InLoox
InLoox is a Munich-based project management software vendor whose Outlook-native platform, Web App, and mobile apps serve 2,500+ enterprises across engineering, manufacturing, public sector, and critical infrastructure. It generates revenue through perpetual licenses, 20% annual maintenance, and cloud subscriptions within the Microsoft 365 ecosystem.
- Company typePrivate
- Founded1999
- HeadquartersMunich, Germany
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What InLoox does
InLoox is a privately held project management software vendor founded in 1999 and headquartered in Munich, Germany, with a secondary corporate entity (InLoox, Inc.) in San Francisco, USA. The company builds project management software that operates as a native add-in inside Microsoft Outlook, supplemented by a browser-based Web App and iOS/Android mobile applications. Core capabilities include project and portfolio management, Gantt planning with dependencies, Kanban and list task views, mind mapping, resource and workload tracking, dashboards, automated reporting, time tracking, and document management. The product is positioned as a lower-cost, usability-focused alternative to enterprise PM suites (e.g., Microsoft Project, Primavera) and targets engineering, manufacturing, public sector, critical infrastructure, and general enterprise customers.
The technology stack is tightly coupled to the Microsoft ecosystem: InLoox integrates with Outlook, Teams, and Microsoft 365, is distributed through Microsoft AppSource, and hosts InLoox Cloud on Microsoft Azure data centers in Frankfurt am Main and Berlin with GDPR-compliant data processing. In 2026, InLoox added text and structure suggestion features powered by Azure OpenAI, operating under an explicit human-in-the-loop model. Revenue is generated through a hybrid model: one-time perpetual software licenses, an annual software maintenance plan priced at 20% of list license fees, and cloud subscriptions (Professional and Enterprise tiers). Distribution combines direct online purchase, telephone sales, local resellers, and the Microsoft AppSource marketplace, supported by sales-led engagement with live demos and a self-serve 14-day free trial. The company reports a cumulative customer base of 2,500+ organizations including Siemens, Novartis, Canon, HP, Hitachi, Liebherr, Fraunhofer, and Charité Berlin. Leadership is held by Dr. Tiziano Panico (President) and Dr. Andreas Tremel (Secretary & Treasurer / Data Protection Coordinator). The company is bootstrapped with no disclosed funding rounds, operates with 11-50 employees, and has ISO 27001-inherited certification via its Azure hosting.
InLoox firmographics
Firmographics- Name
- InLoox
- Legal name
- InLoox, Inc.
- Website
- https://inloox.com
- Company type
- Private
- Founded year
- 1999
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- InLoox is a Munich-based project management software vendor whose Outlook-native platform, Web App, and mobile apps serve 2,500+ enterprises across engineering, manufacturing, public sector, and critical infrastructure. It generates revenue through perpetual licenses, 20% annual maintenance, and cloud subscriptions within the Microsoft 365 ecosystem.
- Ownership category
- akta.pro rank
InLoox industry classification
Industry- Product category
- Project Management Software
- NAICS
- Software Publishers (5132), Software Publishers (513210), Software Publishers (51321)
- SIC
- Services-Prepackaged Software (7372), Services-Computer Integrated Systems Design (7373)
- akta.pro primary industry
- iBPMS (Intelligent BPM Suites) & Process Automation Suites (HDAEAHAG)
- akta.pro secondary industry
- Enterprise Application Reporting, BI & Analytics Enablement (BPAEAGAK)
Keywords
Where InLoox is headquartered
LocationHeadquarters
- HQ city
- Munich
- HQ country
- Germany
- HQ region
- Europe
Offices2 records
Markets served
InLoox business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Infrastructure, Operations
Revenue model
- Software Licenses (Perpetual): One-time perpetual software licenses for InLoox PM for Outlook, Web App, and related products. Pricing based on license type (standard, server, corporate) and user count.
- Software Maintenance Plan: Annual software service fee at 20% of list license prices, providing updates (improved versions) and upgrades (further developed versions) for licensed software. Auto-renews annually unless terminated.
- Cloud/SaaS Subscriptions: Cloud-based InLoox subscription services with data processing agreement under GDPR Art. 28. Includes Professional tier with 7-day backup retention and Enterprise tier with 30-day backup retention.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Annual | InLoox Professional |
| Subscription | Annual | InLoox Enterprise |
| Subscription | Annual | Software Maintenance Plan |
Go-to-market motion3 records
Distribution channels5 records
Marketing channels8 records
InLoox product offering
Product offeringCore offering
InLoox develops and sells project management software that combines planning, tasks, documents, and resource management in one tool, deeply integrated into Microsoft Outlook and the Microsoft 365 ecosystem. The product is delivered through three interfaces — an Outlook add-in (InLoox PM for Outlook), a Web App, and a Mobile App — and is offered via perpetual licenses with annual maintenance and Cloud/SaaS subscriptions.
Product overview
InLoox is a unified project management platform that operates as an integrated suite combining planning, tasks, and resource management. The core offering consists of three delivery mechanisms: InLoox PM for Outlook (native Outlook add-in as the primary desktop product), InLoox Web App (browser-based interface), and InLoox Mobile App (iOS/Android mobile applications). These products work together to provide project and portfolio management, task and document management, Gantt planning with dependencies, time tracking, resource workload visualization, dashboards, reporting, and AI-powered text generation via Azure OpenAI. The platform targets organizations seeking project management tightly integrated with Microsoft ecosystems, offered in Professional and Enterprise editions with software maintenance plans available at 20% annual fee.
Differentiator
Problem solved
Functional benefit
Brands
- InLoox PM for Outlook: The core project management software integrated with Microsoft Outlook.
- InLoox Web App
- InLoox Mobile App
Products and services
- InLoox PM for Outlook
Quantifiable outcome
- Improved project coordination and higher productivity through integrated project management
- +2 more outcomes
Companies that use InLoox
Customer profileNamed customers19 records
Segments4 records
Ideal customer profiles3 records
InLoox technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration3 records
AI capability2 records
Feature9 records
InLoox partnerships and signals
Strategic signalPartnerships
Three partnerships are on record, tiered core.
- MicrosoftcoreDeep integration partnership with Microsoft for Outlook, Teams, and Microsoft 365. InLoox operates as a native add-in within Microsoft Outlook and provides Teams integration for project collaboration. Available through Microsoft AppSource marketplace.
- Microsoft AzurecoreInLoox utilizes Microsoft Azure data centers (ISO 27001 certified) in Germany (Frankfurt am Main, Berlin) and the Netherlands for cloud hosting. Azure OpenAI service used for AI functions with processing within EU. Data protected under German and European law.
- Microsoft Ireland Operations LimitedcoreData processing sub-processor for InLoox Cloud and managed services. Microsoft data centers in Germany used with full GDPR compliance. Azure OpenAI endpoint used for AI functions with abuse monitoring disabled.
Scale indicators3 records
Recent moves5 records
Expansion highlights6 records
InLoox competitors and assessment
Company assessmentDirect peers
- ClickUp: ClickUp is an all-in-one productivity platform with tasks, docs, goals, Gantt views, and AI features, positioned as a broad alternative to multiple PM tools. Its aggressive pricing and feature breadth put direct pressure on smaller PM suites like InLoox.
- MeisterTask: MeisterTask is a German task and project management tool from Meister (MindMeister), also targeting SMB and mid-market customers in DACH with Kanban boards, automation, and integrations. It is a strong regional direct peer in the same geographic and SMB-mid-market segment.
- Asana: Asana is a leading work and project management platform serving teams and enterprises with task management, timelines, portfolios, and dashboards. It competes head-to-head with InLoox in the SMB-to-enterprise PM category, and like InLoox emphasizes ease-of-use and integrations with productivity suites.
- Wrike: Wrike provides collaborative project management software with Gantt charts, resource management, dashboards, and enterprise-grade security. It targets mid-market and enterprise customers similar to InLoox's enterprise base (Siemens, Novartis, etc.).
- Smartsheet: Smartsheet delivers collaborative work management with project tracking, resource management, and reporting. Its enterprise focus and Microsoft 365 integrations make it a direct competitor for the same Outlook-centric IT and operations buyers.
- Monday.com: Monday.com offers a work operating system with project planning, Gantt charts, dashboards, resource management, and automations targeting businesses of all sizes. It is one of the most direct commercial competitors to InLoox in feature scope and customer profile.
- Teamwork: Teamwork offers project management software with task management, Gantt charts, time tracking, and resource planning aimed at client services and project-based businesses. It overlaps directly with InLoox's task, time, and resource management capabilities.
Broad incumbents
- Atlassian Jira: Atlassian's Jira product family (Jira Software, Jira Work Management, Trello) serves project, task, and portfolio management for software teams and business teams. It is a broad incumbent that competes for the same enterprise PM budgets as InLoox.
- Planview: Planview provides enterprise portfolio and project management solutions for large organizations, including LeanKit, Clarizen, and Planview AdaptiveWork. It competes with InLoox in the enterprise portfolio management category but with a heavier, enterprise-IT orientation.
- Microsoft Project: Microsoft Project is the incumbent enterprise project management suite bundled within the Microsoft 365 ecosystem. As InLoox's integration partner and largest competitive threat, Microsoft Project competes on roadmap, ecosystem, and bundling while InLoox differentiates on Outlook-native ease of use.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat4 records
Key risks6 records
Key highlights7 records
Customer concentration
InLoox social profiles
Digital presenceInLoox compliance and trust
Trust signalCompliance2 records
InLoox financial estimates
Financial estimateRevenue estimate
Valuation estimate
InLoox leadership team
Management profileNumber of profiles
Profiles3 records
InLoox funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
InLoox M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about InLoox
What does InLoox do?
InLoox develops and sells project management software that combines planning, tasks, documents, and resource management in one tool, deeply integrated into Microsoft Outlook and the Microsoft 365 ecosystem. The product is delivered through three interfaces — an Outlook add-in (InLoox PM for Outlook), a Web App, and a Mobile App — and is offered via perpetual licenses with annual maintenance and Cloud/SaaS subscriptions.
Is InLoox a public or private company?
InLoox is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was InLoox founded?
InLoox was founded in 1999. It employs 11 to 50 people.
Where is InLoox based?
InLoox is headquartered in Munich, Germany, in the Europe region.
How does InLoox make money?
Three revenue lines are on record. Software Licenses (Perpetual) is the primary driver. The others are software Maintenance Plan and cloud/SaaS Subscriptions.
Who are InLoox's main competitors?
Direct peers on record are ClickUp, MeisterTask, Asana, Wrike, Smartsheet, Monday.com and Teamwork. Broad incumbents are Atlassian Jira, Planview and Microsoft Project.
Does InLoox have an API?
No public API is recorded for InLoox.
What industry is InLoox in?
InLoox's product category is Project Management Software. Its primary akta.pro industry code is HDAEAHAG, iBPMS (Intelligent BPM Suites) & Process Automation Suites, with a secondary code of BPAEAGAK, Enterprise Application Reporting, BI & Analytics Enablement. Its NAICS code is 5132 and its SIC code is 7372.