ClubCollect

What ClubCollect does

ClubCollect (operated by NLCollect B.V.) is a Dutch SaaS fintech company that automates membership fee collection and member administration for member-based organizations, primarily sports clubs, associations, and federations. Founded in 2013 and headquartered in Assen, Netherlands, the company serves over 1,700 organizations across the Netherlands, Germany, and Belgium, processing more than €95 million in payments annually across approximately 980,000 transactions. The platform targets organizations ranging from small clubs with 10 members to large federations with up to 1 million members, addressing manual billing burdens faced by volunteer-run organizations through automated invoicing, payment reminders, and member data management. Named customers are predominantly SMB sports and community organizations, including SC Vitesse, HMHC, TC IJburg, HSV Groot Rotterdam, and Vondelschool.

The platform is delivered as cloud-based SaaS hosted on AWS infrastructure in Dublin, Ireland, certified to ISO 27001, ISO 27017, ISO 27018, SOC2 Type 1, and PCI-DSS standards with full GDPR compliance. Core products include ClubBase (member administration system with Mailchimp integration), ClubCollect Facturatie (automated invoicing supporting iDEAL, SEPA direct debit, Bancontact, BACS, PayPal, VISA, and MasterCard with installment plans up to 12 months), ClubCollect Forms (registration and donation form builder with QR codes), a ticket scanner application, a member self-service portal, and a documented REST API. Supporting infrastructure includes ClubCollect Payments Stichting, a wholly-owned foundation that handles payment custody through third-party escrow accounts, and a flagship partnership with KNLTB (Royal Dutch Lawn Tennis Association) for integrated federation billing.

ClubCollect monetizes through a multi-stream model combining tiered SaaS subscriptions (self-managed software for membership fee collection and member administration), premium fully-managed collection services (outsourced billing operations including overdue follow-up and member enquiries), transaction-based fees deducted from payments processed, and factoring/early-payment financing via a third-party partner. Customer acquisition blends product-led growth (free account creation, self-serve onboarding, free 15-minute demos) with sales-led conversion and channel partnerships through sports federations and third-party membership systems. The company is privately held by founders/management with limited disclosed external funding (a 2017 Tablomonto Ventures event) and operates with a lean team of approximately 15 employees across product, engineering, support, and commercial functions.

Name

ClubCollect

Legal name

NLCollect B.V.

Website

https://clubcollect.com

Company type

Private

Founded year

2013

Operating status

Operating

Headcount range

11–50 employees

Short description

ClubCollect (NLCollect B.V.) is a Dutch SaaS fintech that automates membership fee collection and member administration for sports clubs, associations, and federations across the Netherlands, Germany, and Belgium, processing over €95M annually for 1,700+ organizations.

Ownership category

akta.pro rank

Product category

Club & Association Management Software

NAICS

Professional Organizations (813920)

SIC

Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Specialty Membership Clubs (Category-Focused) (CRAEADAI)

Keywords

• Membership fee collection
• Member administration software
• Club billing automation
• Association payment platform
• Subscription billing SaaS

Headquarters

HQ city

Manchester

HQ country

United Kingdom

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure, Others

Revenue model

1. SaaS Subscription - Self-Manage: Software subscription for membership fee collection and member administration, self-managed by the organization. Tiered pricing based on organization size and modules selected.
2. Fully Managed Membership Fee Collection: Full-service outsourced membership fee collection including follow-up on overdue payments, handling member enquiries, data import/processing, and optionally member administration. Premium service with additional fees.
3. Transaction / Payment Processing Fees: Fees deducted from payment amounts collected. Pricing includes transaction-based fees alongside subscription costs. Costs for additional payment methods (SMS, letters) are charged separately on top of free email invoices.
4. Installment / Factoring Financing: Early payment financing for clubs via a factoring partner, allowing clubs to receive full expected payments upfront while members pay in installments. ClubCollect charges for this service.

Pricing tiers

Go-to-market motion3 records

Distribution channels3 records

Marketing channels5 records

Core offering

ClubCollect is a SaaS platform that automates membership fee collection and member administration for clubs, associations, federations, and other member-based organisations ranging from 10 to 1 million members. It combines automated invoicing, payment reminders, multi-method payment processing (iDEAL, SEPA, Bancontact, PayPal, cards), a member administration system (ClubBase), sponsor invoicing, event ticketing, online forms, crowdfunding, and a fully managed collection service. The platform is operated by NLCollect B.V., processes over €95M in payments annually, and serves more than 1,700 organisations across the Netherlands, Germany, and Belgium.

Product overview

ClubCollect is a SaaS platform for automating revenue management and member administration for organizations ranging from 10 to 1 million members. The platform operates on a unified platform-plus-modules architecture with ClubBase (member administration system) and ClubCollect Facturatie (invoicing and payment collection) as core products. Additional modules include Membership Fee Collection, Full-Service Membership Fee Collection, Member Area portal, Tickets with ticketing scanner, Sell Products webshop, Crowdfunding, Invoice Sponsors, Signup Form, and ClubCollect Forms for data collection with payment. The platform is fully GDPR-compliant and processes over €95M annually across 1,700+ organizations.

Differentiator

Problem solved

Functional benefit

Brands

• ClubBase: Member administration system used within the ClubCollect platform for managing member data and subscriptions.

Products and services

• ClubCollect Platform Core SaaS platform for automating revenue management and member administration for member-based organisations (clubs, associations, federations, schools, churches). Enables automated payment requests, reminders, and collection of membership fees, with up to 90% time savings on billing and up to 30% faster payment collection.
• ClubBase Member administration system that automates member sign-ups, organises member data, manages subscriptions and labels, and provides tools for communication with members including email and Mailchimp export.
• ClubCollect Invoicing Automated invoicing module for sending payment requests, processing payments, and managing reminders and collection activities. Supports batch invoicing, up to 3 automated reminders per invoice, multiple payment methods (iDEAL, SEPA direct debit, Bancontact, BACS, PayPal, VISA, MasterCard), installment payments up to 12 months, and real-time payment status tracking.
• Full-Service Membership Fee Collection Fully managed membership fee collection service where ClubCollect handles the entire collection process including follow-up on overdue payments, handling member enquiries, data import and processing, and optionally member administration and add-ons. Premium service with additional fees on top of the subscription.
• Member Area (Ledenportaal) Self-service portal giving members easy access to payments, data, club news, and their digital membership card.
• Tickets (with Ticket Scanner) Event ticketing solution for creating sales pages and tickets, with a ticket scanner app for scanning tickets at venue entry in real time.
• Sell Products Webshop module for organisations to create an online store, add products or services, and sell them online.
• Crowdfunding Online donation and crowdfunding module for raising money for organisational causes through campaigns with built-in payment collection.
• Invoice Sponsors Automated sponsor invoice management for creating, sending, and following up on sponsor invoices, enabling organisations to manage sponsor relationships and recurring sponsor commitments.
• ClubCollect Forms Online form builder for collecting data and processing payments. Supports QR codes for easy sharing, free-fill fields, product/payment integration, and real-time response tracking via dashboard. Used for event registrations, donations, and sales.
• Subsidy Module Subsidy request creation feature based on existing invoices, allowing member organisations to generate subsidy applications. Currently includes partnership with Jeugdfonds Sport en Cultuur (Youth Fund for Sports and Culture) with additional subsidy providers planned.

Quantifiable outcome

• Up to 90% time savings on billing tasks through automation
• +4 more outcomes

Named customers11 records

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration4 records

Feature7 records

Partnerships

Five partnerships are on record, tiered core, flagship and minor.

• ClubCollect Payments StichtingcoreTechnology or IntegrationA foundation affiliated with NLCollect B.V. (CoC: 61785083) that handles the collection and custody of payments on behalf of member organisations using ClubCollect. Ensures payments are held in third-party escrow and remitted to clubs per agreed terms. Central to the payment processing and financial module of the platform.
• Amazon Web Services (AWS)coreTechnology or IntegrationCloud infrastructure provider for ClubCollect's SaaS platform. AWS data centers (EU-based, specifically Dublin, Ireland) host all servers and data. AWS provides the security certifications referenced (ISO 27001/27017/27018, SOC2 Type 1) via Heroku's infrastructure. Data is stored in geographically separate locations within the EU for disaster recovery.
• PAY (Payment Services Provider)coreTechnology or IntegrationPayment service provider managing the third-party escrow account (derdengeldenrekening) for all payments processed through ClubCollect. All online payments are processed exclusively through PCI-DSS certified PSPs.
• KNLTB (Royal Dutch Lawn Tennis Association)flagshipStrategic or Co-development PartnerStrategic partnership with the KNLTB tennis federation for integrated billing and member administration. ClubCollect provides a dedicated KNLTB invoicing module that integrates with KNLTB.Club. Multiple webinars have been hosted specifically for KNLTB member clubs, and a dedicated KNLTB pricing and features page exists.
• Jeugdfonds Sport en CultuurminorStrategic or Co-development PartnerSubsidy provider for youth sports and culture in the Netherlands. ClubCollect has created a subsidy request feature based on existing invoices, allowing member organisations to generate subsidy applications for this fund. Additional subsidy providers are planned to be added.

Scale indicators8 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• Join It: Modern, self-serve membership management platform for clubs and small associations — comparable to ClubCollect on the self-serve onboarding and recurring-fee collection stack.
• Spond: Nordic-origin sports team and club management app with member fees, events, and communication — a regional direct peer to ClubCollect in the amateur sports-club vertical.
• Wild Apricot: Membership-management SaaS purpose-built for clubs, associations, and member-based nonprofits — overlapping directly with ClubCollect's core customer segments on the membership-administration, billing, and event/ticketing side.
• MyClub: Sports-club management software for European amateur clubs offering member administration, payments, and communication — comparable to ClubCollect's core member-based organisation focus.
• MemberClicks: Association management software for small-staff member-based organisations, covering membership, events, invoicing, and email — directly comparable to ClubCollect's ClubBase and invoicing modules for SMB associations.
• SportMember: Dutch sports-club management platform serving member administration, communication, and collections — overlapping with ClubCollect in the Dutch sports-club segment.

Broad incumbents

• TeamSnap: US-origin team and club management platform with member administration, payments, and communication — comparable to ClubCollect in the amateur sports vertical from a different geographic base.
• Mollie: Pan-European payment service provider whose recurring and donation APIs overlap with ClubCollect's payment-rails layer and could disintermediate transaction-fee revenue over time.
• MoneyBird: Leading Dutch invoicing and accounting SaaS that competes with ClubCollect's invoicing/payments module for SMB customers, but lacks ClubCollect's vertical club/association depth.
• e-Boekhouden (Exact): Established Dutch accounting/invoicing SaaS from Exact, broadly comparable to ClubCollect on billing features but serving a horizontal SMB market rather than member-based organisations specifically.

Market position

Strengths4 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/clubcollect
• Facebookfacebook.com/ClubCollectNL
• LinkedInlinkedin.com/company/2765806

Compliance6 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles5 records

Subsidiaries1 record

Funding overview

Funding rounds1 record

Investors1 record

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about ClubCollect