WickedFile
WickedFile provides an AI-powered accounts payable automation platform purpose-built for U.S. auto repair shops, reconciling parts invoices against repair orders and vendor statements to recover missed credits, billing errors, and core returns for independent owners, multi-shop operators, and enterprise MSO groups.
- Company typePrivate
- Founded2021
- HeadquartersDallas, United States
- Headcount1–10
- GTM typeB2B
- OfferingSoftware
What WickedFile does
WickedFile is a U.S.-based SaaS company that provides an AI-powered accounts payable automation platform purpose-built for auto repair shops. The platform ingests vendor invoices, credit memos, and statements via OCR, applies an AI reconciliation engine to cross-reference each invoice against repair orders, vendor statements, bank transactions via Plaid, and QuickBooks Online entries, and automatically codes every line item to a terminal accounting state. Adjacent modules — AP Hub, Part Matrix audit tool, Risk Ratings scoring, Custom Reports, WickedTrackers email alerts, Tasks, Folders, and Quick Search — extend the product from a single-purpose reconciliation tool into a broader back-office suite for shops.
The company's technology stack integrates natively with seven shop management systems (Tekmetric, Shop-Ware, Mitchell 1, NAPA TRACS, FullBay, R.O. Writer, Protractor) plus accounting and payment data sources (QuickBooks Online, Plaid, PartsTech, Google Drive, Dropbox, Email, Scan Client), allowing it to augment a shop's existing systems without migration. Document ingestion accepts PDF, JPEG, PNG, BMP, and TIFF files up to 20 MB via email, scan, or sync.
WickedFile monetizes through a hybrid product-led growth and sales-assisted model. Pricing is structured in three tiers: a free trial (500 pages, no credit card), a Grow plan at $299/month with full AP automation features, and custom Enterprise pricing for 40+ location groups with dedicated Customer Success Manager, group and location-level insights, and high-volume document handling. Additional usage-based scanning fees apply beyond included page counts. Target segments are independent auto repair shop owners (1–3 locations, primary), multi-shop operators (4–40 locations), and enterprise MSO groups (40+ locations), all within the U.S. market. The company is headquartered in Roswell, Georgia, and operates with 1–10 employees.
WickedFile firmographics
Firmographics- Name
- WickedFile
- Legal name
- WickedFile
- Website
- https://wickedfile.com
- Company type
- Private
- Founded year
- 2021
- Operating status
- Operating
- Headcount range
- 1–10 employees
- Short description
- WickedFile provides an AI-powered accounts payable automation platform purpose-built for U.S. auto repair shops, reconciling parts invoices against repair orders and vendor statements to recover missed credits, billing errors, and core returns for independent owners, multi-shop operators, and enterprise MSO groups.
- Ownership category
- akta.pro rank
Where WickedFile is headquartered
LocationHeadquarters
- HQ city
- Dallas
- HQ country
- United States
- HQ region
- North America
Offices1 record
Markets served
WickedFile business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Technology or R&D, Personnel, Marketing or Sales, Operations, Infrastructure
Revenue model
- Subscription SaaS (Platform Fees): Monthly or annual subscription fees for platform access. Tiered pricing from free trial to $299/month for Grow plan, with custom enterprise pricing for large multi-location operators. Revenue is recurring in nature with land-and-expand potential as shops add locations.
- Usage-Based Scanning Fees: Additional per-scan charges beyond included free pages in the free trial tier. The billing system tracks scan counts per billing cycle and applies incremental charges based on volume, creating a consumption-based revenue component alongside the flat subscription fee.
- Enterprise Services: Custom enterprise contracts include dedicated Customer Success Manager, high-volume document handling, group and location-level insights, and nationwide scalability support.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Freemium | Monthly | Free Trial - $0/month, 500 free scanned pages |
| Subscription | Monthly | Grow - $299/month billed monthly |
| Subscription | Multi-year contract | Enterprise - Custom pricing, contact sales |
Go-to-market motion1 record
Distribution channels3 records
Marketing channels6 records
WickedFile product offering
Product offeringCore offering
WickedFile is an AI-powered accounts payable automation platform purpose-built for auto repair shops. It reconciles every parts invoice against repair orders, vendor statements, bank transactions, and QuickBooks entries to surface missed credits, duplicate charges, billing errors, uncredited cores, and internal loss that manual AP processes miss. The platform augments a shop's existing shop management system without migration and is sold on a freemium-to-enterprise subscription basis.
Product overview
WickedFile is a single unified accounts payable automation platform purpose-built for auto repair shops. The core product — WickedFile — serves as the AP system of record, layering AI-powered invoice reconciliation and an invoice-first AP workflow (AP Hub) on top of a shop's existing shop management system (SMS) and accounting software. The AP Hub is the primary daily workspace for back-office teams to review and code invoices, with supporting modules for statements, bank transactions, document issue triage, and AI risk ratings. Adjacent capabilities include Custom Reports (with pre-built and custom reports, the Part Matrix audit tool, Quick Search, Folders, Tasks, and WickedTrackers email alerts), document ingestion via a Windows Scan Client, Email Import, Dropbox sync, and Google Drive upload. The platform integrates natively with seven shop management systems (Tekmetric, Shop-Ware, Mitchell1, NAPA TRACS, FullBay, R.O. Writer, Protractor), connects to QuickBooks Online and Plaid for financial data, and supports PartsTech-sourced parts reconciliation. WickedFile offers three pricing tiers: Free Trial (500 pages, no credit card), Grow at $299/month, and custom Enterprise pricing.
Differentiator
Problem solved
Functional benefit
Products and services
- WickedFile AP Automation Platform
Quantifiable outcome
- Average recovery of $36,000/year in first 90 days
- +4 more outcomes
Companies that use WickedFile
Customer profileNamed customers5 records
Segments3 records
Ideal customer profiles3 records
WickedFile technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration13 records
AI capability6 records
Feature10 records
WickedFile partnerships and signals
Strategic signalPartnerships
Twelve partnerships are on record, tiered core and supporting.
- Shop-WarecoreShop-Ware is one of WickedFile's primary shop management system integrations, enabling automatic syncing of repair orders, vehicles, and customer data. Users connect using Shop-Ware Tenant ID and Shop ID credentials.
- TekmetriccoreTekmetric integration allows automatic syncing of repair orders, vehicle data, and customer information. Users enter their Tekmetric Shop Number to connect.
- Mitchell 1coreMitchell 1 integration connects WickedFile to Mitchell1's database using a desktop sync tool installed on the Mitchell1 database server for automatic data synchronization.
- NAPA TRACScoreNAPA TRACS integration enables automatic syncing of repair orders and shop data. Setup requires installing the WickedFile Sync Tool on the NAPA TRACS server and configuring shop IDs.
- FullBaysupportingFullBay integration connects WickedFile to FullBay's shop management system using API key authentication for secure data synchronization between platforms.
- R.O. WritersupportingR.O. Writer integration uses a desktop sync tool installed on the R.O. Writer database server, with Account ID and Sync Key credentials for secure connection.
- ProtractorsupportingProtractor integration requires Connection ID, API Key, and Authentication Token credentials obtained from Protractor Support for connecting to WickedFile.
- QuickBooks OnlinecoreQuickBooks Online integration provides read-only access to accounting entries, allowing WickedFile to cross-check invoices against accounting records and strengthen month-end close processes. Note: WickedFile does not push data into QuickBooks, only pulls for analysis.
- PlaidcorePlaid integration connects bank and credit card accounts to WickedFile in a secure, read-only manner, providing visibility into all spend activity including COD vendors and card purchases outside statement cycles. Approximately 60% of WickedFile customers use Plaid.
- Google DrivesupportingGoogle Drive integration allows one-time document uploads and recurring folder syncing (temporarily unavailable) from Google Drive into WickedFile for document management.
- DropboxsupportingDropbox integration enables one-time file uploads and recurring folder syncing from Dropbox to WickedFile, supporting PDFs, JPEGs, PNGs, BMPs, and TIFFs.
- PartsTechsupportingWickedFile can reconcile parts purchased through PartsTech, handling the data variations that occur when PartsTech standardizes part numbers and vendor formatting before reaching the shop management system.
Scale indicators10 records
Recent moves6 records
Expansion highlights5 records
WickedFile competitors and assessment
Company assessmentBroad incumbents
- BlackLine: BlackLine is a public enterprise financial close and AP automation incumbent serving large corporations. WickedFile positions BlackLine as a generic enterprise AP tool that, while much larger, does not handle the parts-to-RO matching and core tracking workflows specific to auto repair shops.
- CCC Intelligent Solutions: CCC Intelligent Solutions is a major auto repair and insurance software incumbent providing shop management, estimating, and claims tools. WickedFile is positioned alongside CCC in industry coverage of AI in auto repair, and CCC's deep shop relationships could let it bundle native AP automation if it chose to enter the category.
- Ramp: Ramp is a financial operations platform offering corporate cards, AP automation, and expense management. While broader than auto-repair-specific AP, Ramp's AP product represents the type of well-funded horizontal competitor that could bolt on parts-supplier invoice features to challenge WickedFile in the SMB segment.
Emerging players
- Mitchell 1: Mitchell 1 is a long-established auto repair shop management and repair information platform owned by Snap-on. It is one of WickedFile's seven SMS integration partners and has the largest installed base of any SMS provider, giving it unmatched distribution if it elects to build AP automation natively.
- Shop-Ware: Shop-Ware is an auto repair shop management system focused on single-location and small multi-store operators. It is one of WickedFile's core SMS integrations and, like Tekmetric, has the customer relationship and SMS data to add AP or reconciliation features as a native module.
- Tekmetric: Tekmetric is a modern cloud-based shop management system for auto repair shops and one of WickedFile's primary SMS integration partners. While currently a channel partner, Tekmetric sits closest to the AP reconciliation workflow and could choose to develop native AP features that compete with WickedFile.
Direct peers
- Bill.com: Bill.com (BILL Holdings) is a leading horizontal accounts payable and accounts receivable automation platform serving SMB and mid-market. WickedFile explicitly cites Bill.com as a generic AP competitor that cannot handle parts-to-RO matching for auto repair shops.
- Vic.ai: Vic.ai applies AI to autonomous invoice processing, coding, and approval workflows for mid-market and enterprise finance teams. It is a direct comparable to WickedFile's AI-powered invoice reconciliation engine, though focused on horizontal use cases rather than vertical auto repair.
- Stampli: Stampli is an AI-powered AP automation platform focused on invoice collaboration, coding, and approvals. WickedFile names Stampli as a generic AP competitor lacking auto-repair-specific workflows like core return tracking and vendor statement reconciliation.
- Melio: Melio is a B2B payments platform offering bill pay, AP automation, and cash flow management for SMBs. WickedFile compares against Melio in its Compare Tools content as a generic AP alternative that lacks parts-to-RO matching and industry-specific reconciliation.
Market position
Strengths4 records
Weaknesses4 records
Competitive moat5 records
Key risks5 records
Key highlights6 records
Customer concentration
WickedFile social profiles
Digital presenceWickedFile financial estimates
Financial estimateRevenue estimate
Valuation estimate
WickedFile leadership team
Management profileNumber of profiles
WickedFile funding detail
Funding detailFunding overview
Funding rounds1 record
Investors5 records
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
WickedFile M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about WickedFile
What does WickedFile do?
WickedFile is an AI-powered accounts payable automation platform purpose-built for auto repair shops. It reconciles every parts invoice against repair orders, vendor statements, bank transactions, and QuickBooks entries to surface missed credits, duplicate charges, billing errors, uncredited cores, and internal loss that manual AP processes miss. The platform augments a shop's existing shop management system without migration and is sold on a freemium-to-enterprise subscription basis.
Is WickedFile a public or private company?
WickedFile is a private company. It is classified as venture growth investor backed and is currently operating.
When was WickedFile founded?
WickedFile was founded in 2021. It employs 1 to 10 people.
Where is WickedFile based?
WickedFile is headquartered in Dallas, United States, in the North America region.
How does WickedFile make money?
Three revenue lines are on record. Subscription SaaS (Platform Fees) is the primary driver. The others are usage-Based Scanning Fees and enterprise Services.
Who are WickedFile's main competitors?
Broad incumbents on record are BlackLine, CCC Intelligent Solutions and Ramp. Emerging players are Mitchell 1, Shop-Ware and Tekmetric. Direct peers are Bill.com, Vic.ai, Stampli and Melio.
Does WickedFile have an API?
No public API is recorded for WickedFile.