RatesCalc

What RatesCalc does

RatesCalc.com Pty Ltd is an Australian private SaaS company that builds a cloud-based wage compliance and quoting platform purpose-built for the recruitment, labour hire, and staffing industry. The platform tracks 120+ Modern Awards via real-time integration with the Fair Work Commission, uses OCR to monitor legislative definition changes, and automatically propagates updated rates to clients. Core functional modules cover client quoting (compliant quotes in under two minutes), wage compliance, profit margin management, and digital employment contracts (with embedded e-signature via Secured Signing). The system is API-first and integrates with major ATS, CRM, and payroll vendors including Bullhorn, JobAdder, Vincere, FastTrack360, Salesforce, and Astute Payroll. Headquartered in Maroochydore, Queensland, RatesCalc is founder-led (Col Levander, Founder and Managing Director; Maddie Reubens, CEO), employs 11–50 staff, and operates across Australia and New Zealand. The company monetizes via per-seat monthly or annual subscriptions across four tiers (Launch at AUD 140/user/month, Growth at AUD 105, Scale at AUD 99 on a 12-month contract, and custom Enterprise pricing for accounts of 20+ licenses), with separately billed implementation and training services for larger clients. GTM is hybrid: a self-serve website funnel for SMBs plus a sales-led, demo-driven motion for mid-market and enterprise, with a partner/integration ecosystem extending distribution reach. RatesCalc's customers span SMEs to ASX-listed and Fortune 500 firms, and the company holds Deloitte's Fast 500 Technology for APAC top-100 recognition, an Australian Made and Owned certification, and a Global Recruiter Asia Pacific industry award.

Name

RatesCalc

Legal name

RatesCalc.com Pty Ltd

Website

https://ratescalc.com

Company type

Private

Founded year

2018

Operating status

Operating

Headcount range

11–50 employees

Short description

RatesCalc is an Australian cloud-based SaaS platform that provides real-time award rate tracking, wage compliance, client quoting, and employment contract management purpose-built for recruitment, labour hire, and staffing businesses across Australia and New Zealand.

Ownership category

akta.pro rank

Product category

Wage Compliance and Quoting Software

NAICS

Payroll Services (541214), Accounting, Tax Preparation, Bookkeeping, and Payroll Services (5412), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518)

SIC

Services-Computer Programming, Data Processing, Etc. (7370), Services-Computer Processing & Data Preparation (7374)

akta.pro primary industry

Payroll Software & Payroll-as-a-Service (SaaS) (BPACAIAB)

akta.pro secondary industries

Payroll Tax Filing, Compliance & Regulatory Reporting (BPAAAHAB), Contractor / Freelancer Payments (FSAMAKAC), Payroll Audits, Reconciliations & Controls (Post-Payroll Validation) (BPAAAHAH)

Keywords

• Wage compliance software
• Award rate management
• Recruitment compliance platform
• Labour hire quoting
• Fair Work automation

Headquarters

HQ city

Maroochydore

HQ country

Australia

HQ region

Oceania

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Infrastructure, Operations

Revenue model

1. Software Subscription Licenses: Monthly or annual subscription-based pricing with per-user licensing. Four tiers: Launch ($140/user/month), Growth ($105/user/month, min 2 users), Scale ($99/user/month, 12-month contract), and Enterprise (custom pricing, min 20 users). Additional fees for implementation, training, and system configuration may apply for larger clients.
2. Professional Services: Implementation and training services are provided, with costs separate from software license fees. Training is included for standard clients but larger clients or those with offshore staff or special circumstances may incur additional implementation costs.

Pricing tiers

Go-to-market motion2 records

Distribution channels4 records

Marketing channels8 records

Core offering

RatesCalc provides a cloud-based SaaS wage compliance and quoting platform built specifically for Australian recruitment, labour hire, and staffing businesses. The platform automatically tracks 120+ Modern Awards, ingests Fair Work Commission rate decisions in real time via custom widgets and OCR technology, generates compliant client quotes in under two minutes, produces employment contracts with integrated digital signing (Secured Signing), and protects profit margins through a built-in margin calculator. All data flows from placement to quote to payroll through integrations with ATS, CRM, and payroll systems including Bullhorn, JobAdder, Vincere, Salesforce, FastTrack360, and Astute Payroll.

Product overview

RatesCalc is a single, unified cloud-based SaaS platform designed specifically for Australian recruitment, labour hire, and staffing businesses. The core RatesCalc Platform integrates four primary functional modules: Client Quotes (for generating compliant client quotes in under two minutes), Wage Compliance (for automatic award rate updates from Fair Work Australia), Profit Margins (for margin calculation and protection against margin erosion), and Employment Contracts (for generating compliant contracts with digital signing via Secured Signing). The platform tracks 120+ modern awards, connects with ATS/CRM/payroll systems via API and native integrations (FastTrack, JobAdder, Bullhorn, Salesforce, Astute Payroll, etc.), and provides real-time compliance monitoring with OCR-based document processing. Pricing tiers include Launch ($140/user/month for 1 user), Growth, Scale ($99/user/month), and Enterprise plans.

Differentiator

Problem solved

Functional benefit

Products and services

• RatesCalc Platform Cloud-based wage compliance and quoting SaaS platform that automates award rate calculations, ensures Fair Work compliance, generates employment contracts, manages profit margins, and produces compliant client quotes in under two minutes for recruitment, labour hire, and staffing businesses. Tracks 120+ Australian Modern Awards with automatic rate updates after every Fair Work decision, and integrates with ATS, CRM, and payroll systems via API.

Quantifiable outcome

• Compliant quotes in under 2 minutes
• +3 more outcomes

Named customers4 records

Segments4 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration17 records

AI capability2 records

Feature6 records

Partnerships

Six partnerships are on record, tiered core.

• Astute PayrollcoreTechnology or IntegrationIntegration partner for payroll system connectivity. RatesCalc syncs relevant data to Astute Payroll systems.
• BullhorncoreTechnology or IntegrationIntegration with Bullhorn ATS (Applicant Tracking System) for recruitment agencies. Allows data flow between Bullhorn and RatesCalc.
• FastTrack360coreTechnology or IntegrationIntegration with FastTrack360 workforce management system. Connects RatesCalc with FastTrack for seamless data flow.
• JobAddercoreTechnology or IntegrationIntegration with JobAdder ATS for recruitment agencies. Allows existing workflows to stay intact while ensuring rate accuracy.
• VincerecoreTechnology or IntegrationIntegration with Vincere CRM platform for recruitment agencies. Connects with ATS, CRM and payroll systems.
• Secured SigningcoreTechnology or IntegrationDigital signing integration for employment contracts, client agreements, and compliance documents. Integrated directly within RatesCalc platform - no printing, no chasing, no separate platform.

Scale indicators4 records

Recent moves6 records

Expansion highlights7 records

Broad incumbents

• KeyPay: Australian cloud payroll platform (acquired by IRIS Software) handling award interpretation and STP compliance. Comparable as a wider payroll incumbent with overlapping award-compliance functionality.
• Ascender Payroll: Established Australian payroll provider serving SMB and enterprise with award-aware payroll processing. Comparable as a broader incumbent that competes on payroll depth rather than recruitment-specific quoting workflows.
• BrightHR: HR and employment-law compliance platform (UK-headquartered with Australian presence) covering rosters, timesheets, and award interpretation. Comparable as a broader compliance-focused HR suite targeting SMB employers.
• Xero Payroll: NZ-founded accounting platform with a payroll add-on used extensively by Australian SMBs. Comparable as a broad incumbent whose payroll product competes for the same compliance-conscious Australian customer base.

Direct peers

• Employment Hero: Australia-founded HR, payroll, and compliance platform serving SMB and mid-market employers, including modern award support. Comparable because it embeds award-rate handling into a broader HR/payroll suite aimed at the same Australian employer base.
• Deputy: Australia-origin workforce management platform with scheduling, timesheets, and award-rate calculations. Overlaps with RatesCalc on award compliance and is widely used by staffing and shift-based businesses.
• Tanda: Australian workforce management and rostering platform with award interpretation and shift costing built in. Closest direct competitor to RatesCalc in combining award-rate compliance with day-to-day staffing workflows for Australian employers.
• Employment Innovations: Australian payroll and HR provider purpose-built for the recruitment, labour hire, and staffing industry. One of the most direct competitors to RatesCalc given its identical vertical focus and Australian compliance orientation.

Emerging players

• Deel: Global payroll and compliance platform expanding into contractor and EOR workforce management. Comparable as an emerging player bringing cross-border compliance tooling into adjacent staffing and contractor use cases.

Regional players

• Workstem: Cloud payroll and workforce management platform focused on Australia and New Zealand, with award interpretation built in. Comparable as a regional competitor operating in the same ANZ compliance environment.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• YouTubevimeo.com/user/108501934/folder/6501554
• Facebookfacebook.com/ratescalc
• LinkedInlinkedin.com/company/ratescalc-com
• Instagraminstagram.com/ratescalc

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles10 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about RatesCalc