What Awaio does

Awaio AB is a Swedish workplace management software company headquartered in Jönköping (Corp. ID 559257-9832) that builds a modular cloud platform unifying desk booking, meeting room booking, locker management, parking and EV-charging allocation, digital wayfinding, and mobile access into a single employee-facing app and browser-based admin portal (Awaio Manager). The platform is differentiated by sensor-free utilisation capture (relying on bookings and check-ins rather than IoT hardware for desks) and a proprietary line of battery-powered, non-IoT Bluetooth smart locks that retrofit onto existing cabinets in roughly five minutes with no cabling, network, or IT dependency, communicating directly with employees' smartphones. Identity and calendar integrations include Microsoft 365 (registered as an Enterprise Application supporting OpenID Connect SSO, User.Read, Calendars.Read, and Microsoft Groups-to-Teams mapping), Google Workspace, Slack, and ServiceNow; payments run on Stripe; access control bridges to Inlet and 2izii; and sensor data from Swegon and BLDNG feeds the utilisation analytics layer.

Awaio monetises through annual software subscriptions per module on a per-resource basis (room booking €10.9/month, desk and parking modules €69/month, office map €190/module), one-time hardware sales of Awaio Smart Locks at €99 per lock (BLE or RFID/BLE variants), TapCard/TapDot credentials, a Smart Access Box for door access, and optional professional services for onboarding, configuration, and floor plan preparation. GTM is predominantly direct enterprise sales targeting mid-market and enterprise organisations of 200+ employees operating hybrid work models, complemented by a self-serve demo locker program (two-month full-platform trials), native iOS/Android apps, and event presence at Scandinavian PropTech and real estate venues such as FastighetsMässan, Business Arena, and the Nordic PropTech Awards.

The customer base spans 120+ organisations across 500+ workplace locations and 20+ countries, anchored by named enterprise accounts including KPMG Norway (1,684 smart lockers across a 30,000 m² Oslo HQ), DNB, Mölnlycke Healthcare (8,400 employees), Telia, SAAB, Statkraft, SLB, Siemens Energy, Avanza, KLP, Norwegian Property (325 locks across five tenants at Aker Brygge), CBRE, and Statsbygg, alongside coworking operators such as bergen.works and Science Park Jönköping. The company was founded in 2020, operates additional offices in Stockholm, Bergen, and Borås, and reports typical year-one space cost reductions of 32% and locker administration savings of around 95% across customer environments.

Name

Awaio

Legal name

Awaio AB

Website

https://awaio.com

Company type

Private

Founded year

2020

Operating status

Operating

Headcount range

11–50 employees

Short description

Awaio is a Swedish workplace management platform that unifies desk, room, locker, parking, and mobile access into a single app for hybrid-work organisations, complemented by proprietary Bluetooth smart locks, and is used by 120+ enterprises across 500+ locations.

Ownership category

akta.pro rank

Product category

Workplace Management Software

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (5182)

SIC

Services-Management Services (8741), Misc Industrial & Commercial Machinery & Equipment (3590)

akta.pro primary industry

Hybrid Work Enablement & Desk/Room Booking Operations (BPABAFAH)

akta.pro secondary industry

Workplace Technology & Smart Office Support (Room Booking Systems, IT/AV Liaison) (IMAIALAK)

Keywords

• Workplace management software
• Desk booking platform
• Smart locker management
• Hybrid office solutions
• Meeting room booking

Headquarters

HQ city

Jönköping

HQ country

Sweden

HQ region

Europe

Offices4 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Marketing or Sales, Operations, Supply Chain

Revenue model

1. Software subscriptions (per module): Annual subscriptions per module on a per-resource basis. Modules include desk management, room booking, parking/mobility, office map, and mobile access. Modular structure means customers pay only for what they activate.
2. Hardware sales (Awaio Smart Locks): Direct sales of Awaio Bluetooth smart locks and TapCard/TapDot devices for locker management. Priced per lock (€99/lock) as a one-time hardware purchase. Available in BLE-only and RFID/BLE variants.
3. Professional services (onboarding, configuration): Onboarding and configuration support for administrators, managers, and end users during deployment, plus optional floor plan preparation. Some customers work directly with the Awaio team for workplace mapping.

Pricing tiers

Go-to-market motion3 records

Distribution channels1 record

Marketing channels10 records

Core offering

Awaio sells a cloud-based workplace management platform that unifies desk booking, meeting room booking, locker management, parking/mobility, mobile access, digital wayfinding, and workplace communication into a single app and admin portal. It is sold primarily as modular annual subscriptions to mid-market and enterprise customers, and is complemented by a line of proprietary Bluetooth smart-lock hardware (locks, RFID/BLE locks, TapCard/TapDot, Smart Access Box, QR codes, complete locker solutions) that retrofit onto existing cabinets without cabling or IT dependency.

Product overview

Awaio is a hybrid workplace management platform composed of a central cloud platform plus modular software products and a line of compatible smart-lock hardware. The core software platform orchestrates five resource modules — Locker Management, Room Booking, Desk Management, Parking & Mobility, and Mobile Access — alongside Digital Wayfinding and Workplace Communication. Awaio Manager is the browser-based administration portal where facilities and IT teams configure floor plans, booking rules, and utilisation analytics, while the Awaio App is the employee-facing iOS, Android, and web client for finding, booking, sharing, and unlocking resources. The Awaio hardware family — Digital Locks, RFID/BLE Locks, Complete Locker Solutions, TapCard & TapDot, the Smart Access Box, and QR Codes — is the retrofit, battery-powered, Bluetooth-based smart-lock stack that the Locker and Mobile-Access modules natively control. All modules share the same data layer, the same SSO, and the same integrations with Microsoft 365, Google Workspace, Slack, Stripe, and access-control systems, so a deployment can start with one module and expand to the full platform.

Differentiator

Problem solved

Functional benefit

Brands

• Awaio Manager: Browser-based administration portal for workplace administrators (separate from the employee-facing Awaio app).
• Awaio App
• Awaio Smart Locks

Products and services

• Locker Management Software module that manages assignment, sharing and tracking of lockers using Awaio Smart Locks and TapCards. Supports permanent assignment, daily booking, and temporary reservation models; requires compatible smart-lock hardware for physical access. Sold to workplace and facility management teams in mid-market and enterprise organisations.
• Room Booking Real-time meeting-room availability surfaced in the app, on room display panels, and via Microsoft Outlook and Google Calendar integrations. Includes no-show auto-release that frees rooms not checked into. Sold to workplace teams in mid-market and enterprise organisations.
• Desk Management Hot-desk booking via the Awaio app or web portal with zone-based rules, capacity limits, and recurring reservations. Captures real utilisation data through bookings and check-ins without requiring physical sensors. Sold to workplace and real estate teams in mid-market and enterprise organisations.
• Parking & Mobility Employees book parking spots, EV charging stations and shared mobility resources through the Awaio app, with fair allocation, prioritisation, and utilisation analytics managed from one dashboard. Sold to workplace and facility management teams.
• Mobile Access Allows employees to unlock doors, gates and barriers from the Awaio smartphone app, replacing physical keycards and fobs and integrating access with the workspace booking workflow. Sold to mid-market and enterprise customers via direct sales.
• Digital Wayfinding Interactive office-floor wayfinding inside the Awaio app, showing real-time availability of desks, rooms, lockers, parking, and colleagues' locations. Sold alongside other platform modules.
• Workplace Communication In-app workplace communication for room changes, policy updates and booking reminders, plus a single place for employees to find colleagues and resources before arriving at the office.
• Awaio Bluetooth Smart Lock (Digital Locks) Battery-powered Bluetooth smart locks that retrofit onto existing locker cabinets in approximately five minutes with no cabling, network or IT dependency. Employees open lockers directly from the Awaio app on their smartphone. Sold as compatible hardware for the Awaio Locker Management module at €99 per lock.
• RFID/BLE Lock Combined RFID card and Bluetooth smart lock for mobile-free zones where card access is required alongside smartphone-based access. Runs on the same Awaio platform as the BLE lock.
• Complete Locker Solutions Pre-configured smart-locker cabinets shipped with Awaio Locks pre-installed for organisations that prefer to procure new cabinet hardware alongside the management platform.
• TapCard & TapDot Tap-to-access credentials and on-locker dots that enable employees to open lockers without using a smartphone, complementing the Bluetooth digital-key experience.
• Smart Access Box Hardware bridge that enables the Awaio mobile-access workflow at doors, gates and barriers by translating smartphone-based credentials into door-controller signals.
• QR Codes On-resource QR code stickers that allow employees to scan, check availability, and book or open a resource (rooms, lockers) directly from the Awaio app.

Quantifiable outcome

• 32% typical space cost reduction in year one
• +7 more outcomes

Named customers33 records

Segments9 records

Ideal customer profiles4 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration13 records

Feature6 records

Partnerships

14 partnerships are on record, tiered flagship integration and core integration.

• Microsoft (Microsoft 365 Enterprise Application)flagship integrationTechnology or IntegrationAwaio is registered as a Microsoft 365 Enterprise Application (client_id 1b1ca5e0-1306-4b87-ac13-3189513d07c3) supporting OpenID Connect SSO, User.Read profile access, and Calendars.Read. Enables automatic sign-in for users regardless of e-mail domain, mapping Microsoft Groups to Awaio Teams, role assignment, and calendar event/resource association. Core to the platform's enterprise authentication and calendar booking flows.
• Google Workspace / Google Calendarflagship integrationTechnology or IntegrationNative integration with Google Workspace for SSO, calendar integration, and resource booking. Tenants (e.g., Norwegian Property at Aker Brygge) log in with their Google accounts to book, open, and share lockers. Used alongside Microsoft 365 as one of two primary identity and calendar providers.
• Microsoft Outlook / Microsoft Teamscore integrationTechnology or IntegrationAwaio integrates with Microsoft Outlook for meeting-room booking inside the Microsoft 365 calendar flow, and with Microsoft Teams for collaboration workflows. Surfaced on the integrations page and the homepage integrations grid.
• Slackcore integrationTechnology or IntegrationSlack is listed as a supported integration alongside Microsoft 365 and Google Workspace for workplace notifications and resource booking flows.
• Stripecore integrationTechnology or IntegrationStripe powers payment processing inside the Awaio platform, used for paid bookings (e.g., parking) and module subscriptions. Surfaced in the homepage integrations grid.
• Swegoncore integrationTechnology or IntegrationSwegon (indoor climate/sensor provider) is integrated with Awaio to feed sensor data into the Awaio analytics layer. Surfaced in the homepage integrations grid.
• BLDNGcore integrationTechnology or IntegrationBLDNG is integrated as a sensor/occupancy data source into the Awaio analytics layer. Surfaced in the homepage integrations grid.
• Inletcore integrationTechnology or IntegrationInlet is integrated as an access control system provider, enabling Awaio to connect to building door and barrier infrastructure (e.g., DNB's Bluetooth barrier access).
• 2iziicore integrationTechnology or Integration2izii is listed as an access control system provider integration alongside Inlet, used to extend Awaio's mobile access to physical building infrastructure.
• ServiceNowcore integrationTechnology or IntegrationServiceNow is integrated into the Awaio platform, surfaced on the homepage integrations grid, supporting IT and workplace service management workflows.
• HubSpotcore integrationTechnology or IntegrationHubSpot is used for live chat, visitor identification, and CRM contact tracking on awaio.com (cookies hubspotutk, __hstc, __hssc, __hssrc) and for marketing automation.
• LinkedIn (Insight Tag)core integrationGTM or Marketing PartnerLinkedIn Insight Tag is enabled on awaio.com for B2B ad retargeting and conversion attribution (li_fat_id, UserMatchHistory, AnalyticsSyncHistory, li_sugr). Loaded only with explicit marketing cookie consent.
• Meta (Facebook / Instagram Pixel)core integrationGTM or Marketing PartnerMeta Pixel (_fbp, _fbc) is enabled on awaio.com for Facebook and Instagram campaign measurement, ad delivery, and retargeting. Loaded only with explicit marketing cookie consent.
• Google Analytics / Google Adscore integrationGTM or Marketing PartnerGoogle Analytics 4 (_ga, _ga_*, _gid, _gat) and Google Ads conversion linker (_gcl_au) are enabled on awaio.com for analytics and paid search/conversion measurement. Loaded only with explicit marketing cookie consent.

Scale indicators10 records

Recent moves8 records

Expansion highlights5 records

Direct peers

• Skedda: Desk and room booking SaaS for hybrid workplaces. Directly competes with Awaio's Desk Management and Room Booking modules and is explicitly named in Awaio's comparison content.
• Envoy: Workplace experience platform covering desk booking, room booking, visitor management, and delivery. Overlaps with Awaio's desks/rooms/wayfinding modules and is named in Awaio's comparison pages.
• Deskbird: European workplace management SaaS for desk booking, room booking, and hybrid office scheduling. Targets the same mid-market and enterprise hybrid-work segment Awaio serves.
• Robin: Workplace experience platform with desk/room booking, wayfinding, and analytics. Competes directly with Awaio's core modules, particularly in North American mid-market.
• Flowscape: Swedish workplace management software for desk and room booking. Direct Nordic competitor with comparable hybrid-work focus.
• OfficeRnD: Workplace and coworking management platform offering desk/room booking, member management, and billing — overlapping with Awaio's coworking and shared-workspace use cases.
• Joan: Meeting room booking via mobile apps and e-paper room displays. Named in Awaio's comparison content and competes most directly on the Room Booking module.

Emerging players

• SpaceOS: Workplace management SaaS offering desk booking, room booking, and visitor management for European enterprises — partial overlap with Awaio's modules.
• Igloohome: Smart lock and access management provider for commercial and residential lockers. Compares with Awaio's Bluetooth smart-lock hardware line and locker management module.

Broad incumbents

• Honeywell Building Technologies: Large incumbent offering building management, access control, and occupancy solutions including workplace scheduling. Overlaps with Awaio's mobile access and workplace analytics but as part of a much broader portfolio.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat6 records

Key risks5 records

Key highlights7 records

Customer concentration

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds1 record

Investors2 records

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Awaio