What OnTheClock Employee Time Tracking does

OnTheClock (OnTheClock.com LLC) is a cloud-based SaaS workforce management platform founded in 2004 and headquartered in Clinton Township, Michigan. The platform combines four integrated modules — an online time clock, employee shift scheduling, PTO tracking, and integrated payroll processing — delivered via web, iOS and Android mobile apps, and kiosk modes. Core technical components include GPS time tracking with geofencing, biometric and device-restriction options, automatic overtime alerts, timecard approval workflows with edit history, and a documented set of native integrations with major payroll and accounting platforms (ADP, Gusto, QuickBooks, Square, Paylocity, Paychex, SurePayroll). The product is positioned for small U.S. businesses, with industry-specific pages for construction, cleaning services, food and beverage, medical, and retail customers.

The company operates a product-led, self-serve go-to-market: customers sign up through the website for a 30-day free trial, with no credit card required and no long-term contract. Pricing is a hybrid model at $4 per employee per month plus a $5 monthly base fee, with all core features (GPS, PTO, scheduling, payroll exports) included in a single tier rather than gated behind upsells. Distribution relies on direct digital channels (web, mobile app stores, phone sales at (888) 753-5999), content marketing via an active blog and free online tools (time card, PTO, decimal hours, military time calculators), and third-party review platforms (Google 4.8, GetApp 4.7, G2 Easiest to Use – Small Business, Capterra).

OnTheClock reports serving more than 18,000 businesses with a 4.7-star average across 3,000+ reviews, while operating with an 11–50 employee headcount. It has been bootstrapped since founding with no disclosed external funding rounds, positioning itself as an independent, U.S.-focused vendor for hourly workforce management. Compliance posture includes GDPR and CCPA recognition. No AI/ML capabilities, patents, subsidiaries, M&A activity, or enterprise-tier pricing were disclosed in the source materials.

Name

OnTheClock Employee Time Tracking

Legal name

OnTheClock.com LLC

Website

https://ontheclock.com

Company type

Private

Founded year

2004

Operating status

Operating

Headcount range

11–50 employees

Short description

OnTheClock is a cloud-based SaaS platform providing employee time tracking, shift scheduling, PTO management, and integrated payroll for over 18,000 small U.S. businesses. Founded in 2004 and bootstrapped, it offers GPS, geofencing, and mobile access at flat per-employee pricing.

Ownership category

akta.pro rank

Product category

Workforce Management Software

NAICS

Payroll Services (541214)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Workforce Time, Attendance & Scheduling Administration (BPAAAIAI)

akta.pro secondary industry

Payroll Software & Payroll-as-a-Service (SaaS) (BPACAIAB)

Keywords

• Employee time tracking
• Workforce management software
• Shift scheduling software
• Small business payroll
• PTO tracking system

Headquarters

HQ city

Clinton Township

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Marketing or Sales, Operations, Infrastructure

Revenue model

1. SaaS Subscription - Per Employee: Monthly subscription-based pricing charged per employee on the account. Customers are automatically charged at the end of each month. Base monthly fee plus per-employee rate structure. No long-term contracts required - flexible pricing with no commitments.
2. Integrated Payroll Processing: Native payroll processing integrated directly into the platform, enabling customers to run payroll without exporting to third-party systems.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels7 records

Core offering

OnTheClock is a cloud-based SaaS workforce management platform that lets small businesses capture employee hours via web, mobile (iOS/Android), and kiosk time clocks; it combines online time tracking, employee shift scheduling, automatic PTO accruals, integrated payroll processing, and reporting into a single subscription product sold per employee.

Product overview

OnTheClock is a unified workforce management platform combining four integrated modules: Online Time Clock, Payroll, Shift Scheduling, and Time Off Tracking (PTO). The platform operates as a SaaS solution where employee hours tracked via the time clock flow directly into scheduling and payroll processing. Key features include GPS tracking with geofencing, mobile access via iOS/Android apps, kiosk mode, and payroll integrations with ADP, Gusto, QuickBooks, Square, Paylocity, and Paychex. The product serves small businesses primarily, with pricing based on per-employee monthly rates plus a base fee.

Differentiator

Problem solved

Functional benefit

Products and services

• Online Time Clock Web-based employee time tracking system that allows employees to punch in and out via desktop/laptop computers or kiosk stations, with geofencing and device restrictions to help eliminate time theft. Targeted at small business hourly teams.
• Payroll Integrated payroll processing solution that flows time cards directly into payroll, enabling accurate employee payments, automatic tax filing, and elimination of manual calculations for small business employers.
• Shift Scheduling Employee shift scheduling tool that allows managers to create, adjust, and share employee schedules in minutes using a drag-and-drop interface, with features to reduce scheduling conflicts, improve coverage, and keep teams informed.
• Time Off Tracking (PTO) Automatic PTO management with accrual tracking and streamlined employee request processes, keeping balances accurate and visible while saving time on payroll for small businesses.
• Reporting Time clock and payroll reporting features providing managers with visibility into labor costs, hours by employee, and overtime reports.
• Mobile Time Clock Mobile application for iOS and Android enabling employees to clock in and out from their phones, tablets, or devices wherever work happens, including GPS-enabled clock-ins.
• GPS Tracking GPS time tracking offering that shows when and where employees clock in, eliminating off-site clock-ins and buddy punching through real-time location tracking for field and mobile workers.

Quantifiable outcome

• Saves 5-10 hours per week on administrative work per customer testimonial
• +1 more outcomes

Named customers7 records

Segments10 records

Ideal customer profiles1 record

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration8 records

Feature7 records

Partnerships

Nine partnerships are on record, tiered core.

• ADPcoreTechnology or IntegrationADP integration allows time tracking data to flow directly into ADP payroll systems for accurate and efficient payroll processing.
• GustocoreTechnology or IntegrationGusto integration enables seamless export of tracked time to Gusto payroll platform for automated payroll processing.
• QuickBookscoreTechnology or IntegrationQuickBooks integration allows time tracking data to export directly into QuickBooks for accounting and payroll purposes.
• SquarecoreTechnology or IntegrationSquare integration enables time tracking that works with Square payroll and point-of-sale systems.
• PaylocitycoreTechnology or IntegrationPaylocity integration allows time data to sync with Paylocity HR and payroll platform.
• PaychexcoreTechnology or IntegrationPaychex integration enables time tracking data to export to Paychex payroll services.
• SurePayrollcoreTechnology or IntegrationSurePayroll integration for small business payroll processing with direct time data export.
• Square PayrollcoreTechnology or IntegrationSquare Payroll integration enables integrated time tracking and payroll for Square users.
• Authorize.NetcoreTechnology or IntegrationAuthorize.Net serves as the payment gateway service provider for processing customer payments. Customer payment information is securely processed by Authorize.Net with data privacy and security measures implemented.

Scale indicators4 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Time Clock Wizard: Time Clock Wizard is a web-based employee time tracking and scheduling tool aimed at small businesses. Closely comparable in feature set, target segment, and PLG approach to OnTheClock.
• Deputy: Deputy provides employee scheduling, time tracking, and workforce management for shift-based businesses. Overlaps heavily with OnTheClock's core feature set across retail, hospitality, healthcare, and cleaning verticals.
• Homebase: Homebase targets small businesses with free time tracking, scheduling, and team communication. Direct competitor in the SMB hourly worker segment with similar PLG motion.
• Hubstaff: Hubstaff is a time tracking and workforce management platform with GPS tracking, geofencing, and payroll integrations. Directly comparable feature set, particularly for field-based and remote hourly teams.
• When I Work: When I Work is a direct competitor targeting shift-based hourly workforces with time tracking, scheduling, and team communication. Comparable SMB customer base and pricing structure; venture-backed with greater marketing scale.
• QuickBooks Time (TSheets): QuickBooks Time (formerly TSheets), owned by Intuit, offers nearly identical SMB-focused employee time tracking, scheduling, and payroll integration. Direct head-to-head competitor with significantly larger distribution via the QuickBooks ecosystem.
• Connecteam: Connecteam offers an all-in-one employee app for time tracking, scheduling, communication, and HR — directly competing with OnTheClock's unified SMB workforce management value proposition.
• Clockify: Clockify (by CAKE.com) is a widely used time tracker with scheduling, payroll, and productivity features. Competes primarily on price with a freemium model that pressures OnTheClock's per-employee pricing.

Broad incumbents

• ADP Workforce Now: ADP Workforce Now is a comprehensive HR, payroll, time, and benefits platform for SMBs and mid-market. While broader in scope, it increasingly bundles time tracking features that compete with OnTheClock and serves as both a competitor and integration partner.
• Gusto: Gusto is a leading SMB payroll, benefits, and HR platform that has expanded into time tracking and scheduling. Competes with OnTheClock's integrated payroll offering while also serving as a key integration partner.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat4 records

Key risks5 records

Key highlights6 records

Customer concentration

• Xx.com/OnTheClockLLC
• LinkedInlinkedin.com/company/ontheclock-com

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about OnTheClock Employee Time Tracking