Xceleran

What Xceleran does

Xceleran Software Inc. is a privately held, Pennsylvania-incorporated software firm founded in 2005 and headquartered in Wayne, PA, that builds and distributes a cloud-based ERP / Business Management System (BMS) branded Xinator. The core platform is built around QuickBooks Online as the primary database and integrates proprietary modules — XinatorCentral, XinatorCEC, XinatorBMS, XinatorCharter, XinatorProfessional, and XinatorFieldAPP (Android/iOS) — with third-party services from Clearent (exclusive payment processing), Global Payments Integrated (customer intelligence/reputation), and Know Technologies / TUA (BNPL). The company owns the myServiceForce software platform (~15 years of cloud development) and has executed 50+ integrations over ~20 years, including Intuit-contracted work for Hunter Douglas dealers.

Xceleran monetizes across multiple streams: BMS/ERP subscriptions starting at $20/month for SMBs and as low as $0 for franchisors under bundled rebate programs (vs. competing ERP at $10,000+/year), transaction-based payment processing residuals via XceleranCC/Clearent, digital marketing services (website builds $2,500-$5,250, SEO $995-$3,995/month, paid ads $750-$3,000/month, social $250-$1,000/month, hosting $75-$249/month), QuickBooks Online reseller commissions, virtual employee/BPO staffing from ~$6/hour, BNPL facilitation fees (Delay Pay/TuaPay, plus Accountant Pay, Attorney Pay, Auto Shops, B2B BNPL), and pay-per-removal reputation management under 365RepProtection. The company has served over 7,000 customers across highly fragmented SMB verticals (HVAC, plumbing, roofing, law, insurance, fishing charters, solar, electrical, restoration, and others) and is expanding into franchisor enterprise buyers via the Eight Levers Framework, which targets investor-grade franchise systems and 10-15x EBITDA multiples.

The go-to-market combines direct sales (phone, email, live chat, online appointment scheduling), a self-service website with quote-request forms, the Intuit/QBO reseller channel, a partner referral network (Simply Business, Founder Shield, Leyton, FLEETCOR, Enterprise Fleet Management), conference-based enterprise motion (e.g., Let's Grow Conference), and a $0 software / product-led motion for franchisors. Xceleran also offers business coaching and fractional executive services (CFO, CLO, CMO, CIO) and an AI products roadmap announced as 'Coming Soon' in 2025. Operating geographies include the US, Australia, and the UK. With 11-50 employees, no disclosed funding rounds, and no public revenue figures, Xceleran appears bootstrapped and owner-operated (Sean Marzola referenced as CEO in client testimonials).

Name

Xceleran

Legal name

Xceleran Software Inc.

Website

https://xceleran.com

Company type

Private

Founded year

2005

Operating status

Operating

Headcount range

11–50 employees

Short description

Xceleran Software Inc. is a Pennsylvania-incorporated firm that delivers cloud-based ERP and Business Management System software (Xinator suite) to SMBs, franchisors, and dealer networks, integrating QuickBooks Online, payment processing, BNPL, digital marketing, and BPO/virtual-employee services across 7,000+ customers.

Ownership category

akta.pro rank

Product category

Cloud-based ERP / Business Management Software

NAICS

Custom Computer Programming Services (541511), Software Publishers (5132)

SIC

Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Enterprise Application License Advisory, Vendor Management & Optimization (BPAEAGAO)

akta.pro secondary industries

Vendor & Contract Management (Software/Cloud) (BPAEAOAD), Billing, Payments & Account Administration Centers (BPAAAAAF)

Keywords

• Cloud ERP software
• Business management system
• Franchise management software
• Payment processing solutions
• Virtual employee services

Headquarters

HQ city

Wayne

HQ country

United States

HQ region

North America

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Operations, Marketing or Sales, Infrastructure

Revenue model

1. BMS/ERP Software Subscriptions: Monthly subscription fees for the Xinator Business Management System (BMS/ERP), with tiered pricing based on modules selected. Starting as low as $20/month for basic BMS with QuickBooks Online integration, up to under $200/month for premium modules. A $0 cost model is available when bundled with merchant services or other revenue-share arrangements.
2. Payment Processing (XceleranCC / Clearent): Transaction-based payment processing fees (credit/debit cards, ACH) collected as a percentage of transaction volume. Rebate programs return a portion of processing fees to customers who also use Xceleran's software. Revenue derived from the spread between wholesale and retail processing rates.
3. Digital Marketing Services: One-time and recurring fees for website builds, SEO, paid ads management, social media management, and hosting. One-time website builds range from $2,500 to $5,250+. Monthly retainer SEO plans range from $995 to $3,995+/month. Social media management from $250 to $1,000+/month.
4. Consumer Financing / BNPL (Delay Pay / TuaPay): Revenue from Buy Now Pay Later programs (Delay Pay powered by TUA, TuaPay) where fees may be charged to merchants or consumers for installment financing facilitation.
5. Virtual Employee / BPO Services: Fees for virtual employee staffing services (back-office support, telemarketing, customer service, accounting/bookkeeping) billed monthly. Part-time and full-time dedicated staff available starting from approximately $6/hour.
6. 365RepProtection (Review Removal): Pay-per-removal fees for negative review removal services. Success-based model where customers are charged only upon successful removal of content. May include monthly maintenance/consulting fees.
7. QuickBooks Online Reseller Revenue: Xceleran resells QuickBooks Online (Intuit) as a development partner and reseller, earning reseller margins or commissions on subscriptions. 50% first-year discount offered to customers; ongoing revenue from relationship.
8. Franchise Monetization Advisory: Revenue from consulting and frameworks (Eight Levers Framework) helping franchisors convert ERP into profit centers through licensing, white-labeling, and premium add-on tiers. Strategy calls and implementation services billed separately.

Pricing tiers

Go-to-market motion3 records

Distribution channels6 records

Marketing channels9 records

Core offering

Xceleran develops and sells the Xinator cloud-based ERP/Business Management System built around QuickBooks Online, integrating CRM, booking, scheduling, invoicing, field service management, payment processing (XceleranCC), and customer engagement into a unified platform. The company also offers supplementary services including virtual employee/BPO staffing, digital marketing (website builds, SEO, ads, social media management), online reputation management (365RepProtection), and franchise management consulting. Serving over 7,000 SMBs, franchisors, and dealer networks with pricing starting as low as $0-$39.50/month, contrasting with competitors charging $10,000+/year.

Product overview

Xceleran offers a highly modular, cloud-based ERP/BMS platform called Xinator (available in three variants: XinatorBMS for traditional service businesses, XinatorCharter for charter boat operators, and XinatorProfessional for general services without a field component). The platform is built around QuickBooks Online as the primary database and integrates third-party software from Clearent (payment processing) and Global Payments Integrated (customer intelligence/reputation). The ecosystem includes the umbrella Xinator Central platform, mobile field app (XinatorFieldAPP), customer portal (myXinatorPRO), intelligent phone answering (CallPop), the Customer Engagement Suite, 365RepProtection reputation management, and the XceleranCC payment processing module. Xceleran also provides supplementary services including BPO/virtual employees, digital marketing (website builds, SEO, ads, social media), business coaching, and franchise management solutions. Pricing is modular starting as low as $39.50/month for BMS components, under $200/month for full ERP, and franchisors can access software at $0 cost through bundled service agreements.

Differentiator

Problem solved

Functional benefit

Brands

• Xinator Central: Central ecosystem platform for business management and ERP solutions.
• XinatorCEC
• XinatorServco
• XinatorProfessional
• XinatorCharter
• myServiceForce
• Xceleran Solutions
• CallPop
• XceleranCC
• 365RepProtection

Products and services

• Xinator Central Ecosystem Umbrella ecosystem platform integrating all Xinator modules (BMS, Charter, Professional, FieldAPP) into a single unified business management system built around QuickBooks Online as the primary database. For franchises, dealer networks, and SMBs.
• XinatorBMS (Business Management System) Cloud-based ERP for service businesses, integrating CRM, booking manager, scheduling, automated customer communications, field service app, payment processing, social media monitoring, QBO time tracking, QBO payroll, and recruiting software into a single connected workflow.
• XinatorCharter Specialized booking and customer engagement platform for charter boat operators, providing website redesigns with direct booking calendar access, customer booking calendar with filters, payment processing with deposit collection, and automated email/text messaging.
• XinatorProfessional BMS variant for general services businesses without a field component, providing CRM, scheduling, automated communications, and integrated payment processing.
• XinatorFieldAPP Android and iOS mobile app for field service personnel to receive job information, create estimates, collect billable items on-site, and process payment via credit card reader, payment link, or Buy Now Pay Later.
• XceleranCC Payment Processing Payment processing solution offering five payment options (Credit/Debit Cards, ACH, Customer Payment Links, Point of Sale, and Buy Now Pay Later) at multiple points during the customer journey, integrated across all BMS platforms. Includes Delay Pay (TUA) and TuaPay consumer financing.
• CallPop VoIP-integrated intelligent phone answering software that gathers customer data from the BMS, provides access to past history, makes notes, and links to the customer site and virtual payment terminal.
• Customer Engagement Suite Suite of products focusing on professional and personalized first touch with customers, including CallPop, reputation management software, competitive analysis software, and Xceleran support services (website evaluation, content and SEO, online presence management, social media marketing).
• 365RepProtection Online reputation management service that monitors, manages, and removes negative reviews across platforms using automated monitoring and manual pay-per-removal services.
• Business Process Outsourcing (BPO) / Virtual Employees BPO service providing virtual employees for phone answering, after-hours support, appointment setting, scheduling, customer service, lead generation, telemarketing, collections, and back-office support. Staffing starts at $6/hour, part-time or full-time options (minimum 20 hours per week).
• Digital Marketing Services Digital marketing services including website builds ($2,500-$5,250+ one-time), SEO plans ($995-$3,995+/month), paid ads management ($750-$3,000/month), social media management ($250-$1,000+/month), and hosting ($75-$249/month).
• Franchise Management System (FMS) Specialized ERP solutions for franchisors, enabling white-label capability, customer relationship management, multi-unit performance reporting, and the ability to turn software into an additional revenue stream for franchisors. Includes the Eight Levers Framework for franchise valuation improvement.
• Business Coaching & Executive Services Suite of fractional executive services including CFO, CLO, CMO, CIO services, business valuation (BEAR), sell/buy business (M&A services), tax filing, and business coaching.

Quantifiable outcome

• Over 7,000 customers served with BMS/ERP and services
• +11 more outcomes

Named customers55 records

Segments6 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration4 records

AI capability2 records

Feature11 records

Partnerships

17 partnerships are on record, tiered core and minor.

• Intuit (QuickBooks Online)coreTechnology or IntegrationXceleran is a QuickBooks Online development partner and authorized reseller for Intuit. Xceleran was contracted by Intuit to conduct integrations for large corporations and to support Hunter Douglas dealers. QBO serves as the primary database for the entire BMS/ERP system. Xceleran provides integration support to Intuit and to companies like Clearent and Hunter Douglas that want to connect their proprietary software with QuickBooks Online. Xceleran offers 50% first-year discount on QuickBooks Online subscriptions to its customers.
• ClearentcoreTechnology or IntegrationClearent is Xceleran's exclusive partner for payment processing. The company has integrated most of Clearent's software into its Business Management System. Clearent provides the payment processing infrastructure (credit/debit cards, point-of-sale) that powers XceleranCC. Rebate programs for customers are calculated based on Clearent (Xplor Pay) merchant services volume. This is the exclusive payment processing partnership within the Xceleran ecosystem.
• Global Payments IntegratedcoreTechnology or IntegrationGlobal Payments Integrated provides customer intelligence software (reputation management, competitive analysis, social media monitoring) that is integrated into Xceleran's Customer Engagement Suite and Business Management System. The software is provided to Xceleran for integration into the BMS platform, enabling automated review monitoring, ratings tracking, and competitor social media analysis.
• myServiceForcecoreTechnology or IntegrationXceleran owns myServiceForce's business software platform. myServiceForce has been providing cloud computing software for 15 years. This acquisition provides Xceleran with its core proprietary software including the BMS/ERP platform, field service app, customer management, booking, scheduling, and payment processing capabilities.
• Simply BusinessminorChannel Partner/ Reseller/ DistributorSimply Business is Xceleran's partner for small business insurance. Listed under Partner Services on Xceleran's website. Simply Business specializes in small business insurance quotes, with the ability to get a quote in under 10 minutes.
• Founder ShieldminorChannel Partner/ Reseller/ DistributorFounder Shield is listed as a partner under Xceleran's insurance partner services, providing insurance solutions to Xceleran's SMB customer base.
• Know Technologies, Inc. (GoKnow / TUA)coreTechnology or IntegrationKnow Technologies Inc. provides the GoKnow technology powering Xceleran's Delay Pay (Buy Now Pay Later / BNPL) consumer financing program. TUA Technology powers the TuaPay BNPL offering. These integrations enable instant multi-solution financing approvals and frictionless installment payment at the point of sale.
• FLEETCOR (Universal Premium)minorChannel Partner/ Reseller/ DistributorFLEETCOR's Universal Premium MasterCard program offers fuel and maintenance expense savings for Xceleran customers. Partners include savings of 15% or more on fuel and maintenance, accepted anywhere MasterCard is accepted, with card controls for businesses.
• Enterprise Fleet ManagementminorChannel Partner/ Reseller/ DistributorEnterprise Fleet Management is partnered with Xceleran to provide fleet management solutions. 'Your fleet is more than a collection of vehicles. It's your reputation.' Enterprise helps businesses build better fleets for savings, safety, and satisfaction.
• Leyton (R&D Tax Credit)minorChannel Partner/ Reseller/ DistributorLeyton is partnered with Xceleran to offer R&D Tax Credit services to customers. The Research & Development Tax Credit offsets income tax and/or payroll tax liability. Leyton's partnership page on xceleran.com/leyton-us-xceleran-partnership/ provides information on eligibility and immediate tax savings.
• Xceleran Business Funding Solutions, Inc. (XBizFunding)minorChannel Partner/ Reseller/ DistributorXceleran Business Funding Solutions, Inc. (xbizfunding.com) is listed as an Xceleran Solution partner, providing business financing services to Xceleran's customer base. Cross-referral relationship within the Xceleran ecosystem.
• 365RepProtectionminorChannel Partner/ Reseller/ Distributor365RepProtection (365repprotection.com) is both a Xceleran customer and a partner/solution. Xceleran built and hosts the 365RepProtection website, and 365RepProtection operates as an online reputation management service. Mutual relationship where Xceleran provides technology and the partner provides ORM services.
• RecruitingPathminorChannel Partner/ Reseller/ DistributorRecruitingPath is listed as an Xceleran Solution partner, providing recruiting software engineering and development engagement services to Xceleran's customer base.
• OrchatectminorChannel Partner/ Reseller/ DistributorOrchatect is listed as an Xceleran Solution partner, providing software engineering and technical services within the Xceleran partner ecosystem.
• LeanLawminorChannel Partner/ Reseller/ DistributorLeanLaw is listed as an Xceleran Solution partner, providing law practice management or legal technology services within the Xceleran ecosystem.
• PIE – Purpose in ExpensesminorChannel Partner/ Reseller/ DistributorPIE (Purpose in Expenses) is listed as an Xceleran Solution partner, providing expense management or financial optimization services within the Xceleran ecosystem.
• Hunter DouglascoreStrategic or Co-development PartnerHunter Douglas contracted Intuit to integrate QuickBooks Online into their SaaS-based ordering system for their dealer network. Intuit then contracted Xceleran to conduct the integration and support Hunter Douglas dealers during startup and ongoing use. Xceleran introduced XinatorCentral and XinatorCEC/Servco to complete the automation strategy for Hunter Douglas dealers. This is a strategic three-party partnership (Hunter Douglas → Intuit → Xceleran) delivering integrated ERP for thousands of Hunter Douglas independent dealers.

Scale indicators8 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• Jobber: Jobber is a cloud-based field service management platform targeting home service businesses (HVAC, plumbing, landscaping, cleaning). It overlaps with Xceleran's XinatorServco/XinatorBMS on scheduling, CRM, invoicing, and payments for the same SMB segments.
• FranConnect: FranConnect is a franchise management system (FMS) for franchisors across verticals. It directly competes with Xceleran's Franchise Management System for franchisor-side operational visibility, royalty tracking, and franchisee onboarding.
• ServiceTitan: ServiceTitan is a leading ERP/business management platform for residential and commercial HVAC, plumbing, electrical, and other trades. It directly competes with Xceleran's Xinator BMS for the same field-service SMB buyer, with deeper mobile and AI features.
• Housecall Pro: Housecall Pro provides field service management software for home service businesses including HVAC, plumbing, and electrical. It is a direct SMB alternative to Xceleran's BMS, with similar pricing tiers and a free-tier entry point.
• Mindbody: Mindbody provides booking, scheduling, and business management software for fitness, wellness, and charter/experience-based services. It is comparable to Xceleran's XinatorCharter vertical on booking portals, automated communications, and payment collection.

Broad incumbents

• NetSuite (Oracle): Oracle NetSuite is a broad cloud ERP platform serving SMB and mid-market customers. It represents the larger incumbent competitor Xceleran references when contrasting its $0-$200/month pricing against $10,000+/year ERP alternatives.
• Salesforce: Salesforce is the dominant CRM and customer engagement platform, increasingly extending into ERP-adjacent workflows via AppExchange. It is a broad incumbent whose CRM, automation, and AI capabilities overlap with Xceleran's Customer Engagement Suite and franchise analytics.
• Acumatica: Acumatica is a cloud ERP platform serving SMB and mid-market customers across distribution, services, and other verticals. It is an incumbent comparable to Xceleran's modular ERP ambition but with a broader feature set and partner channel.
• ConnectWise: ConnectWise provides a broad suite of business management, PSA, and ERP solutions for SMBs and managed service providers. It is a broader incumbent that overlaps with Xceleran's BMS on operational, billing, and CRM workflows, though it focuses on IT services and MSPs.

Others

• ServiceNow: ServiceNow is a broader enterprise platform for workflow automation, CRM, and operational systems. While not a direct SMB ERP, it represents the long-term competitive direction (AI-driven workflow platforms) toward which Xceleran's franchise and multi-location automation may evolve or be displaced.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• YouTubeyoutube.com/channel/UCPX7SrUwIQfI-GsqFhdJnRw
• Facebookfacebook.com/100072345414166
• LinkedInlinkedin.com/company/xceleran

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Subsidiaries2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Xceleran