Vacation Tracker
Vacation Tracker is a SaaS leave management platform serving 3,500+ companies with PTO tracking integrated into Slack, Microsoft Teams, and Google Workspace. Founded in 2018 in Quebec, it offers freemium and paid subscription plans with AI-enabled queries via MCP.
- Company typePrivate
- Founded2018
- HeadquartersWestmount, Canada
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What Vacation Tracker does
Vacation Tracker is a cloud-based PTO and leave management SaaS platform headquartered in Westmount, Quebec, Canada, founded in 2018 and serving more than 3,500 companies globally. The product enables employees to request, approve, and track time off directly inside Slack, Microsoft Teams, and Google Workspace, eliminating spreadsheet-based leave tracking. Native mobile applications extend the platform to iOS and Android, and a Model Context Protocol (MCP) integration, launched in 2025, allows AI assistants such as Claude, ChatGPT, and Gemini to query leave data in natural language.
The platform is modular, offering Leave Approval routing, configurable Leave Policies (accruals, TOIL, carryovers, seniority rules), Location Control for multi-jurisdiction policy and holiday compliance, Smart Scheduling, Reports and Alerts, Team Management, and a burnout-prevention module branded as Recharge. Underlying technology is hosted on AWS with infrastructure in North America and Europe, TLS encryption in transit and at rest, SOC 2 Type II certification monitored via Drata, and GDPR compliance. The product is sold via a hybrid go-to-market: a freemium self-serve motion through direct web signup and workplace-app marketplaces, complemented by an enterprise sales motion with a 'Request a Demo' CTA. Pricing is tiered (Free, Core, Complete) with monthly and annual billing, though list prices are not publicly disclosed. The company employs 11-50 staff and shows no disclosed funding rounds, suggesting a bootstrapped operating profile. Notable customers include Stanford University, PepsiCo, Dell, Bose, NBC, Perplexity, Gitpod, and Crossref, spanning enterprise, startup, and non-profit segments across technology, media, education, marketing, and consumer electronics.
Vacation Tracker firmographics
Firmographics- Name
- Vacation Tracker
- Legal name
- Vacation Tracker Technologies Inc.
- Website
- https://vacationtracker.io
- Company type
- Private
- Founded year
- 2018
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- Vacation Tracker is a SaaS leave management platform serving 3,500+ companies with PTO tracking integrated into Slack, Microsoft Teams, and Google Workspace. Founded in 2018 in Quebec, it offers freemium and paid subscription plans with AI-enabled queries via MCP.
- Ownership category
- akta.pro rank
Where Vacation Tracker is headquartered
LocationHeadquarters
- HQ city
- Westmount
- HQ country
- Canada
- HQ region
- North America
Offices1 record
Markets served
Vacation Tracker business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Infrastructure, Operations
Revenue model
- SaaS Subscription: Vacation Tracker operates on a SaaS subscription model with tiered pricing plans (Core and Complete). The product is available as a free plan with limited features, and paid plans for full functionality. MCP access is included in Core and Complete plans with no per-call charges. Revenue is generated through recurring subscription fees with monthly and annual billing options.
- Professional Services: Implementation and support services may be offered as part of enterprise deployments, though primary revenue comes from software subscriptions.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Freemium | Monthly | Free Plan - Basic PTO tracking for small teams |
| Subscription | Monthly | Core Plan - Full PTO tracking with integrations |
| Subscription | Annual | Complete Plan - Advanced features with MCP |
Go-to-market motion2 records
Distribution channels5 records
Marketing channels8 records
Vacation Tracker product offering
Product offeringCore offering
Vacation Tracker is a cloud-based PTO and leave management SaaS platform that lets teams request, approve, and track time off directly inside Slack, Microsoft Teams, or Google Workspace. It automates leave approvals, manages policies such as accruals, carryovers, and seniority-based entitlements, applies location-specific rules and holidays for distributed teams, and offers mobile apps plus an MCP-based AI integration that lets tools like Claude and ChatGPT query leave data in natural language.
Product overview
Vacation Tracker is a unified PTO & Leave Management Software platform designed for small and mid-sized teams. The core product provides leave tracking with integrations for Slack, Microsoft Teams, and Google Workspace, allowing teams to request and approve time off where they already work. Additional modules include Vacation Tracker Recharge (burnout prevention), Leave Approval workflows, Leave Policies management, Location Control for distributed teams, Smart Scheduling, Reports & Alerts, and Team Management. The platform also offers mobile apps for iOS and Android, MCP integration for AI tools, and automation rules for entitlements and visibility.
Differentiator
Problem solved
Functional benefit
Brands
- Vacation Tracker Recharge: A burnout prevention feature that goes beyond leave management to help teams manage their energy and perform at their best.
Products and services
- Vacation Tracker
Quantifiable outcome
- Setup in under 5 minutes
- +3 more outcomes
Companies that use Vacation Tracker
Customer profileNamed customers10 records
Segments5 records
Ideal customer profiles3 records
Vacation Tracker technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration5 records
AI capability3 records
Feature9 records
Vacation Tracker partnerships and signals
Strategic signalPartnerships
Ten partnerships are on record, tiered core.
- SlackcoreNative Slack integration allowing users to request, track, and plan PTO directly within Slack. Users can sign up with their Slack workspace and manage leave requests without leaving Slack.
- Microsoft TeamscoreNative Microsoft Teams integration enabling leave management directly within Teams. Users can manage leave requests and approvals inside Teams.
- Google WorkspacecoreNative Google Workspace integration to sync calendars and track PTO. Users can connect their Google account and integrate leave data with Google Calendar.
- ADP Workforce NowcoreADP Workforce Now integration that automatically syncs approved leave data to ADP payroll system for seamless HR and payroll processing.
- Anthropic (Claude)coreModel Context Protocol integration allowing Claude AI to answer questions about team leave, availability, and holidays. MCP server enables natural language queries about PTO data.
- OpenAI (ChatGPT)coreMCP integration for ChatGPT to provide AI-powered leave insights and natural language queries about team PTO data.
- Amazon Web Services (AWS)coreCloud hosting provider with servers in North America and Europe for enhanced data redundancy and performance.
- DratacoreSecurity compliance automation platform monitoring 100+ security controls for SOC 2 and GDPR compliance.
- StripecorePayment processor handling subscription billing and payment collection. PCI-DSS compliant.
- AnthropiccoreAI-powered analysis of service and business data. Used for MCP integration and AI features.
Scale indicators3 records
Recent moves6 records
Expansion highlights6 records
Vacation Tracker competitors and assessment
Company assessmentDirect peers
- Timetastic: UK-based PTO and leave management software for small and mid-sized teams. Closely comparable product scope to Vacation Tracker, with calendar integrations and self-serve onboarding, making it a head-to-head competitor in the SMB leave-tracker niche.
- LeaveBoard: Leave management platform offering PTO tracking, accruals, and team visibility with Slack and Teams integrations. Directly competes with Vacation Tracker for SMB and mid-market customers seeking lightweight, integration-first leave software.
- Absence.io: Absence and leave management software focused on European SMBs with strong policy-configurability features. Comparable to Vacation Tracker's Location Control and Leave Policies modules and competes for similar integration-led buyers.
- Calamari: Leave management and attendance platform with native Slack and Microsoft Teams apps, targeting SMBs and mid-market employers. Strong direct competitor on integration-led PTO tracking and approval workflows.
Emerging players
- Leapsome: People enablement platform combining PTO tracking, performance reviews, goals, and surveys. Overlaps with Vacation Tracker on leave management but sells a broader HR-adjacent bundle, putting modest upmarket pressure on Vacation Tracker's mid-market segment.
Broad incumbents
- BambooHR: Established cloud HRIS for SMB and mid-market employers, with PTO tracking bundled alongside onboarding, performance, and reporting. Represents the most credible bundling threat to Vacation Tracker's standalone leave proposition.
- Rippling: Unified HR, payroll, IT, and finance platform with PTO tracking as a native module. A well-capitalized incumbent whose bundling strategy directly pressures point-solution PTO vendors in mid-market and enterprise.
- HiBob: Modern HRIS for mid-market employers with integrated time-off, onboarding, and people analytics. Competes with Vacation Tracker for HR-buyer mindshare, especially among tech-forward mid-market customers.
- Gusto: Payroll, benefits, and HR platform with built-in PTO tracking, dominant among US SMBs. Its bundled leave features provide a low-friction alternative to stand-alone PTO tools and is a frequent displacement risk for Vacation Tracker in the small-business segment.
- Deel: Global HR and payroll platform with strong time-off, compliance, and contractor-management features. Particularly relevant as Vacation Tracker's 'Global Teams' positioning overlaps directly with Deel's cross-border employer base.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat4 records
Key risks5 records
Key highlights6 records
Customer concentration
Vacation Tracker social profiles
Digital presenceVacation Tracker compliance and trust
Trust signalCompliance2 records
Vacation Tracker financial estimates
Financial estimateRevenue estimate
Valuation estimate
Vacation Tracker leadership team
Management profileNumber of profiles
Profiles1 record
Vacation Tracker funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Vacation Tracker M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Vacation Tracker
What does Vacation Tracker do?
Vacation Tracker is a cloud-based PTO and leave management SaaS platform that lets teams request, approve, and track time off directly inside Slack, Microsoft Teams, or Google Workspace. It automates leave approvals, manages policies such as accruals, carryovers, and seniority-based entitlements, applies location-specific rules and holidays for distributed teams, and offers mobile apps plus an MCP-based AI integration that lets tools like Claude and ChatGPT query leave data in natural language.
Is Vacation Tracker a public or private company?
Vacation Tracker is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was Vacation Tracker founded?
Vacation Tracker was founded in 2018. It employs 11 to 50 people.
Where is Vacation Tracker based?
Vacation Tracker is headquartered in Westmount, Canada, in the North America region.
How does Vacation Tracker make money?
Two revenue lines are on record. SaaS Subscription is the primary driver. The others are professional Services.
Who are Vacation Tracker's main competitors?
Direct peers on record are Timetastic, LeaveBoard, Absence.io and Calamari. Leapsome is listed as an emerging player. Broad incumbents are BambooHR, Rippling, HiBob, Gusto and Deel.
Does Vacation Tracker have an API?
Yes. Model Context Protocol (MCP) integration allows AI tools (Claude, ChatGPT, Gemini, Windsurf, Cline, Cursor) to query Vacation Tracker leave data. The MCP server is read-only, enabling AI to answer questions about leaves, teammates, and holidays. Write actions (booking, approvals) are on the roadmap. MCP access is included on Core and Complete plans with no per-call charges. Developer documentation is at vacationtracker.io/integrations/mcp.