ExpenseBrain
ExpenseBrain GmbH is a German boutique consulting firm headquartered in Lindau that helps DACH-region companies (Germany, Austria, Switzerland) select and implement travel expense management software, serving 285 customers through vendor-neutral advisory, project management, and SaaS resale.
- Company typePrivate
- Founded2015
- HeadquartersLindau, Germany
- Headcount11–50
- GTM typeB2B
- OfferingServices
What ExpenseBrain does
ExpenseBrain GmbH is a German boutique consulting firm headquartered in Lindau that helps companies in the DACH region (Germany, Austria, Switzerland) digitalize and automate their travel expense management. Founded in 2015, the firm serves approximately 285 customers across all industries and company sizes with 556 completed projects to date. Its core service is vendor-neutral advisory that evaluates more than 20 leading expense-management platforms—SAP Concur, Amadeus cytric, Chrome River/Emburse, Yokoy, MobileXpense, Circula, and Expensya among them—and applies a structured selection process that compresses 300+ vendors to 3-4 finalists based on DACH regulatory compliance, OCR/AI capability, integration breadth, and user experience.
Revenue is generated from three streams: strategic and specialist consulting, project management and implementation services, and SaaS resale of partner platforms. Distribution is direct-only, beginning with a free 30-minute consultation as the principal conversion mechanism and supplemented by the recurring Mobility Lounge virtual event series co-hosted with technology partners. Marketing relies on a DACH-specific knowledge hub, SEO targeting travel-expense regulatory terms, LinkedIn/YouTube/Facebook, and partner co-marketing. Pricing is fully quote-based with no public rate card. The firm is positioned to rebrand from expenseBrain GmbH to travexis GmbH effective January 6, 2026, signaling a scope expansion from expense reimbursement to the broader business travel management spectrum.
ExpenseBrain does not develop its own software; its intellectual property consists of a 14-day rapid implementation methodology and a vendor-neutral selection framework refined across hundreds of projects since team experience dating back to 2001. Competitive moats center on deep DACH regulatory specialization (German, Austrian, and Swiss tax law, collective agreements, cross-border travel rules, and the mandatory B2B e-invoicing regime from January 2025), senior practitioner expertise spanning multiple leading platforms, and channel/implementation partner status with over 20 SaaS vendors. The firm maintains GDPR-compliant data processing and is a member of the German Travel Management Association (VDR).
ExpenseBrain firmographics
Firmographics- Name
- ExpenseBrain
- Legal name
- expenseBrain GmbH
- Website
- https://expensebrain.de
- Company type
- Private
- Founded year
- 2015
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- ExpenseBrain GmbH is a German boutique consulting firm headquartered in Lindau that helps DACH-region companies (Germany, Austria, Switzerland) select and implement travel expense management software, serving 285 customers through vendor-neutral advisory, project management, and SaaS resale.
- Ownership category
- akta.pro rank
ExpenseBrain industry classification
Industry- Product category
- Travel Expense Management Consulting
- NAICS
- Business Support Services (5614), Other Travel Arrangement and Reservation Services (56159), Accounting, Tax Preparation, Bookkeeping, and Payroll Services (5412)
- SIC
- Services-Management Consulting Services (8742), Services-Management Services (8741), Services-Engineering, Accounting, Research, Management (8700)
- akta.pro primary industry
- T&E and Corporate Card Administration Support (BPAAAJAL)
- akta.pro secondary industries
- Corporate Travel & Expense Booking Platforms (BPAMAIAI), Employee Expense Capture & Reimbursement (T&E) (THACADAA), Expense Management & Reimbursements Administration (BPACAIAH)
Keywords
Where ExpenseBrain is headquartered
LocationHeadquarters
- HQ city
- Lindau
- HQ country
- Germany
- HQ region
- Europe
Offices4 records
Markets served
ExpenseBrain business model
Business model- GTM type
- B2B
- Offering type
- Services
- Cost components
- Personnel, Operations, Marketing or Sales, Technology or R&D, Infrastructure
Revenue model
- Strategic and Specialist Consulting: Professional consulting services for business travel process optimization, system selection, and strategic advisory. Fees charged for advisory engagements on travel expense management strategy.
- Project Management and Implementation Services: Project leadership and implementation services for deploying travel expense software. Customers engage expenseBrain as external project managers or co-managers for their software implementation projects.
- SaaS Software Resale: Resale and facilitation of third-party SaaS expense management platforms. The company offers Software-as-a-Service terms for the software products they distribute and implement.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Other | One time | Free Initial Consultation |
Go-to-market motion3 records
Distribution channels1 record
Marketing channels6 records
ExpenseBrain product offering
Product offeringCore offering
ExpenseBrain is a vendor-neutral German consulting firm that helps mid-market and enterprise customers select, implement, and optimize travel expense management software and business travel processes. The firm provides strategic advisory on T&E software selection (drawing on a benchmark database of 1,000+ users), implementation project management with a 14-day go-live methodology, and training services, while also facilitating SaaS software resale through its implementation partner status with leading platforms.
Product overview
ExpenseBrain (soon to be travexis GmbH) is a consulting company, not a software vendor. The company provides strategic and technical advisory services for business travel management, helping organizations select, implement, and optimize travel expense software solutions. Their service portfolio includes neutral vendor selection (evaluating 300+ providers to recommend 3-4 candidates), implementation project management, and training services. They recommend and implement leading travel expense platforms such as SAP Concur, Amadeus cytric, Chrome River, Yokoy, Mobilexpense, and Circula. They also host educational events (Mobility Lounges and Webinars) on travel expense topics. As of January 2026, the company rebranded to travexis GmbH while maintaining the same management, legal structure, and service offerings.
Differentiator
Problem solved
Functional benefit
Products and services
- Travel Management Consulting
Quantifiable outcome
- 40% time and cost savings
- +5 more outcomes
Companies that use ExpenseBrain
Customer profileNamed customers1 record
Segments2 records
Ideal customer profiles1 record
ExpenseBrain technology and API
TechnologyTechnology focussed No
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
AI capability5 records
Feature3 records
ExpenseBrain partnerships and signals
Strategic signalPartnerships
17 partnerships are on record, tiered core and minor.
- SAP ConcurcoreImplementation and consulting partner for SAP Concur travel expense management solutions. Supports system selection, project management, and implementation for German-speaking clients. Mentioned as one of the core systems in the company's portfolio alongside other leading platforms.
- Amadeus cytriccoreImplementation partner for Amadeus cytric Travel & Expense. Supports German, Austrian, and Swiss clients with system selection and implementation. Functions without restrictions in Switzerland, Austria, and Germany.
- Chrome River (Emburse)coreImplementation partner for Emburse Chrome River expense management solutions. Project manager Felix Consbruch (Chrome River) has presented at expenseBrain Mobility Lounge on integration and automation topics.
- YokoycoreImplementation partner for Yokoy (formerly Perk), a Swiss AI-powered expense management platform headquartered in Zurich. ExpenseBrain serves as onboarding manager for Yokoy implementations. Multiple joint webinars and events hosted, including on Intelligent Finance and AI in expense management.
- MobileXpensecoreImplementation partner for MobileXpense (Belgium), a travel expense management platform. Partner presents at expenseBrain Mobility Lounge events on global compliance and solution comparisons. Functions well with Austrian regulatory requirements.
- CirculacorePremium partner for Circula, a German travel expense software provider. Circula serves as DATEV premium partner. Joint webinar on efficient travel expense management conducted with Circula team lead.
- refundrebelminorTechnology partner for automated travel delay and cancellation refunds. Featured in Mobility Lounge event on automated refunds for train and flight delays.
- FlightrightminorTechnology partner for automated flight delay compensation claims. Featured alongside refundrebel and Conovum in Mobility Lounge on generating refunds from flight and train disruptions.
- ConovumminorTechnology partner for travel disruption refund automation. Featured in Mobility Lounge session on automated refunds at scale.
- adricminorPartner for car rental invoice error detection and correction. Featured in Mobility Lounge on the topic that one in three car rental invoices contains errors. adric provides automated validation for car rental billing.
- SQUAKEminorPartner for sustainability and CO2 management in business travel. SQUAKE provides CO2 emissions tracking and sustainability metrics. Joint Mobility Lounge on sustainability in the booking process.
- roconminorPartner for digital adoption and corporate travel booking solutions. rocon presents alongside expenseBrain on topics including sustainability in booking and digital adoption platforms.
- belmotominorPartner for corporate mobility budgeting solutions. belmoto provides holistic mobility management platforms. Featured in Mobility Lounge on implementing mobility budgets.
- btm4uminorPartner specializing in travel policy management and compliance. Andrea Zimmermann of btm4u co-presented at Mobility Lounge on travel policy communication and enforcement.
- BLUE HILLS ConsultingminorPartner for cross-border compliance, social security (A1 certificates), and international work assignment regulations. Frank Jura presented at Mobility Lounge on legal compliance for cross-border business travel.
- TIE KinetixminorPartner for e-invoicing compliance in Germany (mandatory B2B e-invoicing from January 2025). Country Manager DACH Christian Seidl presented at Digital Lounge on e-invoicing requirements.
- VDR (Verband Deutsches Reisemanagement)minorExpenseBrain is a member of the VDR (German Travel Management Association), indicating active participation in the German business travel industry community and adherence to industry standards.
Scale indicators5 records
Recent moves6 records
Expansion highlights5 records
ExpenseBrain competitors and assessment
Company assessmentMarket position
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
ExpenseBrain social profiles
Digital presenceExpenseBrain compliance and trust
Trust signalCompliance2 records
ExpenseBrain financial estimates
Financial estimateRevenue estimate
Valuation estimate
ExpenseBrain leadership team
Management profileNumber of profiles
Profiles13 records
ExpenseBrain funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
ExpenseBrain M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about ExpenseBrain
What does ExpenseBrain do?
ExpenseBrain is a vendor-neutral German consulting firm that helps mid-market and enterprise customers select, implement, and optimize travel expense management software and business travel processes. The firm provides strategic advisory on T&E software selection (drawing on a benchmark database of 1,000+ users), implementation project management with a 14-day go-live methodology, and training services, while also facilitating SaaS software resale through its implementation partner status with leading platforms.
Is ExpenseBrain a public or private company?
ExpenseBrain is a private company. It is classified as management employee owned and is currently operating.
When was ExpenseBrain founded?
ExpenseBrain was founded in 2015. It employs 11 to 50 people.
Where is ExpenseBrain based?
ExpenseBrain is headquartered in Lindau, Germany, in the Europe region.
How does ExpenseBrain make money?
Three revenue lines are on record. Strategic and Specialist Consulting is the primary driver. The others are project Management and Implementation Services and saaS Software Resale.
Does ExpenseBrain have an API?
No public API is recorded for ExpenseBrain.
What industry is ExpenseBrain in?
ExpenseBrain's product category is Travel Expense Management Consulting. Its primary akta.pro industry code is BPAAAJAL, T&E and Corporate Card Administration Support, with a secondary code of BPAMAIAI, Corporate Travel & Expense Booking Platforms. Its NAICS code is 5614 and its SIC code is 8742.