ActiveCollab

What ActiveCollab does

ActiveCollab is a privately held, bootstrapped SaaS company founded in 2007 in Norfolk, United States, that sells a unified project management and collaboration workspace to service businesses. Its core product combines project management (Gantt, Kanban, custom views), workload and capacity planning, time tracking, client communication, estimates, invoicing with Stripe and PayPal payment gateways, budgeting and profitability analytics, and customizable reporting into a single platform. The underlying technology stack is an Angular web front end on a PHP backend with a RESTful JSON API and webhook support, deployed as either a multi-tenant cloud service with 99.95% uptime or as a self-hosted on-premises product; the platform also exposes an MCP Server for AI assistant integration.

The company monetizes through tiered per-seat subscription pricing starting at $5 per month, with a 14-day free trial and no credit card required, supplemented by a self-hosted perpetual license option and a non-profit discount. Distribution is primarily product-led growth via self-serve signup on activecollab.com, with a complementary Book a Demo motion for larger accounts; the product is also available as native iOS and Android apps and as Mac/Windows desktop applications. ActiveCollab reports serving over 50,000 teams globally across the United States, United Kingdom, Germany, France, Japan, and China, and lists Apple, Crocs, Berkeley University of California, Wheaton College, and Euresa among named customers.

The business operates without outside investors or a board, under what the company describes as a "Fair Pricing Pledge," and is owned through A51 by co-founder Ilija Studen. Recent strategic activity centers on the December 2025 launch of ActiveCollab 8 with over 100 new features, the February 2026 release of Self-Hosted 8, EN-16931 compliant eInvoicing for the EU, an MCP Server for AI integration, and ongoing additions in workload management and security. The company holds no patents or external funding and operates with a headcount of 11-50 employees.

Name

ActiveCollab

Legal name

ActiveCollab Inc.

Website

https://activecollab.com

Company type

Private

Founded year

2007

Operating status

Operating

Headcount range

11–50 employees

Ownership category

akta.pro rank

Product category

Project Management Software

NAICS

Software Publishers (513210), Software Publishers (5132)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Email, Calendar & Scheduling (BPAMAMAC)

akta.pro secondary industry

Managed Workplace Services (DaaS/Workplace-as-a-Service) (BPAEAIAA)

Keywords

• Project management software
• Time tracking software
• Team collaboration tools
• Invoicing and billing
• Client management platform

Headquarters

HQ city

Norfolk

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations

Revenue model

1. Subscription SaaS: Cloud-based subscription with tiered plans. Free trial available. Self-hosted version also available for longer-term use.
2. Self-Hosted License: Self-hosted version for companies wanting to manage their own infrastructure, particularly suited for organizations planning to use for more than a year and/or with large teams.

Pricing tiers

Go-to-market motion2 records

Distribution channels5 records

Marketing channels6 records

Core offering

ActiveCollab provides an all-in-one productivity and collaboration workspace for service businesses, combining project management, time tracking, invoicing, client management, and team communication in a single platform. The software is sold as a cloud-hosted SaaS subscription or as a self-hosted license for organizations that prefer to manage their own infrastructure. Supporting mobile apps for iOS/Android and desktop apps for Mac/Windows extend the workspace across devices.

Product overview

ActiveCollab is a unified productivity and collaboration platform designed for service businesses, agencies, and consultancies. The product combines project management, time tracking, invoicing, client management, and team communication into a single workspace. ActiveCollab is available as both cloud-hosted and self-hosted versions (ActiveCollab Self-Hosted), with dedicated mobile apps for iOS and Android and desktop applications for Mac and Windows. Core feature modules include Project Management with Gantt and Kanban views, Workload Management for capacity planning, Time Tracking with stopwatch and timesheets, Invoicing with Stripe/PayPal payment gateways, Budgeting and Profitability tracking, Reports and Dashboards, Team Collaboration tools, Client Management, Estimates, and Time-Off Management. The platform also offers a RESTful API and MCP Server integration for AI connectivity. Recent major release is Version 8 (February 2026) with over 100 new features.

Differentiator

Problem solved

Functional benefit

Products and services

• ActiveCollab (Cloud)
• ActiveCollab Self-Hosted
• ActiveCollab Mobile App
• ActiveCollab Desktop App
• ActiveCollab API

Quantifiable outcome

• 93% customer satisfaction score with under 1-minute chat response time
• +3 more outcomes

Named customers15 records

Segments4 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration22 records

AI capability2 records

Feature9 records

Partnerships

Twelve partnerships are on record, tiered core and major.

• StripecoreTechnology or IntegrationPayment gateway integration enabling clients to receive credit card payments directly through ActiveCollab invoices. Part of GetPaid bundle with PayPal.
• PayPalcoreTechnology or IntegrationPayment gateway integration enabling clients to receive PayPal payments directly through ActiveCollab invoices. Part of GetPaid bundle.
• QuickBookscoreTechnology or IntegrationDirect integration enabling creation of invoices in QuickBooks using data tracked in ActiveCollab including time, expenses, and fixed-budget project data. Syncs financial data between platforms.
• Google DrivemajorTechnology or IntegrationIntegration allowing users to attach files from Google Drive to tasks, notes, and discussions. Files can be previewed directly inside ActiveCollab.
• DropboxmajorTechnology or IntegrationIntegration allowing users to attach files from Dropbox to tasks, notes, and discussions. Helps keep files organized in Dropbox while making them available in ActiveCollab.
• SlackmajorTechnology or IntegrationNative integration to receive ActiveCollab notifications in Slack when connecting the two apps. Automates notifications to keep teams informed.
• ZapiercoreTechnology or IntegrationIntegration with Zapier enabling connection to 750+ apps and workflow automation. Supports triggers for project/task/task list creation, comments, time records, and task completion. Actions include creating projects, tasks, companies, time records, discussions, and more.
• TrellomajorTechnology or IntegrationProject import functionality allows users to import existing Trello projects into ActiveCollab and continue work without interruption.
• AsanamajorTechnology or IntegrationProject import functionality allows users to import existing Asana projects into ActiveCollab and continue work without interruption.
• Google CalendarmajorTechnology or IntegrationCalendar sync allows ActiveCollab tasks and projects to appear alongside personal schedule in Google Calendar. Deadlines and milestones sync automatically.
• Microsoft OutlookmajorTechnology or IntegrationCalendar sync integration for Outlook users to see ActiveCollab tasks and deadlines in their calendar.
• iCalmajorTechnology or IntegrationCalendar integration supporting iCal for calendar sync across Apple ecosystem.

Scale indicators4 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Asana: Project and work management platform for teams. ActiveCollab positions itself explicitly as a replacement for Asana, and the two compete head-on for SMB and mid-market team-based project workflows.
• Basecamp: Lightweight project management and team communication for small and mid-sized teams. Closely aligned bootstrapped ethos, simple pricing, and target customer of agencies and small businesses.
• ClickUp: All-in-one productivity platform bundling tasks, docs, whiteboards, chat, and goals. The most direct philosophical competitor to ActiveCollab's consolidated-workspace message for SMB and prosumer teams.
• Paymo: Project management + time tracking + invoicing bundle targeting small agencies and freelancers — a near-identical feature set, persona, and pricing tier structure to ActiveCollab.
• Monday.com: Work operating system combining project management, collaboration, and automations. Direct overlap with ActiveCollab's all-in-one project + collaboration + workflow pitch across SMB and mid-market.
• Wrike: Project management platform with strong agency and marketing-team positioning, including time tracking and proofing. Comparable use cases for client-services organizations.
• Teamwork.com: Project management plus time tracking and billing built specifically for client-facing agencies and consultancies — essentially the same use case, persona, and ARPU structure as ActiveCollab.
• Trello (Atlassian): Card-based project management popular with SMBs and creative teams. ActiveCollab lists Trello import as a direct growth lever, evidencing head-to-head displacement competition.

Emerging players

• Harvest: Time tracking and invoicing for SMBs and agencies. Listed in ActiveCollab's tools-it-replaces roster and a common Zapier integration target; competes on the time/billing sub-module within larger PM stacks.

Broad incumbents

• Smartsheet: Enterprise work execution platform spanning project, portfolio, and resource management. Adjacent larger incumbent competing for some of the same mid-market team accounts.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks5 records

Key highlights7 records

Customer concentration

• Xx.com/activecollab
• YouTubeyoutube.com/user/activeCollab
• Facebookfacebook.com/activecollab
• LinkedInlinkedin.com/company/activecollab
• Instagraminstagram.com/activecollab

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles4 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about ActiveCollab