8 records

Segments2 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration82 records

AI capability10 records

Feature8 records

Partnerships

30 partnerships are on record, tiered core and minor.

• StripecoreTechnology or IntegrationIntegrated payment gateway enabling credit card, debit card, and digital payment processing. Supports recurring and one-time payments, hosted payment pages, and SCA compliance for secure transactions.
• GoCardlesscoreTechnology or IntegrationDirect debit payment integration enabling automated recurring payments and ACH transactions for membership billing.
• PayPalcoreTechnology or IntegrationPayment gateway integration allowing members to pay invoices via PayPal account or credit/debit cards.
• XerocoreTechnology or IntegrationAccounting integration enabling export of invoices created in Nexudus for financial management and reporting.
• QuickBooks OnlinecoreTechnology or IntegrationAccounting software integration providing remote access capabilities, payroll assistance, and electronic payment features.
• Salto KScoreTechnology or IntegrationAccess control integration enabling automated door access management based on memberships and bookings. Customers have access levels updated as they join plans or make bookings.
• BrivocoreTechnology or IntegrationCloud-based access control integration for managing building and meeting room access. Access levels automatically updated based on plans and bookings.
• KisicoreTechnology or IntegrationCloud-controlled access control enabling mobile credentials, contactless entry, and remote unlocking features.
• OpenpathcoreTechnology or IntegrationMobile credential and contactless entry integration with remote unlocking. Users manage access based on membership plans and booking schedules.
• AvigiloncoreTechnology or IntegrationAccess control integration for managing building areas and meeting room access directly within Nexudus dashboard.
• Microsoft TeamscoreTechnology or IntegrationIntegration allowing users to access Bookings section directly from Microsoft Teams. Users have full access to all booking views in the Members Portal.
• Outlook/Office 365coreTechnology or IntegrationCalendar synchronization allowing users to connect Office 365 accounts and book resources directly from Outlook while syncing bookings back to Nexudus.
• Google CalendarcoreTechnology or IntegrationCalendar sync integration avoiding conflicting bookings and enabling integration with other booking providers like Liquidspace.
• ZoomcoreTechnology or IntegrationVideo conferencing integration providing Zoom meeting links to event attendees and enabling members to include links in room reservations.
• SlackcoreTechnology or IntegrationCommunication integration pushing event notifications, article updates, customer messages, and automated invoice notifications to Slack channels.
• HubSpotcoreTechnology or IntegrationCRM integration syncing customer records between Nexudus and HubSpot platforms for unified customer data management.
• Cisco MerakicoreTechnology or IntegrationWiFi network integration allowing members to connect using Nexudus accounts and check in/out of spaces automatically.
• OktacoreTechnology or IntegrationSingle Sign-On (SSO) integration allowing enterprise users to access Nexudus using existing Okta credentials and identity provider connections.
• Azure ADcoreTechnology or IntegrationEnterprise identity directory service integration for secure customer authentication to Members Portal and Nexudus apps.
• Square Point of SalecoreTechnology or IntegrationPOS integration used by Nexudus ePOS App for handling customer payments in Kiosk or EPOS modes.
• ZapiercoreTechnology or IntegrationIntegration connecting Nexudus with 140+ external platforms through polling and real-time triggers for workflow automation.
• UpflexcoreChannel Partner/ Reseller/ DistributorMarketplace listing partnership providing access to 650+ coworking brands and 5,500+ locations. Free listing with no membership fees or setup costs.
• SpacepoolminorChannel Partner/ Reseller/ DistributorMarketplace integration allowing coworking operators to list their spaces on Spacepool's marketplace platform.
• CloudVOminorChannel Partner/ Reseller/ DistributorSubscription and pay-per-use workplace services access with automatic price and inventory sync via Syncaroo integration.
• GableminorChannel Partner/ Reseller/ DistributorMarketplace integration for listing Nexudus-powered workspaces on Gable's platform.
• OpenAIcoreTechnology or IntegrationAI integration leveraging OpenAI for automating help-desk operations with instant responses using existing FAQ articles.
• Dropbox SigncoreTechnology or IntegrationDigital signature integration enabling online document signing for contracts and space terms of service.
• PaperCutcoreTechnology or IntegrationPrint management integration tracking users' printing via office print server and charging for copying/scanning.
• EzeepcoreTechnology or IntegrationCloud-based printing integration allowing coworkers to print from Ezeep dashboard and manage print jobs.
• CalendlycoreTechnology or IntegrationVisitor management integration enabling tour scheduling via Calendly while automatically adding visitor data to Nexudus.

Scale indicators7 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Essensys: Essensys is a UK-headquartered platform purpose-built for flexible workspace and coworking operators, offering member experience, billing, and connectivity solutions. Like Nexudus, it serves multi-location operators with deep operational tooling, making it a near-direct competitive overlap.
• OfficeRnD: OfficeRnD is a direct competitor offering workspace and flex-space management software (bookings, billing, member management, analytics). It is the closest feature-for-feature alternative to Nexudus in the coworking/flex-space management category and frequently appears on the same shortlists.
• OfficeSpace Software: OfficeSpace is a workplace management platform offering desk booking, room scheduling, visitor management, and hybrid work analytics. It directly competes with Nexudus in the smart offices / corporate hybrid work segment.
• Optix: Optix is a coworking and flex-space management software offering bookings, billing, and a member-facing mobile app. It is a direct competitor to Nexudus in the SMB-to-mid-market coworking segment with comparable feature breadth.
• Deskbird: Deskbird is a hybrid work platform providing desk booking, room scheduling, and workplace analytics for corporate offices. It is comparable to Nexudus's smart offices and desk/room booking capabilities, particularly for European enterprise customers.
• Robin: Robin is a workplace experience platform offering desk and room booking, room displays, and visitor management for hybrid offices. While its roots are in corporate offices rather than coworking, it competes head-to-head with Nexudus's smart offices offering and the desk/room booking category broadly.
• SpaceOS (Spacebring): SpaceOS/Spacebring is a workspace management platform for coworking and flex-space operators with bookings, billing, CRM, and member apps. It overlaps directly with Nexudus's core product in mid-market and enterprise operator segments.

Broad incumbents

• Yardi: Yardi is a large incumbent commercial and multifamily property management software suite that includes coworking and flex-space management modules. While much broader in scope, Yardi competes with Nexudus for enterprise multi-asset operators seeking a single vendor for all property types.
• iOFFICE: iOFFICE is an integrated workplace management system (IWMS) offering desk booking, space management, and facilities software to enterprise customers. It is comparable to Nexudus's smart offices offering but operates at a larger enterprise scale with broader facilities capabilities.

Emerging players

• Hubble (HubbleHQ): HubbleHQ is a UK-based flexible workspace marketplace and platform serving office providers and occupiers. While not a direct software peer, it operates in the same flex-workspace ecosystem and overlaps with Nexudus via its operator tooling and marketplace dynamics.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat6 records

Key risks5 records

Key highlights7 records

Customer concentration

• Xx.com/NEXUDUS
• YouTubeyoutube.com/c/nexudus
• Facebookfacebook.com/nexudus
• LinkedInlinkedin.com/company/nexudus

Compliance4 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Nexudus